Sources Sought_DPD WRP-Final.docx

NOTICE TYPE: Sources Sought

CENTER OFFICE: ___DSSC________________

REQUIREMENT: ___DPD/WRP___________________

1. The Defense Human Resources Activity is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in, and the resources for, providing services in accordance with the draft Performance Work Statement (PWS).

The Government is specifically performing Market Research to see if there are potential vendors who can provide all tools, transportation, supplies, labor, materials, equipment (except what is listed as Government furnished equipment in this PWS), travel and supervision, necessary to support the Disability Programs and Workforce Recruitment Program (WRP) provide general analytical, technical, administrative, program, policy, and marketing and outreach support for disability programs, and initiatives supporting the DSSC Strategic Plans.

This requirement is currently being performed by Applied Development under contract H9821020C0001.

2. This notice shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. In addition, it does not guarantee that a subsequent solicitation will be issued. Submission of any information in response to this Sources Sought notice is voluntary and will assist in selecting the appropriate solicitation type/method. Costs associated with any submission shall not be reimbursed by the Government. THE GOVERNMENT IS NOT SEEKING PROPOSALS AND WILL NOT ACCEPT UNSOLICITED PROPOSALS.

3. The proposed NAICS for this effort is 541611, Administrative Management and General Management Consulting Services (size standard $24.5M). Comments on this NAICS and suggestions for alternative codes must include supporting rationale.

4. Interested parties must be registered in the System for Award Management (SAM). A business must be a current participant and certified by SBA as an 8(a) firm, as this requirement is in the 8(a) Program.

5. Interested parties are requested to submit an unclassified capability statement, limited to 10 pages, that includes:

a) Company name, mailing address, e-mail address, telephone numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives. Include Unique Entity Identifier from the System for Award Management (UEI (SAM)), CAGE Code and company structure (Corporation, LLC, partnership, joint venture, etc.).

b) Type of business, including small business socio-economic category if applicable (e.g. Other than Small, 8(a) s, HUBZone, Non Profit)

c) Small businesses shall specify if any kind of teaming arrangement will be involved and “other than small” businesses shall address subcontracting opportunities that exist.

d) If applicable, GSA contract number, schedule, Multiple Award IDIQ contract number (e.g. OASIS, NITAAC).

e) Indicate if you are interested as a Prime contractor or subcontractor.

f) Describe any teaming or subcontracting that you may use to fulfill a requirement such as this.

g) Describe your organization's breadth of expertise/competency to respond to the draft PWS. Critical functions to be provided include:

· Collect and analyze spending target data, draft an annual WRP allocation recommendation for Government review and approval

· Development of the annual DoD DSSC WRP reports, User Guides, Operating Instructions, and training programs

· Provide analytical, mathematical, and conceptual analysis of program data

· Provide data quality control for WRP and Analyze disability data from the U.S. Equal Employment Opportunity Commission, U.S. Office of Personnel Management (EEOC), Department of Labor (DOL), Office of Disability and Employment Policy (ODEP), Defense Civilian Personnel Advisory Service (DCPAS), Defense Manpower Data Center (DMDC), and other sources

· Administer and execute the WRP in support of the DoD and its Components

· Maintain records in accordance with the National Archives and Records Administration (NARA) guidelines

· Maintain a listing of all authorized interns and the allocation used by Components to hire WRP Interns

· Extract the WRP Hires Report from the WRP database. Review and ensure accuracy of the expenditures for CIVPAY of WRP Interns, inform the Director of discrepancies found and work in coordination with ODEP to correct the WRP.gov database and hiring data.

· Prepare reports, conduct training, develop technical assistance materials, develop, and formulate education and awareness activities designed to inform internal and external stakeholders on relevant disability laws, regulations, policies, inter- and intra-departmental programs, and initiatives to advance the employment of individuals with disabilities.

· Administrative support for Support Agreement development: Research, update, provide details of the FS7600A administration for the General Terms and Conditions, and forward to government for review.

· Develop processes and tracking systems for long-term program planning and evaluation of the WRP Program

· Advise the DSSC Disability Program Director for developing internal and external communication/guidance to stakeholders on employment of individuals with disabilities advancing a model DoD Disability Program

· Promote the WRP Program by conducting targeted on-site outreach to colleges and universities, disability service providers, and other possible recruitment sources to locate and build a pipeline of qualified individuals with disabilities for the major job categories identified by the DoD Washington Headquarter Services as well as the Director Defense Human Resources Activity

· Maintain membership and attendance lists, arrange for training seminars, educational sessions, conferences, meetings, and special events

· Develop call for awards and training materials related to disability initiatives. The preparations will culminate in the presentation of awards and Forums.

· Develop, plan, and coordinate conferences, symposiums, training sessions, and other events, such as the DSSC directed WRP and DAC Awards Ceremonies and other programs for DoD WRP and DPM participants in the Washington, DC area. There are an estimated 16-20 events per year.

· Assist the WRP Program Lead with the expansion of the WRP through increased outreach and expand partnerships with other federal agencies with associated nationwide disability organizations by providing information through outreach and recruitment events, networking events, and creating opportunities for collaborative efforts between the DoD, federal agencies, and associated nationwide disability organizations to achieve benefits such as hiring, promoting, and retaining people with disabilities on a government-wide scale.

h) Industry feedback is requested on the PWS for this requirement. Please list any challenges or potential performance roadblocks related to fulfilling the PWS requirements and any suggestions for improving the PWS language. Additionally, the Government seeks answers to the following questions concerning this requirement. Please consider providing responses:

· Provide examples of your experience with developing strategic outreach and communication plans for communities including Individuals with Disabilities, Individuals with Targeted Disabilities and ASL capabilities.

· Provide examples of your experience with project management and developing, executing, and maintaining tools to support planning and implementation.

· Provide examples of your experience with supporting the Government in the budget execution process.

· Provide examples of your experience with providing administrative support to the Support Agreements process.

· What is your familiarity with the NARA Federal Records program and the federal records management process?

i) Provide the following information on two (2) similar projects in an environment of similar scale completed within the last five (5) years for which the responder was a prime or Sub-Contractor.

1. The name and value of each project;

2. The name, address, telephone and email address for point of contact;

3. A description of each project, including challenges and successes; and

4. Your company's role and services provided for each project.

6. All interested and capable 8(a) contractors are encouraged to respond. Respondents will not be notified of the results of the sources sought evaluation. The results of this sources sought notice will assist the Contracting Officer in determining whether there are 8(a) companies who can successfully meet the requirements of the Performance Work Statement. Responses to this synopsis may be used to aid in establishing realistic, achievable small business participation goals.

7. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought; all costs associated with responding will be solely at the interested party’s expense. All information received in response to this submission that is clearly marked Proprietary will be handled accordingly. Acknowledgement of receipt of responses will not be made and submissions to this Sources Sought will not be returned.

8. The information provided in this Sources Sought is subject to change and is not binding on the Government.

9. The Government requests that all responses be returned by the date listed in SAM. All responses shall be submitted electronically to the DHRA Acquisition Management Directorate point of contacts listed in SAM.

10. Interested vendors may additionally contact the DHRA, office of Small Business Programs, Point of Contact: Ms. Tammy Proffitt, dodhraosbp@mail.mil.