Sources Sought HVAC...pdf

Sources Sought Synopsis: HVAC System Replacement

Notice Type: Sources Sought

Synopsis:

This is a Sources Sought notice for market research purposes only, to determine the availability and capability of qualified small businesses (including Small Disadvantaged, 8(a), Woman-Owned, HUBZone, and Service-Disabled Veteran-Owned) and large businesses to provide the services described below. This is not a solicitation for proposals, and no contract will be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this notice.

The purpose of this notice is to gain knowledge of potentially qualified sources and their size classifications (Small Business, HUBZone, 8(a), Service-Disabled Veteran- Owned Small Business, Woman-Owned Small Business, etc.) relative to the North American Industry Classification System (NAICS) code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The Government will use the information gathered to make a decision regarding the potential for a small business set-aside.

1.0 Background

The existing HVAC systems are in need of replacement to ensure reliable and efficient climate control. This project involves the removal and disposal of old units and the installation of new, modern systems in two phases.

2.0 Scope of Work

The contractor shall provide all necessary labor, tools, equipment, and materials to perform the following work:

Phase 1: Ground-Level System

Task Description

Removal and Disposal

Remove one (1) existing Liebert system and dispose of it in accordance with all applicable EPA regulations.

Installation Supply and install one (1) 5-ton Daikin Straight Cool Condenser (or a compatible equivalent), with a matching Air Handler and a new thermostat.

Electrical Modify and reconnect the new system to the existing electrical infrastructure.

Refrigerant Lines Flush and reconnect the new system to the existing refrigerant lines.

Ductwork Modify and reconnect the new system to the existing ductwork.

Drainage Install a new drain pan and an overflow switch.

Controls Connect the new system to existing control wiring and install the new thermostat.

Phase 2: Ceiling-Mounted System

Task Description

Removal and Disposal

Remove one (1) existing ceiling-mounted Liebert system and dispose of it in accordance with all applicable EPA regulations.

Installation Supply and install one (1) 5-ton Liebert Condenser (or a compatible equivalent) with a matching Air Handler and a new thermostat controller that meets the specifications of the existing equipment.

Electrical Modify and reconnect the new system to the existing electrical infrastructure.

Refrigerant Lines

Flush and reconnect the new system to the existing refrigerant lines.

Ductwork Modify and reconnect the new system to the existing ductwork.

Drainage Install a new drain pan and an overflow switch.

Controls Connect the new system to existing control wiring and install the new thermostat controller.

3.0 General Requirements

Working Hours: All work is to be performed during normal business hours.

Warranty: A comprehensive warranty for all parts and labor must be provided.

Period of Performance: This requirement needs to be completed quickly to ensure proper operations. The Government would like this project to be completed within two (2) weeks or less from the date of contract award.

4.0 Submission Requirements

Interested parties are invited to submit a capability statement that addresses the following:

1. Company Information: Company name, address, point of contact, phone number, email address, and website.

2. Business Size: Please provide your company's business size (e.g., Small Business, 8(a), Woman-Owned, HUBZone, Service-Disabled Veteran-Owned Small Business, or Large Business) under NAICS code 238220.

3. Capability Narrative: A brief description of your company's capability to perform the work described in the Scope of Work. Include descriptions of similar projects completed within the last three years.

4. Past Performance: Provide at least two (2) examples of past performance on projects of similar scope and complexity. Include the project title, a brief description of the work, the period of performance, and a customer point of contact.

5. Lead Time: Provide any information regarding potential lead times for equipment or materials that could impact on the ability to complete the work within the required two-week period of performance.

Responses to this notice should be submitted via email to Kassandra.n.robinson@usace.army.mil no later than 06 March 2026.

5.0 Disclaimer

This notice is for informational and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled as such. The Government shall not be liable for or suffer any consequential damages for any proprietary information not properly identified.