Sources Sought Notice - 36C24226Q0400 - Alarm Recertification .pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Top Door Alarm Recertification

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14215

SOLICITATION NUMBER* 36C24226Q0400

RESPONSE DATE/TIME/ZONE 03-12-2026 15:30 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* N063

NAICS CODE* 561621

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

3495 Bailey Avenue

Building 3, 2nd floor

Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist

Jamie Boyar jamie.boyar@va.gov

PLACE OF PERFORMANCE

ADDRESS Stratton VA Medical Center

113 Holland Ave

Albany NY

POSTAL CODE 12208

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice

a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

b) Although “proposal”, “offeror”, contractor, and “offeror” may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.

c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as

“proprietary” or “confidential”, intended to restrict distribution will not be distributed outside of the Government, expect as required by law.

d) This Sources Sought is issued by Network Contracting Office 2 (NCO 2) for the purpose of collecting information on the annual recertification of the Top Door Alarm system at the

Albany Stratton VAMC. The VA is seeking to provide for this requirement as of 05/01/2026.

The NAICS code identified for this requirement is 561621 – Security Systems Services (except

Locksmiths). The requirement is detailed in the Statement of Work section of this document.

e) Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to jamie.boyar@va.gov by Friday, March 13, 2026 by

3:30PM EST.

Part of the purpose of this Sources Sought is to determine the viability of a set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If a contractor is a Service – Disabled Veteran Owned Small

Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify a pertinent point of contact for company, socioeconomic verification in SAM and SBA, as well as for any intended subcontractors.

- Contractors shall provide two (2) to three (3) instances of experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractors shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement, if awarded.

- Contractors shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

STATEMENT OF WORK

GENERAL

mailto:jamie.boyar@va.gov

A. This firm – fixed price requirement is for the annual recertification of the Top Door Alarm system at the Stratton VAMC located at 113 Holland Ave Albany, NY 12208. The period of performance shall be 05/01/2026 – 04/30/2027 plus four (4) option years to expire on 04/30/2031.

B. The contractor shall recertify the system, system consists of:

a. 1 ea. Master control Unit, located at the Nurses’ Station B1005

b. 1 ea. Hallway siren

c. 19 ea. Top Door Alarms with emergency notification strobes and deactivation switches

d. located at rooms: B1003 (1), B1005, B1007 (1), B1007A (1), B1007C (1), B1008 (2) , B1009 (2), B1010 (2), B1011 (2), B1012 (2), B1013 (1), B1017 (2), and B1020 (2).

C. All electrical work shall comply with NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part

1910 Subpart J – General Environmental Controls, 29 CFR Part 1910 Subpart S – Electrical, and

29 CFR 1926 Subpart K, 29 CFR 1910.147 – Lockout/Tagout and 29 CFR 1926 Subpart P.

D. Contractor shall provide all parts, tools, and labor required to perform the annual Top Door

Alarm recertification.

ANNUAL RECERTIFICATION

A. Visual inspection of hardware and doors:

a. Inspect top-of-door and bottom-of-door sensor housings, covers, and fasteners for damage, looseness, tampering, or gaps that could affect ligature detection.

b. Check all doors, frames, hinges, and closer for proper alignment and operation, and verify that the alarm hardware does not interfere with required egress or, where applicable, fire/smoke door performance per NFPA 80 practices. Doors are listed above, in General B.d.

B. Sensor and beam verification:

a. Confirm all photoelectric presence – detection beams at the top of the door are aligned and unobstructed, and housings are ligature – resistant as designed.

b. Where the system has self-monitoring, B1005, of beam status, confirm the control panel correctly indicates normal, fault, and trouble conditions when sensors are covered, misaligned, or disconnected.

C. Functional alarm testing at each opening:

a. Interrupt each protected beam (e.g., with a towel, sheet, or strap placed over the top/bottom of the door) and verify that local audible and visual alarms at the door activate as specified.

b. Confirm that alarm signals annunciate correctly at all remote locations tied to the system

(nurse station panel, corridor indicators, sirens, or integrated fire/security panels as applicable).

D. Control panel, annunciator, and event log tests:

a. Test the main touchscreen/interactive control panel and any remote annunciators for proper display of door ID, alarm, trouble, and normal states, including correct zoning or grouping.

E. Integration, reset, and silent – test functions:

a. Test alarm rest/acknowledge functions at the panel and any local reset points to confirm alarms. Clear properly only after the ligature condition is removed and any required staff action is taken.

F. Power, supervision, and fault simulation:

a. Confirm primary and secondary power sources (normal power and any backup power/supervisory circuits) function correctly and simulate power loss.

Commented [JB1]: Will these things be provided? Do they need to be inspected?

b. Simulate common fault conditions (e.g., sensor disconnection, wiring fault, device failure) to verify that trouble indicators and fault reporting operate correctly on the control panel and any remote monitoring systems.

DOCUMENTATION AND CERTIFICATION

A. Record results for each individual opening: location/door ID, tests performed, pass/fail status, deficiencies, and corrective actions consistent with NFPA – style door inspection recordkeeping.

B. Provide an annual certification statement indicating the Top Door Alarm system has been inspected, functionally tested, adjusted per manufacturer specifications, and signed by a qualified, manufacturer – supported technician as required.

SCHEDULE:

A. All on-site work shall be scheduled in advance with the VA.

B. On-site service shall be performed during regular business hours from Monday – Friday 7:00am –

4:00pm (excluding Federal Holidays).

C. Mentioned below are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility or VA employees on these dates unless notified otherwise by the

VAMC POC. Services are not to be scheduled on these days:

New Year’s Day Martin Luther King’s Birthday President’s Day

Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Christmas

*To include any other day the President declares as a Federal Holiday.