Sources Sought - GIMC Fire Suppression.pdf

This Sources Sought is not a Request for Proposal (RFP). No solicitation is being issued at this time.

Title: GIMC Fire Suppression System Investigation

Notice Type: Sources Sought Synopsis

Response Date: July 22, 2026 at 10:00 AM Eastern Daylight Time (EDT)

PSC Code: S202- Housekeeping - Fire Protection

NAICS Code: 541330 – Engineering Services

Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS

Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov Daniel Weingarten Daniel.Weingarten@hhs.gov

Place of Performance: Gallop Indian Medical Center (GIMC), 516 E Nizhoni Blvd, Gallup, NM 87301

INTRODUCTION

This is a Sources Sought notice for market research purposes only, issued by the Indian Health Service (IHS). This is not a solicitation for proposals or quotations. In accordance with the Buy Indian Act (25 U.S.C. § 47), the Federal Acquisition Regulation (FAR), and the HHS Acquisition Regulation (HHSAR), the purpose of this notice is to identify and obtain information from qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs).

The information received will be used to determine the appropriate acquisition strategy for providing Fire Suppression System Investigation at the Gallop Indian Medical Center (GIMC), with priority given to a set-aside under the Buy Indian Act. The Government will not award a contract based on this notice nor pay for any information submitted.

STATEMENT OF WORK (SOW) - GIMC-Fire Suppression System Investigation, Professional Engineering Services

1. PURPOSE OF CONTRACT:

The Navajo Area Office of the Indian Health Service seeks the professional services of a Fire Protection Engineer (Engineer), licensed to practice in the state of New Mexico or Arizona. The Engineer shall evaluate the Fire Suppression System (FSS) of the Gallup Indian Medical Center (GIMC) for adequacy under the requirements of NFPA 14 edition, 2010 and NFPA 25 edition 2011.

mailto:Ratonya.harris@hhs.gov mailto:Daniel.Weingarten@hhs.gov

2. BACKGROUND:

IHS is an agency within the U.S. Department of Health and Human Services and is responsible for providing federal health services to American Indian and Alaska Natives.

The provision of health services to members of federally recognized tribes grew out of the special government to government relationship between the federal government and Indian Tribes. The goal is to assure that comprehensive, culturally acceptable personal and public health services are available and accessible to American Indian and Alaska Natives. The IHS currently provides health services to approximately 1.5 million American Indians and Alaska Natives who belong to more than 557 federally recognized tribes in 34 states.

Navajo Area Indian Health Service (NAIHS) administers health center and hospitals providing healthcare to approximately 201,583 members of the Navajo Nation. The Navajo Nation is the largest Indian Tribe in the United States and has the largest reservation, which encompasses more than 25,516 square miles in northern Arizona, western New Mexico and southern Utah, with three satellite communities in central New Mexico. The NAIHS is the primary provider of inpatient, ambulatory care, preventative and community health, and environmental health services for members of the Navajo Nation and the San Juan Southern Paiute Tribe.

Gallup Indian Medical Center (GIMC) is a 99-bed hospital in Gallup, New Mexico, on the border of the Navajo reservation. Clinical specialties at GIMC include Internal Medicine, Cardiology, Anesthesia, OB/GYN, General Surgery, Orthopedics, Ophthalmology, ENT, Radiology, Pathology, Pediatrics, Psychiatry, Emergency Medicine and Urology. The workload at GIMC is one of the largest in the Indian Health Service with 380,000 outpatient encounters and 3,300 inpatient admissions annually.

GIMC has the largest staff of all Navajo Area IHS facilities. The 4-story, 137,000 SF, fully sprinkled, GIMC hospital, in its current location, was constructed in 1961. The GIMC hospital is synonymously referred to as Building 2000 (APPENDIX A). Building 2000 is equipped with three (3) fire-rated exit stairwells. Each stairwell contains a Class III wet standpipe system. The existing fire suppression system (FSS) at GIMC is a mixture of original construction equipment and equipment upgrades.

During 1994 the fire pump system was replaced and relocated into Generator Building 5002 (APPENDIX A) which is directly adjacent to Building 2000. The finish floor elevation of Building 5002 is 6797.5’ above sea level. The roof slab of Building 2000 is approximately 58.75’ above the finish floor of Building 5002.

Fire water is supplied to the fire pump by approximately 150’ of 6” ductile iron pipe which connects directly to an 8” City of Gallup water main by way of a reduction Tee. In 1994 it was recorded that the fire hydrant, closest to the fire pump, was capable of flowing 835 GPM with a residual pressure of 32 PSI. Fire hydrant flow tests conducted in

December 2025 indicates a significant reduction from the, just mentioned, 1994 values, in terms of both flowrate and supply pressure.

The fire suppression system includes a horizontal, split case fire pump capable of delivering a rated flow of 500 GPM @ 50 PSI (APPENDICIES B, C, & D). The fire pump is driven by a 25 HP electric motor operating on a 460VAC, 3-Phase electric power supply. The fire water suppression system pressure is maintained by a jockey pump capable of delivering 15 GPM @ 75 PSI. During 2025 the following tests were conducted on components of the FSS: Fire Pump flow and pressure (APPENDICIES E & F), Fire System Standpipe flow and pressure (APPENDIX G), and Fire Hydrant flow (APPENDIX H). The attached test reports are provided for reference relative to the applicable NFPA codes.

3. GENERAL: Investigation Responsibilities

The Engineer shall conduct this Fire Suppression System investigation in terms of conformance with NFPA 14 edition 2010, NFPA 25 edition 2011, NFPA 101 edition 2012, NFPA 291 edition 2010, and Joint Commission standards. The Engineer shall confine his investigation to the adequacy of the following: fire water supply volume and supply pressure, in-situ fire pump, jockey pump, valving, switches, and appurtenances within the fire pumphouse, and in-situ hospital standpipe system.

• Flowrate and both static and residual pressure testing of the fire hydrant system, in conformance with NFPA 291 edition 2010, shall be arranged for the Engineer to witness during the onsite investigation. The Engineer shall coordinate with the Navajo Area Office Project Manager to ensure that the testing is conducted in full conformance with the applicable strictures of NFPA 291 edition 2010. The testing shall involve flows from fire hydrant #1123. The Engineer shall opine on the adequacy of the City of Gallup fire water supply volumes and pressures available in terms of the hospital’s fire water flow volumes required by NFPA 14 edition 2010.

• Churn and Flow testing of the fire pump shall be conducted for the Engineer to witness during the onsite investigation. The Engineer shall coordinate with the Navajo Area Office Project Manager to ensure that the testing is conducted in full conformance with the applicable strictures of NFPA 25 edition 2011.

• The Engineer shall evaluate the NPSHa vs the NPSHr in terms of the existing fire water suction supply pressure and fire water pump suction pressure requirements.

• Flow rate and residual pressure testing of the fire water standpipe system shall be arranged for the Engineer to witness during the onsite investigation. The Engineer shall coordinate with the Navajo Area Office Project Manager to ensure that the testing is conducted in full conformance with the applicable strictures of NFPA 14 and NFPA 25. The hydraulically most remote standpipe shall be identified by onsite staff for the Engineer. It shall be noted that the 1959 Appendix I drawing defined the 4” diameter standpipes to be dry systems. The standpipe systems as currently configured and maintained are wet. This investigation shall not include the in-situ fire sprinkler system. For information and background, the fire sprinkler system is a wet design type in its entirety, with the singular exception of dry system piping within the unheated area of the Building 2000 penthouse. The fire sprinkler system is composed of some 1,500 sprinkler heads of primarily k-factor 5.6 size/capacity. The sprinkler system is primarily supplied from 2-1/2” diameter steel piping which connects directly to the Class III standpipe system. This investigation shall not require the Engineer to inspect any FSS components in terms of integrity. Examples of integrity inspection measures include measurements for remaining pipe wall thicknesses, routine maintenance, galvanic corrosion effects, microbiologically influenced corrosion effects, internal inspections of valving and piping, weld integrity, hydrostatic testing, and/or evidence of over-pressure events.

4. FINDINGS:

The findings report shall include, but not be limited to the following:

• Provide a narrative report which details a general chronology of the investigation and an evaluation of the FSS system’s conformance with applicable NFPA codes.

• Provide a finding with regard to the existing City of Gallup fire water supply volumes available, as measured at hydrant #1123, relative to the hospital’s minimum required fire water flow rates per applicable NFPA codes. It shall be noted that the fire hydrant #1123 flow rates may not correlate directly to the hospital’s minimum required fire water flow rates; however, the flows to be measured at hydrant #1123 will provide significant insight towards the fire water volumes available to the Gallup Fire Department and/or the hospital’s fire water pump system during a potential fire event.

• Provide a finding regarding the adequacy of the existing fire water supply pressure (NPSHa) relative to the NPSHr of the in-situ fire water pump.

• Provide a finding regarding the adequacy of the existing fire water supply pressures (NPSHa) in terms NPSHr as it would apply to the most recent editions of NFPA 20 and 25. This finding will be important should a new fire pump of differing capacity be deemed necessary.

• Provide a finding with regard to the in-situ fire water pump’s capacity to meet Churn and Flow test requirements.

• Provide a finding with regard to the in-situ fire water pump’s capacity to meet the required flow volumes and residual pressures relative to the hospital’s standpipe system capacity and performance standards. These findings shall consider the stated NFPA 14 requirements when more than a single standpipe within the FSS system is present and to be accounted for.

• Provide a finding with regard to the in-situ fire water standpipe system configuration and compliance with NFPA 14 and NFPA 25 requirements.

• Provide a list of FSS components, if any, which are found to be inadequate/noncompliant.

The list shall include details which provide a clear description of the component, its physical location within the system and the rationale for why the component is inadequate/non-compliant. Any fire suppression system changes or component replacements which will entail bringing the system into compliance with a newer or different version of the code shall be clearly identified in terms of rationale and the associated code or standard. Any FSS system component not explicitly listed as inadequate/non-compliant shall be reasoned to be adequate/compliant.

5. RECOMMENDATIONS:

The Engineer shall make all recommendations with the knowledge and perspective that the GIMC Building 2000 must continue to operate in its current configuration and capacity for the foreseeable future and that the prospect of a replacement building is not on the horizon. The Engineer shall form all recommendations with the aim of bringing Building 2000 into full conformance with the afore-mentioned NFPA codes. Should a FSS design or re-design be needed, the Engineer shall make recommendations with regard to salient features required for the design effort and an order of magnitude construction cost estimate.

6. PERIOD OF PERFORMANCE:

The Overall design period of performance is 35 calendar days from NTP.

7. MILESTONES:

• Initial Off-site meeting: Virtual

• On-Site investigation: Onsite

• Findings and Recommendations Report 95% review: Virtual

• Findings and Recommendations Report 100% final: Virtual

8. DELIVERABLES:

• Findings and Recommendations Report 95%

• Findings and Recommendations Report Final

• The Engineer shall provide a minimum of three (3) sets of submittals to the Indian Health Service (IHS) Contracting Officer Representative (COR). Electronic versions of documents shall be provided and approved by COR.

• 3-bound,8.5”x11” files of both the 95% and Final reports

• Electronic, word-searchable files of 95% and Final reports

• This investigation report will utilize imperial units.

9. DELIVERABLES SCHEDULE:

• Contract Award and NTP: Day 1

• Initial Off-site meeting: NLT Day 4

• On-Site investigation: NLT Day 8

• Findings and Recommendations Report 95%: Day 21

• Government review 5 Workdays

• Findings and Recommendations Report final: NLT Day 35

10. IHS ROLE AND DELIVERABLES TO CONTRACTOR:

The individuals indicated below will be the IHS contacts for the selected contractor. The primary contact will provide coordination and be the point of contact for communication with the service unit. If the primary contact is not available, coordinate with the IHS secondary contact.

Contracting Officer Representative (COR): Jacy Lee, General Engineer Indian Health Service Department of Health and Human Services Office Phone: 928-871-1379 Email: Jacy.Lee@ihs.gov

Primary: Michael Chard, Staff Engineer Indian Health Service Division of Facility Management and Engineering Navajo Area 1301 Young Street Window Rock, AZ 86515 Office (928) 871-1408 Cell (928) 380-7073 Email: michael.chard@ihs.gov Secondary: Antoine Panther, Staff Mechanical Engineer Indian Health Service Division of Facility Management and Engineering Navajo Area 1301 Young Street Window Rock, AZ 86515 Phone: 928-221-7216 Email: Antoine.Panther@ihs.gov

11. APPENDICIES:

• Appendix A: GIMC Campus Map

• Appendix B: Site Underground and Fire Pump Plan, November 1994

• Appendix C: Fire Pump Performance Curve

• Appendix D: Fire Pump Nameplate

• Appendix E: Fire Pump Performance Test, 2025

• Appendix F: Fire Pump Test Form, March 2025

• Appendix G: Standpipe Inspection, July 2025

• Appendix H: Fire Hydrant Flushing, December 2025

• Appendix I: Standpipe locations, M-5, February 1959

• Appendix J: South Wing Building Elevation, A-10, February 1959

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APPENDIX E

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Fire Pump Test Form

Name: HOSKIE. BECENTI i---- ------------------------- ----------- ---··------·

Company name:GALLUP INDIAN MEDICAL CENTER Company address:516 E NIZHONI BLVD City:GALLUP

Building name: BLOG 500

Building owner:GALLUP MEDICAL CENTER Street address:516 E NIZHONI BLVD City: GALLUP State:NM

ZIP Code:87301

ZIP Code:8730� i----------------�----- -- ------�------ -----

Job site contact name:HOSKIE BECENTI Phone'505-722-1502

Pump ID:PRIMARY t----,----------=-- -----.:=--------.=-------==--,-----------------'

Pump Type: 0 Horizontal D Vertical In-line D Vertical Turbine D End-Suction

Manufacture:AURORA Model:481 BF Serial Number:94-65221 Listed, V' F_M 0UL O ULC Rated Capacity(GPM):500 Total Dynamic H_ead (ft.): 104.

Head at Churn 0%(PSI): Head at Rated 100% (PSI): Head at Overload 150% (PSI):

Rated Speed (RPM): 1 770 Pump Rotation: 0 Clockwise D Counterciockwise

Suction From:CITY Tank Size: Tank Height:

lmoeller Diameter (ln.):4-481-11 A

Type: D Diesel Engine 0 Electric Motor D Other �� __ __.:::::__ _ ___::_____�---.-----'==----=======------,----------- -!

Manufacture:US ELECTRICAL MOTORS Model:B522A Serial Number:X06X117R372F 1-----�------------+ --------------f----------------, i..isted: 0 FM 0UL O ULC Rated HP:25 Rated Speed (RPM): 1765 Frame Size:284T Motor Enclosure Type:TE

Type:PRIMARY Manufacture:FIRETROL Model: FTA 1 OOO-AA25B-AC-BW-EB-X-TS Serial Number:

--1 I

Listed: ULC Rated HP:25 Phase:3

Cycles:60HZ Rated Voltage:440-480 1--- - -------------1. ----------------------------·

On PSI: Off PSI:

Type of Start (circle): 0 Manual 0 Automatic Run timer selling (min):

I, ,. APPENDIX F

APPENDIX F

APPENDIX G

APPENDIX H

APPENDIX H

APPENDIX J