Sources Sought FA465926QZ003.pdf

SOURCES SOUGHT SYNOPSIS (Not a Notice of Solicitation)

FA465925QZ003

The United States Air Force, 319 CONS, Grand Forks AFB, ND is seeking capabilities packages of potential sources, including small business (SB), 8(a), HUBZone, and Service-Disabled Veteran-Owned (SDVO) small businesses that can provide Lodging & Transportation Managerial Services. Services are anticipated for a continuous period from 1 March through 1 October 2026 within Warner Robins, Georgia (Houston County). Firms that respond shall specify that their services meet the specifications provided below.

Lodging Capability Requirements:

• Provide lodging accommodation for approximately 30-60 personnel during the performance period.

• Ensure lodging rooms are located within a single lodging complex or distributed across multiple properties within a 3-5 mile radius of each other.

• Offer rooms that are professionally managed, suitable for extended stays, and compliant with all applicable local, state, and federal lodging regulations.

• Maintain availability continuity across the full performance window recognizing that exact occupancy levels may fluctuate.

Transportation Capability Requirements:

• Coordinate and manage rental vehicle availability for approximately 16-30 vehicles.

• Ensure vehicles are available for the duration of the performance period.

• Manage vehicle scheduling, distribution, and recovery across lodging locations.

• Alternate ground transportation solutions such as shuttle or other managed services may be proposed provide they meet all operational requirements.

• Transportation solutions shall comply with all local, state, and federal licensing and safety requirements, and are suitable for daily transportation between lodging locations and Government-designated locations within Houston County.

All interested firms shall submit a response to the Primary Point of Contact listed below. As stipulated in FAR 15.201, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. No solicitation (Request for Quotes) exists; therefore, do not request a copy of the solicitation. The decision to solicit for a contract shall be solely within the Government's discretion.

The NAICS Code assigned to this acquisition is 561599 (All Other Travel Arrangement and Reservation Services) with a size standard of $32.5M. Firms responding should indicate their size in relation to this size standard, and indicate socio-economic status (SB, 8(a), SDVO, or HUBZone). Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14.

Any information submitted by respondents to this Sources Sought synopsis is voluntary. This Sources Sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any Government assessments. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business program.

CAPABILITIES PACKAGE: The capabilities package should be brief and concise yet clearly demonstrate an ability to meet the stated requirements and address the questions below. Total submission should not exceed ten (10) pages.

Questions:

1. Is your company interested in this requirement?

2. Are the given timelines or requirement parameters going to drastically affect price?

3. Is there any other information you need to know for this requirement in order to develop a quote/offer?

Responses may be submitted electronically to the following e-mail address:

jacob.wood.4@us.af.mil. All correspondence sent via email shall contain a subject line that reads "FA465926QZ003, Lodging & Transportation Managerial Services" If this subject line is not included, the email may not get through email filters at Grand Forks AFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xsls or .xls documents are attached to your email. All other attachments may be deleted.

Responses shall be emailed to:

319 CONS,

POC – TSgt Jacob Wood Email: jacob.wood.4@us.af.mil

RESPONSES ARE DUE NOT LATER THAN 28 January 2026 By 12:00PM CST. Direct all questions concerning this acquisition to TSgt Jacob Wood at jacob.wood.4@us.af.mil or SrA Jaceklyn Richardson at jackelyn.richardson.1@us.af.mil.

mailto:jacob.wood.4@us.af.mil mailto:jackelyn.richardson.1@us.af.mil