Sources Sought Notice -24 HVAC.pdf

Type: Sources Sought Related Notice: BLANK Title: Firm Fixed Price (FFP), Perform preventive maintenance and inspection service orders for Heating, Ventilation, and Air Conditioning (HVAC) Systems at various locations in the U.S.

Commander Fleet Activities Yokosuka (CFAY), JAPAN Notice ID: N4008424B0410 Published Date: 19 Aug 2024 Response Date: 10 Sep 2024, 10:30 Time Zone: JST Inactive Policy: 15 days after response date (or on specified date) Initiative: None Original/Updated Set Aside: None Product Service Code (PSC): Z1AA –MAINTENANCE OF OFFICE BUILDINGS NAICS Code: 333415 AIR CONDITIONING & WARM AIR HEAT EQUIP & COMM &

INDUSTRY

Place of Performance Location: Country – JPN

DESCRIPTION:

THIS IS A SOURCES SOUGHT ONLY. THIS IS NOT A REQUEST FOR PROPOSAL, REQUEST

FOR QUOTE, OR INVITATION FOR BID.

The intent of this notice is to identify the qualified, experienced, and interested offerors capable of performing the type of work as described herein for information and planning purposes.

The information received will be utilized within the Navy to facilitate the planning and decision making process and will not be disclosed outside of the agency. No reimbursement will be made for any costs associated with providing information in response to this announcement for any follow-up information requests. In accordance with Federal Acquisition Regulation FAR 15.201(e), response to this notice are not offers and cannot be accepted by the Government to form a binding contract.

GENERAL INFORMATION:

The Naval Facilities Engineering Systems Command (NAVFAC) Far East (FE) intends to issue a solicitation for a Firm Fixed Price (FFP) contract to PREVENTIVE MAINTENANCE AND INSPECTION SERVICE ORDERS FOR HEATING, VENTILATION, and AIR CONDITIONING

(HVAC) SYSTEMS AT VARIOUS LOCATIONS IN THE U.S. NAVAL INSTALLATIONS AT

KANTO PLAIN, JAPAN.

The North American Industry Classification System (NAICS) Code for this procurement is 333415 AIR

CONDITIONING & WARM AIR HEAT EQUIP & COMM & INDUSTRY

The proposed requirement will provide Preventive Maintenance and Inspection Services (PMI) with the following requirements:

1. Recurring Work: The Contractor shall maintain, repair, and alter HVAC systems and Icemaker systems to ensure they are fully functional and in normal working condition.

a) Service Orders: The Contractor shall perform service order work in a timely manner and ensure the HVAC systems and Icemaker systems are restored to a safe, normal working condition and function properly.

b) Preventive Maintenance (PM) Program: The Contractor shall develop and implement a PM program for HVAC systems and Icemaker systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

2. Non-Recurring Work: Non-recurring work may be ordered utilizing a Task Order for specified ELINs for task listings, descriptions and related requirements

CONTRACTOR LICENSING REQUIREMENTS:

Any contract for this requirement will be awarded and performed in its entirety in the country of Japan.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, offerors must be registered to do business and possess an appropriate license issued by the Ministry of Land, Infrastructure and Transport or prefectural government in order to perform work under this contract. Offerors will be required to provide verification on such license prior to award to the Contracting Officer if such information is not already on file with or available to the Contracting Officer.

REQUIRED CERTIFICATION/LICENSING:

All maintenance and repair work at the site shall be performed by personnel trained and certified by the Original Equipment manufacturer (OEM) and by personnel who possess appropriate license or certification as follows.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 or registered as “Daiisshu- Furonrui- Kaishuugyousha.

Electric Work: Personnel working with or on electrical or electronic equipment, exception of electric wiring and control boards equipped at equipment, must be trained and certified per NAVFAC MO-200, or the electricians who have license of first grade electrician, "Dai-1-syu Denki Kohjishi", or second grade electrician, "Dai-2-syu Denki Kohjishi".

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

STATUS OF FORCES AGREEMENT:

The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract for this requirement.

Furthermore, unless specifically provided, the U.S. Government shall not certify any employees of a contractor as “Members of the Civilian Component” under Article I(b) of the SOFA.

SUBMISSION REQUIREMENTS:

Interested firms should submit Attachment 1: Statement of Interest Questionnaire.

Respondents will not be notified of the results of the Navy’s market research. NAVFAC FE will utilize the information for acquisition planning purposes. All data received in response to this Sources Sought Notice marked or designated, as corporate or proprietary information will be fully protected from release outside the Government.

Please respond to this Sources Sought announcement electronically to Ms. Satomi Abe at Satomi.abe2.ln@us.navy.mil no later than 10:30 am Japan Standard Time (JST) on 10 Sep 2024.

NO TELEPHONE CALLS OR FACSIMILES WILL BE ACCEPTED.

Responses received after the deadline or without the required information will not be considered. Since this is a Sources Sought announcement only, evaluation letters will not be issued to any respondent.