Sources_Sought_Hydrological_Database_(HDB)_Support_Services_1.pdf

SOURCES SOUGHT NOTICE

Hydrological Database (HDB) Support Services

Indefinite-Delivery Indefinite-Quantity Contract (IDIQ)

Bureau of Reclamation

Notice Type: Sources Sought

Posted Through: Government Point of Entry (GPE) - SAM.gov

Notice / Solicitation Number: 140R4026R0021

NAICS: 541511 - Custom Computer Programming Services

Place of Performance: Services are expected to be performed primarily remotely in support of the

Bureau of Reclamation’s HDB installations across multiple regions and area offices. Limited travel or on-site participation may be required when authorized by individual task orders.

Estimated Period of Performance: December 15, 2026 through December 15, 2031 (five-year ordering period)

1. PURPOSE

The U.S. Department of the Interior, Bureau of Reclamation, is conducting market research under FAR

Part 10 to identify qualified small business contractors capable of providing specialized Hydrological

Database (HDB) technical support, maintenance, development, documentation, and cybersecurity-compliant software services. The results of this notice will be used to assess the availability and capability of small business sources and to support the Government's acquisition strategy, including the appropriate type of small business set-aside or other procurement approach.

This Sources Sought Notice is not a solicitation. No contract or task order will be awarded from this announcement, and submissions will not be considered formal proposals.

2. BACKGROUND AND PROJECT DESCRIPTION

HDB is an Oracle-based database system used by Bureau of Reclamation offices to collect, store, manage, quality-control, retrieve, and distribute vital hydrologic and operational data. HDB supports day-to-day operation of major water storage and distribution facilities, basin inflow forecasting, water accounting, long- and mid-term modeling, National Environmental Policy Act and Endangered Species

Act analyses, and public data services such as the Reclamation Information Sharing Environment

(RISE) and application programming interfaces (APIs).

The HDB environment consists of separate database instances and related applications used to acquire data, perform computations, maintain historical and forecast records, support modeling platforms, and provide reliable data for operational decisions. The anticipated IDIQ will provide on-call technical support and allow Reclamation to issue task orders for maintenance, malfunction resolution, enhancements, application development, documentation, and related HDB services.

3. PLACE OF PERFORMANCE AND HOURS OF AVAILABILITY

The contractor will support the HDB used by Reclamation offices in the Upper Colorado Basin Region;

Lower Colorado Basin Region, including the Boulder Canyon Operations and Yuma Area Offices;

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Region, including the Eastern Colorado Area

Office; and California-Great Basin Region, including the Lahontan Basin and Klamath Basin Area

Offices. Additional Reclamation offices may use the IDIQ when their requirements are within the scope of the contract.

Normal support hours are anticipated to be 8:00 a.m. to 5:00 p.m., Monday through Friday, Mountain

Standard Time, excluding Federal holidays. The contractor must be capable of responding to urgent matters outside normal business hours in accordance with task-order and PWS response requirements.

Only authorized work performed under an issued task order will be billable.

4. SCOPE OF WORK

The contractor shall provide qualified personnel, management, supervision, technical expertise, software development capability, documentation, and other non-personal services necessary to perform work ordered under the IDIQ. Anticipated work includes, but is not limited to:

1. On-Demand Technical Support: Provide installation, configuration, troubleshooting, consultation, user assistance, restoration of data, creation or modification of computations and data types, support for satellite data decoding, script troubleshooting, support for HDB connections to RiverWare or similar modeling platforms, and support for server operating systems such as Red Hat Enterprise Linux.

2. Database System Maintenance and Malfunction Resolution: Diagnose and resolve HDB software and database problems; support database strategic planning; install and test modifications and updates; maintain production and test/development environments; and maintain loader programs, stored procedures, packages, and related applications.

3. HDB Development, Coordination, and Documentation: Develop, test, integrate, and deploy

HDB enhancements; maintain source code and computation processor algorithms; coordinate

OpenDCS, DECODES, TSTool, and related development; maintain technical documentation;

and participate in user groups, technical meetings, and knowledge-transfer activities.

4. Data Access and Editing Tools: Develop and maintain HDB-POET, public and internal APIs, data visualization and exploration tools, automated data-sharing applications, and data-editing tools used for quality assurance and control.

5. Cybersecurity Compliance: Ensure all databases, applications, code, tools, and deliverables comply with current Department of the Interior and Federal cybersecurity requirements, including applicable Secure Software Development Framework (SSDF), Software Development

Life Cycle (SDLC), National Institute of Standards and Technology (NIST), and Federal

Information Security Modernization Act (FISMA) requirements.

6. Data, Reports, and Deliverables: Prepare monthly status reports documenting incidents, response and resolution times, work performed by task order, deliverable status, authorized travel, and other information required by the PWS or individual task orders.

5. REQUIRED TECHNICAL CAPABILITY AND PERFORMANCE

Interested firms should demonstrate that their personnel, either individually or collectively as a team, possess the specialized experience and capacity necessary to support the full HDB environment.

Capabilities of particular interest include:

• Advanced knowledge of HDB database architecture, relationships, DECODES, and the

Computational Processor.

• Expert-level Oracle database operations, maintenance, administration, and programming experience.

• Ability to maintain a secure, centralized, and transferable knowledge base containing architecture documentation, annotated source code, configuration guides, installation scripts, and training materials.

• Sufficient staffing and availability to provide continuity of support throughout a five-year ordering period and to respond to concurrent requirements from multiple Reclamation offices.

The anticipated minimum performance requirements include:

• All urgent support calls responded to by qualified contractor personnel within two hours, regardless of when received.

• All non-urgent calls responded to no later than the next business day.

• Most reported malfunctions diagnosed within 24 hours and resolved within 48 hours; more complex malfunctions resolved within 96 hours; and all malfunctions resolved within four business days unless extenuating circumstances exist.

• At least 90 percent of task-order deliverables and reports delivered on time and in acceptable form; at least 95 percent of data-access and editing tool tasks completed within the required timeframe; and 100 percent compliance with applicable cybersecurity requirements.

6. ANTICIPATED ACQUISITION APPROACH

• Contract Vehicle: The Government anticipates awarding an Indefinite Delivery/Indefinite

Quantity (IDIQ) contract for HDB support services.

• Ordering Period: Five years, currently estimated from December 15, 2026 through December

15, 2031.

• Task Orders: Task orders are anticipated to be issued approximately annually, but frequency will vary based on Government need. Work may not begin until a task order is signed and issued by the Contracting Officer.

• Pricing Arrangement: Task orders are anticipated to be primarily firm-fixed-price. Authorized travel may be reimbursed at cost in accordance with FAR 31.205-46 and the Federal Travel

Regulation.

• Small Business Strategy: The Government is evaluating a total small business set-aside or other appropriate small business acquisition strategy. The final approach will be based on the results of this market research and other acquisition planning considerations.

Evaluation Approach: Any future solicitation is expected to evaluate technical acceptability, qualified personnel, relevant experience, task-order approach, deliverables, schedule, cybersecurity compliance, contractor responsibility, and price reasonableness. The final evaluation methodology will be stated in the solicitation.

7. SUBMISSION REQUIREMENTS

Interested firms are requested to submit a capabilities statement of no more than five pages, excluding a cover page, that addresses the following:

1. Company Information: Legal business name, physical address, website, Unique Entity Identifier

(UEI), CAGE Code, and primary point of contact with telephone number and email address.

2. Business Size and Socioeconomic Status: Business size under NAICS 541511 and all applicable socioeconomic categories, including small business, 8(a), HUBZone, service-disabled veteran-owned small business, women-owned small business, economically disadvantaged women-owned small business, and Indian Small Business Economic Enterprise status.

3. Relevant Experience: Up to three recent projects of similar scope, size, and complexity. For each project, identify the customer, contract number if publicly releasable, period of performance, total value, description of work, role as prime or subcontractor, and a customer point of contact if available.

4. Technical Capability: Explain the firm's ability to perform the complete scope in Sections 4 and

5, including HDB, Oracle, software development, hydrologic time-series data, APIs, OpenDCS/DECODES, Computational Processor, Red Hat Enterprise Linux, RiverWare or similar platforms, testing, documentation, and cybersecurity compliance.

5. Staffing and Availability: Identify anticipated labor categories, key-personnel qualifications, staffing depth, ability to maintain continuity of operations, and ability to meet urgent and non-urgent response requirements across multiple Reclamation offices.

Do not submit a formal proposal or detailed cost proposal. Proprietary information must be clearly marked. The Government may contact respondents for clarification or additional market research information.

8. RESPONSE INSTRUCTIONS

Responses must be submitted by email to:

Kyle Goddard

Contract Specialist kyle_goddard@ios.doi.gov

Subject Line: Sources Sought - HDB Support Services IDIQ - 140R4026R0021

Response Due: 27 July 2026, by 10:00 AM Mountain Time

Electronic submissions should be in searchable PDF format. No telephone inquiries will be accepted.

9. DISCLAIMER

This Sources Sought Notice is issued solely for information and acquisition-planning purposes. It does not constitute a solicitation, Request for Proposal, Request for Quote, or promise to issue a future solicitation. The Government will not accept proposals or quotations in response to this notice and will not reimburse respondents for any costs associated with preparing or submitting a response.

The Government is not obligated to notify respondents of the results of this market research.

Information received may be used to develop the acquisition strategy and solicitation requirements, subject to applicable procurement laws and regulations.

mailto:kyle_goddard@ios.doi.gov