Sources Sought Notice 1525923-Belcourt OR Camera Lenses.pdf

SOURCES SOUGHT NOTICE

Indian Health Service (IHS)

Quentin N. Burdick Memorial Health Care Facility Belcourt, North Dakota

NOTICE NUMBER

IHS-SS-27-1525923

NOTICE TYPE

Sources Sought / Market Research

TITLE

Olympus CH-S200-XZ-EA HD 3CMOS Autoclavable Camera Heads, or Equal Compatible with existing Versa Elite II Surgical Imaging System

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. This notice is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will be used for market research purposes only.

The Government will not reimburse respondents for any costs associated with preparation or submission of a response to this notice.

AGENCY

Department of Health and Human Services (HHS) Indian Health Service (IHS) Great Plains Area Indian Health Service Quentin N. Burdick Memorial Health Care Facility

NAICS CODE

339112 — Surgical and Medical Instrument Manufacturing

Size Standard: 1,000 Employees

PRODUCT SERVICE CODE (PSC)

6515 — Medical and Surgical Instruments, Equipment, and Supplies.

Quentin N. Burdick Memorial Health Care Facility Belcourt, North Dakota

DESCRIPTION

The Indian Health Service (IHS), Great Plains Area, is conducting market research to identify qualified sources capable of providing high-resolution autoclavable camera heads compatible with the Government's existing Olympus VISERA ELITE II Surgical Imaging System.

The Government is particularly interested in determining the availability and capability of:

• Indian Economic Enterprises (IEEs);

• Indian Small Business Economic Enterprises (ISBEEs);

• Small Business concerns, including applicable socioeconomic categories; and

• Federal Supply Schedule (FSS), Governmentwide Acquisition Contract (GWAC), or other existing Federal contract holders capable of providing the required equipment.

The information obtained through this notice will be used for acquisition planning purposes, including determining the appropriate procurement strategy and whether the requirement may be suitable for a set-aside or other competitive acquisition approach.

REQUIREMENT

The Government anticipates a requirement for the following equipment:

Quantity: Two (2) Item: Olympus CH-S200-XZ-EA / CH-S200-XZ-EA-U High-Definition 3CMOS Autoclavable Camera Head, or equal The equipment must be fully compatible and interoperable with the Government's existing Olympus VISERA ELITE II Surgical Imaging System without requiring replacement of the existing video system or additional interface equipment.

At a minimum, the equipment shall meet or exceed the following salient characteristics:

1. Imaging Technology: Incorporate three (3) CMOS image sensors and provide Full High-Definition (Full HD) endoscopic video imaging.

2. Optical Zoom: Provide a minimum 2× optical power zoom capability to permit image magnification while maintaining image quality.

3. Focus Control: Provide electronic/power focus functionality accessible from the camera head.

Quentin N. Burdick Memorial Health Care Facility Belcourt, North Dakota

4. Specialized Imaging: Support Narrow Band Imaging (NBI) or equivalent enhanced visualization technology and infrared (IR) observation when used with a compatible video imaging system.

5. Fiber-Scope Compatibility: Provide functionality designed to minimize moiré interference when used with compatible flexible or semirigid endoscopes.

6. Sterilization and Reprocessing: Be fully immersible for cleaning and disinfection and capable of steam sterilization (autoclaving) in accordance with the manufacturer's validated reprocessing instructions.

7. Camera Head Configuration: Be compact and lightweight for ergonomic handling during endoscopic procedures. Camera head weight shall be approximately 295 grams or less, or provide equivalent ergonomics and maneuverability.

8. Cable: Include an integrated camera cable approximately 3 meters in length, sufficient to support normal clinical positioning and connection to the associated video system.

9. Electrical Safety: Provide Type BF applied-part protection or an equivalent electrical safety classification appropriate for the intended clinical application.

10. System Compatibility: Be fully compatible and interoperable with the Government's existing Olympus VISERA ELITE II video imaging platform and associated Government-owned endoscopic equipment without requiring replacement of the existing video system or additional interface equipment.

11. Clinical Application: Be suitable for endoscopic visualization in applicable surgical and diagnostic procedures, including general surgery, urology, gynecology, otolaryngology (ENT), and/or thoracic surgery, as applicable.

12. Regulatory Requirements: Be legally marketed in the United States and meet all applicable U.S. Food and Drug Administration (FDA) requirements for its intended use.

13. Compatibility: Be fully compatible with the existing Olympus VISERA ELITE II Surgical Imaging System.

14. Any respondent proposing an "or equal" product should provide manufacturer literature or other documentation sufficient to demonstrate that the proposed product meets or exceeds the minimum salient characteristics and is fully functionally and physically compatible with the Government's existing Olympus VISERA ELITE II equipment.

The anticipated place of delivery is:

1300 Hospital Loop Belcourt, ND 58316

The anticipated delivery and installation period is 30 to 60 calendar days after award.

REQUESTED INFORMATION

Interested firms shall submit the following information:

1. Company name, address, UEI number, and point of contact.

2. Business size and socioeconomic status, including whether the firm is:

o Indian Economic Enterprise (IEE) o Indian Small Business Economic Enterprise (ISBEE) o Small Business o Small Disadvantaged Business o HUBZone Small Business o Service-Disabled Veteran-Owned Small Business o Woman-Owned Small Business o Federal Supply Schedule Contractors o Other

3. Confirmation that the firm is registered in SAM.gov and that registration is active.

4. Description of the proposed equipment, including manufacturer and model numbers.

5. Product literature, technical specifications, brochures, and warranty information demonstrating compliance with the Government's requirements.

6. Description of previous experience providing surgical and medical equipment.

7. Estimated delivery and installation lead time after receipt of order.

8. Identification of whether the proposed equipment is the referenced brand name or an equal product.

9. Federal Supply Schedule Contract Number (if applicable)

NONMANUFACTURER RULE INFORMATION

If the respondent is not the manufacturer of the proposed end item, identify the manufacturer of the end item, the manufacturer's place of manufacture, and whether the manufacturer qualifies as a small business under the NAICS code assigned to this requirement. Respondents should also identify any SBA class waiver of the Nonmanufacturer Rule they believe is applicable to the proposed product.

BUY INDIAN ACT INFORMATION

Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) responding to this notice shall identify their eligibility under the Buy Indian Act, 25 U.S.C. § 47, and the implementing regulations at HHSAR Subpart 326.6.

The Government will use responses to determine whether sufficient competition exists among eligible IEE/ISBEE firms to support a Buy Indian Act set-aside acquisition.

SUBMISSION INSTRUCTIONS

Responses shall be limited to five (5) pages, excluding product literature, specifications, capability documentation, and Buy Indian eligibility documentation.

Responses shall be submitted electronically to Erin Doering at Erin.Doering@ihs.gov

Secondary point of contact: LaDonna Collins at LaDonna.Collins@ihs.gov.

SUBJECT LINE

"Sources sought response: IHS-SS-27-1525923 Belcourt OR Camera Lenses"

RESPONSE DUE DATE

Responses are requested no later than October 30, 2026 at 5:00 pm CDT

NO SOLICITATION EXISTS

This is not a Request for Quotations (RFQ), Invitation for Bids (IFB), or Request for Proposals (RFP). No contract will be awarded as a result of this notice. The Government reserves the right to determine the appropriate acquisition strategy based on the responses received.

mailto:Erin.Doering@ihs.gov mailto:LaDonna.Collins@ihs.gov

Quentin N. Burdick Memorial Health Care Facility Belcourt, North Dakota

CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only individual authorized to enter into, administer, modify, or terminate contracts on behalf of the United States Government. Any information or guidance provided by Government personnel other than the Contracting Officer shall not be interpreted as authorization to incur costs, commence work, or otherwise bind the Government. No contractual obligation on behalf of the Government shall arise from responses to this Sources Sought Notice or from any Government communications related to this notice unless and until a contract is awarded by the Contracting Officer.