Sources Sought for Filing UCC Continuation Stmts_2AUG2024.pdf

Sources Sought/Market Research

Overview The Small Business Administra�on (SBA) is issuing this synopsis as a means of conduc�ng market research to iden�fy par�es having an interest in and the resources to support this requirement for Filing COVID-19 Economic Injury Disaster Loan (COVID EIDL) Uniform Commercial Code (UCC) Con�nua�on Statements. The result of this market research will contribute to determining the method of acquisi�on. The SBA an�cipates using North American Industry Classifica�on System (NAICS) code 561499 “All Other Business Support Services” for this acquisi�on.

There is no solicita�on at this �me. This request for capability informa�on does not cons�tute a request for proposals; submission of any informa�on in response to this market survey is purely voluntary; the SBA assumes no financial responsibility for any costs incurred.

Descrip�on of Requirement Vendors should review the attached work statement which describes in detail the SBA’s requirement.

The SBA will provide to the awarded vendor the original UCC financing statement number as sorted by loan number for a popula�on of approximately 1.37 million loans. For each statement, the vendor first will need to check with the subject Secretary of State’s office that the name of the en�ty is spelled correctly against what the state is showing in its corporate name database, and check if the en�ty is Domes�c (formed in the state SBA is filing in) or Foreign (formed in a different state than the one SBA is filing in). The vendor then will be required to file with the correct Secretary of State’s office the correct and �mely UCC con�nua�on statements beginning in November 2024. Most of these loans (approximately 80%) must have the UCC con�nua�on statements filed within government FY25, with the remainder to be filed in either FY26 or FY27. The vendor will be required to submit writen deliverables/reports in accordance with the government’s work statement.

SBA an�cipates two CLINs as follows:

CLIN 0001 – Processing Fee

Pricing Type: Firm Fixed Price

Descrip�on: The contractor will file UCC con�nua�on statements and submit accurate, complete and �mely deliverables in accordance with the government’s work statement.

For these services, the contractor will be paid a fixed processing fee per each UCC filing completed. This fee should represent the full scope of services provided as addi�onal compensa�on will not be provided. The contractor will be paid monthly for all filings completed during the month prior.

CLIN 0002 – Filing Fee

Pricing Type: Cost Reimbursement

Descrip�on: The contractor will be responsible for paying the UCC filing fee at �me of filing and will be reimbursed by the government monthly for all filings completed during the month prior. There will be no funds obligated on this CLIN as the filing fee will be reimbursed to the contractor at cost from each loan where a UCC con�nua�on statement is filed. Filing fees vary by state and must be recorded accurately by loan for purposes of reimbursement. The reimbursement to the contractor will be completed outside of this contract but governed by the terms of this contract.

Vendor Qualifica�ons The SBA an�cipates that a qualified vendor will have established online filing and payment accounts with the Secretary of State filing systems in all 50 states and all U.S. territories.

Addi�onally, a qualified vendor will have demonstrated a thorough knowledge and understanding of the UCC financing statement requirements in all 50 states and territories as well as recent, successful experience filing large numbers of UCC con�nua�on statements. The vendor must have a secure way to send/receive sensi�ve data.

Submission Instruc�ons Interested par�es who consider themselves qualified to perform the above-listed services are invited to submit a response to this no�ce by 5PM ET on Wednesday August 14, 2024. All responses and ques�ons concerning this no�ce must be submited to Sara Soeka at sara.soeka@sba.gov.

All responses must include the informa�on contained in Table 1 below. The informa�on may be in the table format provided, the vendors own format, or a combina�on of both.

Table 1 – Sources Sought/Market Research Response Content

# Government Requested Informa�on Vendor Response 1 Contractor Name

2 UEI

3 Registered in the System for Award Management

(yes/no)

4 Mailing Address 5 Website address 6 Point of Contact (name, email, phone) 7 Business Size (Small or Large) 8 Socio Economic Status (SB, SDVOSB, WOSB, EDWOSB, SDB, HUBZone)

9 Exis�ng IDV available for use by SBA 10 Recommended NAICS code if different than proposed 11 Proposed CLIN/pricing structure if different than proposed

12 Describe the process that would be used to securely send and receive data to/from the SBA.

13 Provide examples of where the vendor has performed similar work to include the number of UCC filings completed and the �meframe in which this work was completed.

14 Describe the vendor’s ability to meet the �meline and level of effort required as described in the SBA’s work statement. Reference to past experience may be used.

15 Provide a tailored capability statements addressing the par�culars of this effort, with appropriate documenta�on suppor�ng claims of organiza�onal and staff capability. If significant subcontrac�ng or teaming is an�cipated to deliver technical capability, address the administra�ve and management structure of such arrangements.

16 Describe any areas of SBA’s requirement that require further clarifica�on for full understanding or facilita�ng accurate pricing.

SBA’s Review of Submissions The government will evaluate market informa�on to determine market capacity to provide services consistent in scope and scale as those described in this no�ce and otherwise an�cipated. Based on the responses to this no�ce, this requirement may be set aside for small businesses or procured through full and open compe��on. The government will not provide feedback or evalua�ons to vendors regarding their submissions in response to this no�ce but may contact vendors directly for further informa�on as necessary.