Sources Sought_ Navy Memorial.pdf

This announcement constitutes a Sources Sought for information and planning purposes. Naval Supply Center (NAVSUP) Fleet Logistics Center (FLC) Norfolk’s intent is to sole source services to the Navy Memorial Foundation for the use of event support at the Navy Memorial Plaza. However, if other sources can meet the needs of the Navy at the Navy Memorial Plaza, the Navy is seeking further information about your ability to provide services, to include obtaining National Park Service Permits. Naval District Washington, Naval Memorial support as defined in the below draft Performance Work Statement (PWS). This announcement constitutes a sources sought for written information only. This is not a solicitation announcement for proposals and a contract will not be awarded by this announcement. This announcement is not to be construed in any way as a commitment by the Government, nor will the Government pay for the information submitted in response.

Draft Performance Work Statement

2.2 The Contractor shall provide use of the indoor facility for various Navy related ceremonies, functions and other Navy related (Secretary of the Navy (SECNAV) and Chief of Naval Operations (CNO)) sponsored events, which may be contiguous with outdoor functions that are held at the U.S. Navy Memorial Plaza, within the requirement of the task order. In the event of inclement weather during an outdoor event, the contractor shall provide timely handicap accessible transportation of event attendees from the commemorative plaza to the indoor facility. The following support items shall be included with the price of indoor facilities line items and shall be made available or provided as required to support the use of indoor facilities: lectern, stage area, audio and visual equipment, teleconferencing equipment, set up of lighting equipment, electrical outlet support, adequate seating for the number of attendees using Government furnished chairs, flags and flag staffs as required (United States, Department of Defense and DoN at a minimum shall be available), use of facsimile machines and telephones (geographic local and toll free calls only). Contractor support staff shall operate or provide assistance with equipment operation.

Indoor or outdoor lavatory facilities shall be made available at each event. Coffee, cold drinks, snack items, meals or any requirements pertaining to a reception shall not be included in the price of these line items under any circumstances and shall be separately purchased and paid for by individual participants.

2.3 Lighting Support and Chairs for Outdoor Events: The Contractor shall maintain and store all Government-furnished chairs, lighting and accessories in a controlled environment. Additionally, the Contractor shall provide support services to setup, dismantle and store all chairs, lighting fixtures, stands, lighting bars and power cables.

2.3b The contractor shall provide virtual production support to virtually display the event for virtual attendance. The contractor shall provide personnel and equipment required for digital production of events to support the virtual display and presentation of the event for virtual audience attendance.

The production of ceremonies includes, at a minimum, three 4K cameras, (from time-to-time additional cameras will be utilized) audio capture, and networking capabilities. Additional lighting and AV will be utilized for Navy Band and Color Guard portions of the events. Post event production includes cutting, editing, adding graphics; lower thirds, animations and supporting images. Additional staffing for recording includes executive producer, co-executive producer, director and video engineer (variation of staffing is determined by complexity of ceremony)

2.4. The Contractor shall be responsible for all parking arrangements for the U.S. Navy VIPs, senior officials and guests. The amount of reserved parking is stated in the event description in this PWS.

2.5 Services under the contract shall be for the support of official ceremonial functions and official ceremonies of the United States Navy. Only the Commander, NDW, in his/her capacity as the representative of the SECNAV and the CNO, in accordance with OPNAVINST 5450.209D, Enclosure 1, Paragraph 2.i, may submit a request for services under the contract.

Tentative Events

• Chef’s Birthday

• U.S Navy Band Concerts

• Concerts on the Avenue

• U.S Navy Blessing of the Fleet

• U.S Navy Wreath Laying Ceremony

• Battle of Midway Wreath Laying Ceremony

• Chief’s Pinning

• Reenlistment/Promotion/Commissioning’s

• Online Reenlistment/Promotion/Commissioning’s

• Retirements

• Online Retirements

• Changes of Command

• Online Changes of Command

Vendor must be able to obtain national park permits to access U.S. Navy Memorial Plaza.

Responses shall be emailed to Yvonne Wilson, yvonne.s.wilson2.civ@us.navy.mil by 11AM ET on Wednesday, February 11, 2026. Again, this is not a Request for Proposal. Respondents will not be notified of the results.

Please note the information within this source sought request will be updated and/or may change prior to an official synopsis/solicitation, if any is issued.

Reponses to this Sources Sought shall include the following information in this format:

1. Company name, address, point of contact name, phone number, and email address.

2. Contractor and Government Entity (CAGE) Code.

3. If the services can be solicited from a GSA schedule, provide the GSA contract number or other applicable contract vehicle.

4. Size of business - Large Business, Small Business, Small Disadvantage, 8(a), Hubzone, Woman-owned and/or Service-Disabled Veteran-owned.

5. Capability statement

6. Include any other supporting documentation.

7. Identify conditions or issues the U.S. Government should consider or may interfere with the intention of this project.

NOTE: Proprietary information should be clearly marked. The requested information is for planning and market research purposes only and will not be publicly released. Again, this is not a request for a proposal. Please note the information within this pre-solicitation synopsis will be updated and/or may change prior to an official synopsis/solicitation, if any.

mailto:yvonne.s.wilson2.civ@us.navy.mil