Sources Sought IBCTSUP RED GEAR.docx

Title: IBCTSUP-RED GEAR OVERHAUL PARTS AND TECH SVCS Contract Availability Notice Type: Sources Sought The U.S. Coast Guard is looking for sources interested in performing a Supply and Service Contract with firm fixed price delivery orders and task orders, to deliver various new parts, certified refurbished parts, and technical services for conducting overhauls on 225’ WLB Reduction Gears.

The performance period of this upcoming award is January 2026 – January 2031. (SUBJECT TO AVAILABITY OF FUNDS) The intent of this procurement is to supply new parts, and technical services for conducting reduction gear overhauls. The reduction gears are used onboard the 225’ WLB class buoy tenders.

The tentative work requirements will include, but are not limited to the following:

General Requirements:

New OEM Parts. The Contractor shall furnish new/unused parts from the schedule of supplies and services as indicated on the delivery order.

Refurbished Parts. For Contract Line-Item for refurbished parts only, the Contractor shall furnish remanufactured parts in exchange for Government-furnished equipment (GFE) cores.

Performance requirements: critical tolerances that are machined matched parts internal to the Reduction Gears.

Technical Representative Support. The Contractor shall furnish Technical Representative Support as indicated on the delivery order.

Technical Services. To be performed onsite.

Upon request, Contractor shall provide personnel for discussion, resolution, and repair of technical problems; specifically in conducting the overhauls of the reduction gears.

Troubleshooting and repair of technical problems may require Contractor personnel to travel to Coast Guard units.

Contractor shall perform all services onboard the USCG vessel unless otherwise directed by the Contracting Officer.

The Contractor employees shall generally perform all work between the hours of 0800 and 1630 local time, Monday through Friday.

Contractor employees may, on occasion, be required to work other than normal business hours, including weekends and holidays.

Location. The services will be required in vessel homeports and shipyards located throughout the continental United States.

Contractor Response. Regularly evaluate the condition and adequacy of Main Reduction Gear sub-assemblies.

Reporting Requirements:

Reports will be deliverable in writing (electronic files) by negotiated due dates.

Quality Assurance Requirements:

General. Maintain an inspection system. The system shall be documented and in compliance with ANSI/ASQ Q9003.

Records. The Contractor shall maintain records of all inspections and tests.

Calibration System. Maintain a test equipment calibration program in compliance with ISO 9001. The program shall be documented and traceable to the National Institute of Standards (NIST).

Responsibility for Inspection. Be responsible for the performance of all inspection requirements specified and provide adequate space, personnel, and calibrated test equipment to satisfy inspection/test criteria.

Responsibility for Inspection. All inspections/tests shall be performed at the Contractor’s facility unless other locations are requested by the Contractor in advance and approved by the Contracting Officer.

Responsibility for Inspection. The Coast Guard reserves the right to verify or have performed any of the inspections that are deemed necessary to assure each overhauled Turning Gear assemblies conform to contract requirements.

Responsibility for Compliance. All items shall meet the requirements of this specification. The inspections set forth in this specification shall become part of the Contractor’s overall inspection system or quality program.

Responsibility for Compliance. The absence of any inspection requirements in the specification shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract.

Tests & Inspections. The inspections/tests required herein shall be witnessed by an SFLC Quality Assurance Representative and are the minimum required. They are not intended to supplant any controls, examination, or in-process inspections/tests normally employed by the Contractor to assure the quality of the item in question.

All parts ordered that are obtained from suppliers, e.g. bearings and seals, shall be inspected for damage, proper packaging, and correct item in package prior to delivery to USCG.

Submission of Response to Sources Sought Notice: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information.

Submission of Response to Sources Sought Notice:

• Responses shall be submitted no later than 21 October 2025.

• Forward information regarding your Company via email: Christina.S.Tillman@uscg.mil

• Include the following information:

Subject Line: Sources Sought Response for IBCTSUP-RED GEAR OVERHAUL PARTS AND TECH SVCS Contract Availability

1. Company Name, Address, and Unique Entity ID:

2. Point of Contact, Phone number, and Email address:

3. Business Size applicable to the NAICS Code:

• Please state which of the following applies to your company for Business Size:

a. 8(a) Small Business Concern:

b. HUBZone Small Business Concern:

c. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC):

d. Veteran Owned Small Business Concern (VOSBC):

e. Economically Disadvantaged Woman Owned Small Business Concern (EDWOSB):

f. Woman Owned Small Business Concern (WOSBC):

g. Small Business Concern:

h. Large Business Concern:

4. A positive Statement of your intention to submit a bid for this solicitation as a prime contractor

5. Documentation Verifying Small Business Certification. Please provide the following documentation as it applies to your company:

If claiming 8(a) status, provide a copy of your 8(a) Certification from the Small Business Administration (SBA).

If claiming HUBZone status, provide a copy of your HUBZONE Certificate from the SBA.

If claiming SDVOSBC status, provide documentation that shows the Service-Disabled Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 336613.

If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 336613.

If claiming EDWOSB status, provide documentation that shows the company is at least 51% owned by one or more women who are "economically disadvantaged", and primarily managed by an economically disadvantaged woman that make long-term decisions for the business, hold the highest officer position in the business and work at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 336613. A woman is presumed economically disadvantaged if she has a personal net worth of less than $750,000 (with some exclusions), her adjusted gross yearly income averaged over the three years preceding the certification less than $350,000, and the fair market value of all her assets is less than $6 million If claiming Woman Owned Small Business status, provide documentation that shows the company is at least 51% owned and controlled by one or more women, and primarily managed by one or more women that make long-term decisions for the business and hold the highest officer position in the business and work at the business full time during normal working hours. The women must be U.S. citizens. The documentation should also show the business is small under the NAICS code 336613.

If claiming Small Business status, provide documentation to show the business is small under NAICS code 336613.

NOTE: SUBJECT TO THE AVAILABITY OF FUNDS. THIS PROJECT MAY BE CANCELLED. THIS REQUEST IS FOR MARKET RESEARCH.

Primary Point of Contact:

Name: Mrs. Christina Tillman Phone: (571) 608-1991 Email: Christina.S.Tillman@uscg.mil Secondary Point of Contact:

Name: Ms. Sandra Martinez Phone: (571) 607-1896 Email: Sandra.A.Martinez@uscg.mil