Sources_Sought_Notice_1.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

CONTRACTING OPERATIONS - WEST

1849 C Street NW Washington, DC 20240

SOURCES SOUGHT NOTICE

Maintain Wawona Hotel Buildings and Premises Yosemite National Park

This is a “Sources Sought Notice” for the purpose of conducting market research and obtaining industry information ONLY. This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. Proposals are NOT being requested, nor accepted at this time. The purpose of this synopsis is to obtain information from businesses that would be interested and capable of providing the types of services noted below. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. The National Park Service (NPS) will use information obtained through this sources sought as well as other market research to develop an acquisition strategy.

The National Park Service is conducting market research to determine the availability of small businesses, Indian Small Business Economic Enterprises, certified 8(a), HUBZone, Woman-owned, and Service Disabled Veteran-Owned Small Business sources with current relevant qualifications, experience, personnel, and capability of pertaining to the requirements outlined in this notice. The North American Industry Classification System (NAICS) Code for Facilities Support Services is 561210 with a small business size standard of $47.0 million in annual receipts.

The anticipated contract period is a projected award by May 1, 2025, with an option to extend yearly up to three years.

The work will consist of providing facility maintenance for the historic Wawona Hotel complex during its closure. The requirement is summarized on pages 4-7 of this sources sought notice.

The Government will use responses to this sources sought announcement to make appropriate acquisition decisions. A decision will be made whether to issue the solicitation as a set-aside for Indian Small Business Economic Enterprises, 8(a), HubZone, Woman-Owned, Service-Disabled Veteran-Owned, or Small Business contractors, or whether to issue a solicitation as full and open competition.

The Government invites contractors with the experience and capabilities to submit the following information:

1) Company name, address, point of contact name, phone number, e-mail address, UEI #, and GSA contract number (if applicable).

2) The North American Industry Classification System (NAICS) code is 561210, Facilities Support Services is no larger than $47.0 million in average annual receipts. Is your firm eligible for participation in a small business program (Indian Small Business Economic Enterprise, Small Business, HUBZone, Small Business 8(a), Women-Owned Small Business, Service Disabled Veteran Owned Small Business, or Other)?

☐ Yes, state small business program ________________________________

☐ No, Large Business (over $47.0 million in average annual receipts).

☐ No, nonprofit.

Other than small businesses are requested to respond to this notice in the event the market does not indicate Small Business interest.

3) If your company were selected, how many calendar days would your company need after the contract award date before you could be completely set-up and begin providing services?

☐ 30 days

☐ 60 days

☐ Other ______

4) Please submit a brief Capability Statement (less than 5 pages) consisting of appropriate capability documentation and references with enough information to demonstrate to the NPS that your company can provide the services. Respondents must include references and a capability statement for at least two (2) projects/contracts within the preceding three years that are similar in scope and magnitude. For each reference include the company name and title, telephone number, and point of contact. Indicate whether your firm was the prime contractor or subcontractor on other similar projects. Respondents shall provide a list of projects by contract numbers, project titles, dollar amounts, project completion dates, overall performance ratings and evidence of the following specific capabilities:

Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated for the purpose of determining to set-aside for the small business community or to conduct as an unrestricted procurement.

5) Provide any additional feedback that you feel is relevant (e.g., problems or any other issues experience with similar contracts, system limitations, etc.).

Please respond to this announcement by 5:00 p.m. Pacific Time, March 25, 2025, via email to lisa_henson@nps.gov.

The subject line of the email shall state: Maintain Wawona Hotel Buildings and Premises - SOURCES SOUGHT. The Government is under no obligation to consider information received after March 25, 2025, as part of the formal market research for this or any future acquisition that may be contemplated. Telephone calls will not be accepted requesting a bid package or solicitation. At this time, there is no bid package or solicitation. In order to protect the procurement integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations may be made.

Firms responding to this sources sought announcement who fail to provide all of the required information may not be considered by the Government in making the acquisition decision, which is the intent of the sources sought announcement.

This posting is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited.

Respondents will not be notified of the results of the market research.

SOURCES SOUGHT NOTICE

Maintain Wawona Hotel Buildings and Premises Yosemite National Park

1. Background and Purpose

The Wawona Hotel Complex was established in the late 1850s with present construction completed in 1874. The Wawona Hotel is listed on the National Register of Historic Places (NRHP) as a National Historic Landmark. The hotel is the largest existing Victorian hotel complex within a national park and derives further historical significance through its architectural design, craftsmanship, and integrity. The site is nationally significant for its importance in fine art, regionally significant in the areas of commerce, conservation, and transportation, and locally significant in the area of exploration and settlement.

The Wawona Hotel complex consists of six buildings, including a main hotel building with a lobby and guest registration desk, a kitchen and dining room, plus five smaller lodging buildings or “cottages” that include guest rooms: Moore, Clark, Washburn, Little White, and Annex. All are two-story buildings, except for Clark Cottage, which is one and one-half story. A total of 104 guest rooms is provided among six structures. The grounds include a historic fountain as a water feature at the entry way, a swimming pool, tennis courts, and lawns, ornamental shrubs, and mature pine trees.

The Wawona Hotel is currently closed. Recent work and building inspections performed by contractors identified structural defects, including crumbling masonry, deterioration of roof rafters and joists, handrails, support posts and flooring. The main building foundation lacks a continuous foundation enclosure wall, leaving the structure vulnerable to rodent intrusion.

The purpose of this project is to preserve existing historic facility during development of a Comprehensive Rehabilitation Plan (CRP). All structures and landscaping features will be maintained to protect the government’s assets as buildings remain unoccupied, and to preserve the integrity and status of a national historic landmark.

The Contractor shall maintain the historic Wawona Hotel buildings and premises to prevent damage, deterioration, or degradation during the development of a CRP. The property was hitherto managed under a parkwide concessions service contract. The closure will last for a duration of two to five years. During the period of closure, a fully capable preventative maintenance and support services contractor is required to ensure that the buildings and grounds remain secure, to exclude wildlife and trespassers from buildings, to monitor and manage heating, plumbing, fire suppression, and electrical systems. Upon completion of the CRP, protective custody of the buildings and premises will be re-assigned to a construction contractor who will complete building rehabilitation and restore the historic hotel for public use and enjoyment.

2. Tasks

The following services are required. The Contractor’s supervisor or site manager shall be authorized to act for the Contractor on all contract matters relating to daily administration of this contract.

2.1 Supervisory

Supervisory: manage the workload of all site-based employees. Ensure that Contractor employees are previously qualified or trained in management or maintenance responsibilities defined by this PWS, including, but not limited to, the operation, repair, maintenance, and safety inspection of the equipment used in the management and maintenance tasks.

Maintain a staff presence on the premises and remain alert to protect the buildings and premises from trespass, transient occupancy, or breaking and entering, 24 hours per day, seven days per week, for 365 days per year; 366 days if required in 2028.

Follow NPS procedures in reporting incidents and ensuring that reports are submitted to the CO or COR in a timely manner. Report all accidents and/or damage to Government property, personal injuries, and/or hazardous conditions to the COR by e-mail or voice mail within 24 hours after such occurrence. Written accident and incident reports will be submitted to the COR within 72 hours.

Schedule preventative maintenance for building systems and coordinate work of other required workers.

2.2 Structural Maintenance

Perform preventative maintenance on buildings and other structures, with attention to both interiors and exteriors. Monitor and manage building systems, including plumbing, heating, electrical, and fire suppression, to maintain function and to provide for continuity of use.

The buildings are 150 years old, including heating systems that rely on a boiler (or boilers).

2.3 Electrical System Maintenance and Failure

Electrical service is provided throughout the Wawona community by Pacific Gas & Electric Company (PG&E). In the event of an electrical system failure or service outage, the Contractor shall notify the COR immediately and ensure that the standby generator starts within 10 minutes of the failure. The Contractor will monitor service outage reports to determine when service will be restored. If a prolonged outage is anticipated, the contractor must immediately inform the NPS/COR and ensure that the generator has adequate fuel to continue operation for the duration of the outage, and to resupply fuel if necessary.

2.4 Fire Alarm and Fire Suppression System Maintenance and Failure

Ensure that the fire alarm and suppression systems remain fully functional. In the event of a system failure, the Contractor shall notify the COR immediately. The Contractor shall coordinate responses and as necessary with NPS dispatch and the NPS Fire Marshal for Yosemite National Park.

2.5 Housekeeping

Perform routine custodial duties, clear debris from rain gutters and downspouts; exclude or remove pests from buildings; remove dust, spider webs and cobwebs from flat and vertical surfaces; clean floors, walls, and windows; maintain restrooms and plumbing fixtures in clean, working order; clean and maintain light fixtures.

Restrooms exist en suite (in rooms), or in between paired rooms. Common or public restrooms are found in the main hotel building (four total), the annex (two), and Moore Cottage (two). The main hotel building also includes two common shower rooms, with four shower stalls each. Equipment and fixtures in these bathrooms include but is not limited to the following items:

1. Toilets

2. Urinals; some waterless

3. Lavatories (sinks or wash basins)

4. Fixtures (faucets, showerheads, and valves for water supply and toilets)

5. Partitions

6. Floor drains

7. Doors

8. Windows

9. Soap dispensers

10. Hand sanitizer dispensers

11. Hand dryers

12. P-traps

13. Fans

14. Changing tables for infants

Restroom facilities will be thoroughly described in a Performance Work Statement. Provide all management, tools, equipment, parts, and labor to perform preventive maintenance to all restrooms and component systems. In addition to general custodial duties described above, periodic maintenance shall be performed as follows:

1. Urinals (except waterless) – Flush with one (1) gallon of water weekly

2. Doors and Windows – Fully open and close once a month, oil hinges as needed

3. Changing Tables – Fully open and close once a week, inspect hinges for support

2.6 Groundskeeping

Maintain vegetation to ensure that tree branches and shrubs do not grow against buildings or encroach on pathways or covered patios or verandas. Ensure that vegetation receives adequate and regular watering during the warm, dry season; summer and fall. Maintain lawns so that grass does not exceed a height of two inches at any time; rake, gather, and leaves and pine needles; dispose in collection bins that are appropriate for green waste removal; maintain the land assignment in neat, clean, and presentable conditions.

2.7 Water Features

Maintain water levels to fill the swimming pool and the historic fountain near the front entrance to the main building. Remove organic materials, such as leaves, one needles, debris, and algae from the surface, sides, and bottoms. Test water quality; add chlorine and maintain the pH or potential hydrogen balance of acid and alkaline as required.

2.8 Miscellaneous Electric Lights, Motion Detectors, Switches, and Receptacles

Perform monthly inspection and preventive maintenance on all indoor and outdoor lighting, detectors for outdoor motion and light, indoor and outdoor switches, and 110-volt service receptacles.

2.9 Utility Chase and Basement Inspections

Provide a monthly inspection of the condition of conduit runs in basements and utility chases where the utility supply lines and drainpipes are located. The Contractor shall report any damage to the conduit and power lines to the COR immediately and include the findings from the monthly inspection in the monthly progress report.

2.10 Report Potential Structural or System Failures

Notify the COR when building components or landscaping features require special attention by qualified persons, including but not limited to carpenters, plumbers, or electricians. The Contractor is not responsible for repairing structural elements or replacing failed equipment.

However, observations regarding broken or deteriorated building elements will be documented in writing and submitted to the COR as soon as decay or the potential for failure is noted.

Emergency Procedures

The Contractor’s staff will serve as “eyes and ears” for the Government but is not expected to

– and should not attempt to – resolve a crisis or conflict. In the event of unlawful activity or emergency situations such as an intrusion, trespass, dangerous weather, or fire, the Contractor will notify NPS immediately.