Sources-Sought-JBMHH Kitchen Exhaust Hood and Dryer Vent Cleaning Services_.docx

SOURCES SOUGHT Notice

JOINT BASE MYER-HENDERSON HALL, VIRGINIA

JBMHH Kitchen Hoods Exhaust

1. Introduction and General Information THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government desires to procure the services of a vendor to provide comprehensive, certified kitchen exhaust hood and dryer vent cleaning services at Joint Base Myer-Henderson Hall (JBM-HH), Henderson Hall, and Fort McNair on a small business set-aside basis. This set-aside will be utilized provided two (2) or more qualified small businesses respond to this Sources Sought Notice with information sufficient to support a set-aside.

The required services include providing all management, certified personnel, equipment, materials, and supervision necessary to perform quarterly cleaning of kitchen exhaust hood systems (in accordance with NFPA 96 standards) and semi-annual cleaning of commercial/domestic dryer vent systems (in accordance with NFPA 54 standards). These services are critical to eliminate accumulated grease and lint, thereby mitigating severe fire hazards and ensuring the life-safety of military, civilian, and resident personnel.

Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more qualified small businesses do not respond with sufficient information to support the set-aside. We strongly encourage all small businesses in all socioeconomic categories—including the 8(a) Business Development Program, Small Disadvantaged Business (SDB), Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Woman-Owned Small Business (WOSB) concerns—to identify their capabilities to meet this requirement at a fair market price.

2. Disclaimer and Important Notes This notice is issued solely for information and planning purposes—it does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP), or a promise to issue any solicitation in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government does not seek quotes, bids, or proposals at this time and will not accept unsolicited proposals in response to this notice.

The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought Notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future solicitation, if one is issued. If a solicitation is released, it will be synopsized on the Government Point of Entry (SAM.gov). It is the responsibility of potential offerors to monitor the Government Point of Entry for additional information pertaining to this requirement.

The anticipated Period of Performance is a 12-month Base Year (planned for March 1, 2027 – February 28, 2032), four (4) 12-month option years, and one (1) additional 6-month option period (concluding September 28, 2032). Services will be executed primarily after standard business hours (typically between 1600 and 0400 hours, Monday through Friday, and select weekends) to minimize mission disruption.

Attached is the draft Performance Work Statement (PWS).

3. Information Requested from Responders In response to this Sources Sought Notice, please provide the following information:

A. Company Profile and Socioeconomic Status

1. Name of the firm, primary point of contact, phone number, email address, physical address, and website (if applicable).

2. Unique Entity ID (UEI) and CAGE Code.

3. A statement regarding your firm's small business status under NAICS 561790 (size standard of $9.5M), listing all specific socioeconomic classifications and certifications (e.g., SDB, 8(a), HUBZone, SDVOSB, WOSB).

4. Identify whether your firm is interested in competing for this requirement as a prime contractor or as a subcontractor. Identify any joint ventures, mentor-protégé agreements, or teaming arrangements that would be pursued to execute this scope.

B. Capability and Past Experience

1. Provide sufficient details regarding your firm's previous experience (as a prime or subcontractor) with similar requirements of comparable size, scope, complexity, and timeframe over the past five (5) years. Indicate if the work was performed for government (military/federal) or commercial clients.

2. Detail your firm's specific capability and certifications to meet the PWS requirements, including:

· IKECA (International Kitchen Exhaust Cleaning Association) certifications for kitchen exhaust cleaning.

· C-DET (Certified Dryer Exhaust Technician) or ASCS (Air Systems Cleaning Specialist) certifications for dryer vent cleaning.

· Demonstrated capability to comply with NFPA 96, NFPA 54, and OSHA safety regulations.

· Experience managing stringent military installation security and access protocols, specifically passing National Crime Information Center Interstate Identification Index (NCIC-III) background checks for all personnel.

3. Confirm if your firm can provide the required deliverables, such as a comprehensive Quality Control Plan (QCP), Safety Plan, detailed "before-and-after" photographic evidence, and equipment-specific cleaning/inspection reports.

C. Commercial Market Information

1. Provide information to determine if specialized, certified kitchen exhaust hood and dryer vent cleaning services (meeting NFPA 96 and 54) are commercially available in the local Washington, D.C., Maryland, and Virginia (DMV) area.

2. Include standard commercial pricing structures and the customary basis for pricing these services (e.g., per-hood unit pricing, per-vent pricing, flat-rate scheduled cleanings, or hourly rates).

3. Provide your standard commercial terms, payment conditions, and service guarantees or warranties for exhaust and ventilation safety certifications.

D. Feedback on Competition and PWS Structure

1. Identify how the Army can best structure these contract requirements (e.g., CLIN structure, grouping of buildings/locations, or scheduling constraints) to facilitate robust competition by and among small business concerns.

2. Identify any condition(s) or action(s) within the draft PWS that may have the effect of unnecessarily restricting competition for this acquisition.

· Note: If you believe this action is unreasonably restricting competition, please contact the MICC Advocate for Competition, Scott Kukes, at email: scott.d.kukes.civ@army.mil or phone: (210) 466-3015. Include the subject of the acquisition, this announcement, the specific aspects you believe unreasonably restrict competition, and your detailed rationale.

3. Provide any recommendations to improve the technical approach, specifications, or overall language in the draft Performance Work Statement to optimize the acquisition of these services.