Sources Sought.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

The Medical Readiness Contracting Office-West (MRCO-W) at Fort Sam Houston, TX is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Annual Preventative Maintenance for 231 ScrubEx Machines. The intention is to procure these services on a competitive basis

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES

(IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN

COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Brooke Army Medical Center, Fort Sam Houston, TX

100% 0%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The requirement is to provide Annual Preventive Maintenance for 231 ScrubEx machines. The ScrubEx machines allow quick access to surgical uniforms for the doctors, surgeons, and medical staff for surgical and routine treatment to patients in an immediate time frame.

REQUIRED CAPABILITIES

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services in support of Brooke Army Medical Center. Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS:

Personnel and Facility Security Clearances. Contractor personnel performing work under this contract must have a base pass submitted by the COR and approved by 502nd Security Forces Squadron, Fort Sam Houston, TX at time of the proposal submission, and must maintain the level of security required for the life of the contract.

A DD Form 254 Contract Security Classification Specification shall apply to this requirement and the prime contractor shall have or demonstrate ability to obtain a Secret Facility Clearance.

ELIGIBILITY

The applicable NAICS code for this requirement is 811210 with a Small Business Size Standard of $34 Million. The Product Service Code is J065. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS) and draft Personnel Qualifications Description are attached for review. (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 12 pm, CST, 23 October 2025. All responses under this Sources Sought Notice must be e-mailed to colleen.m.rye.civ@health.mil and rashonda.n.jones.civ@health.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran- Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The estimated period of performance consists of Base + 4 (four) 12 (twelve) month option periods. with performance commencing in January 2026. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be Firm Fixed Price.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Colleen Rye, in either Microsoft Word or Portable Document Format (PDF), via email colleen.m.rye.civ@health.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.