SOURCES SOUGHT .pdf

SOURCES SOUGHT NOTICE

1st Army JAG Corp & U.S. Army Installation Management Command

Upgrade Courtroom Audio/Video Equipment

INTRODUCTION

The Fort Riley Mission and Installation Contracting Command (MICC) Office on behalf of 1st Army JAG Corp in conjunction with U.S. Army Installation Management Command (IMCOM) is issuing this source sought synopsis as a means of conducting market research to identify potential sources having an interest and industry technologies available to support/provide the materials and installation needed to fully upgrade the audio / video equipment in the large courtroom, small courtroom, deliberation room, witness room, and conference room in the historic courthouse at Fort Riley, Kansas.

The result of this market research will contribute to determining the method of procurement, if a requirement materializes. Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. Multiple awards may be made. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

PLACE OF PERFORMANCE

Location: Fort Riley, KS 66442

On-Site Government: 100%

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

The Army is designated to provide quality contracted equipment and labor to fully upgrade the audio / video system in the large courtroom, small courtroom, deliberation room, witness room, and conference room in the historic courthouse located at Fort Riley, Kansas. The service outlined in this requirement encompasses equipment and labor to provide the needed upgrades to include mounted projectors, LCD monitors, desktop monitors, ceiling mounted document cameras, and new cable infrastructure.

Performance criteria for overall audio/ video labor support duties fall under contractor responsibilities.

REQUIRED CAPABILITIES

The Government requires the materials and labor to install upgraded audio -video equipment throughout the Courthouse. The contractor will be required to provide all monitors, projectors, wall mounts, and cables in the large courtroom, small courtroom, deliberation room, witness room, and conference room. This will also include any associated cost or tools required to install any of the equipment required for the upgrade. The intent of this Sources Sought is to assess the state-of-the-art technology available in Audio/Video products that could be applied to meet this requirement. The Government envisions a solution for the courthouse A/V upgrade that meets the following requirements:

1) Large Courtroom

a. Removal of existing equipment

b. Installation of new equipment

i. Wall Mount – 3 new LCD monitors

ii. Wall Mount – 3 new pan and tilt cameras

iii. 8 new 15” desk monitors

iv. Ceiling Mount – new document camera

v. New Crestron DM-NVX 360 network video devices

vi. Audio network interfaces

vii. New touch panel interface

viii. Rack mount new equipment into existing government owned equipment rack

c. New Cable Infrastructure

i. CAT6A shielded cable

ii. Fiber optic cable

iii. Microphone Audio Cable

d. Program new Digital Sound Processor

i. Eliminate any echo for teleconferencing and telephone calls

ii. Adjust microphone levels for mix minus and feedback suppression.

e. Program Control System

2) Small Courtroom

a. Removal of existing equipment

b. Installation of new equipment

i. Wall mount – 3 new LCD monitors

ii. Wall mount – 2 new pan and tilt cameras

iii. New desktop monitors

iv. New document camera

v. Crestron DM-NVS 360 network video devices

vi. Install audio network interfaces

vii. Install new touch panel interface

viii. Rack mount new equipment into existing government owned equipment rack

c. New cable infrastructure

i. CAT6A shielded cable

ii. Microphone audio cable

d. Program Control System

3) Deliberation Room

a. Installation of new equipment

i. Wall mount new 65” interactive monitor and 65” display

ii. Install HDMI over CAT6 extender receiver behind each monitor

iii. Install HDMI over CAT6 extender transmitters

iv. Install over the floor raceway to cover cables

v. Manufacturer supplied IR handheld remotes

4) Witness Room

a. Installation of new equipment

i. New 65” interactive monitor

ii. Install new pan and tilt wall mounted camera

iii. Install new ceiling mounted linear microphone array

iv. Install new under monitor soundbar

v. Install new audio amplifier behind monitor

b. New cable infrastructure

i. CAT6A

c. Program Control System

d. Add control to the Clerk’s touch panel in both small and large courtrooms for witness rooms audio and video to allow witness testimony to either courtroom.

5) Conference Room

a. Remove existing equipment

b. Installation of new equipment

i. Wall mount new 65’ interactive monitor and 65” display

ii. Install new pan and tilt camera between 2 wall mounted monitors.

iii. Install ceiling mounted microphone array.

iv. Install new ceiling mounted speakers

v. Install new equipment in the existing government owned equipment credenza

1. Presentation switcher

2. Digital Sound Processor

3. Audio Amplifier

4. 16 port PoE network switch

5. New Video Teleconference CODEC

6. New AV Bridge for software CODEC interface

vi. Install two new HDBaseT transmitters

vii. Install two new HDBaseT Receiver

viii. Install USB over CAT6 extender

ix. Install two new LED signs

c. Program Control System

i. Program touch panel for system control

Non-Developmental Item. The audio/video equipment should be a non- developmental item to the maximum extent possible.

Maintenance, Inspection and Repair. The Government desires a system with minimal maintenance and inspection requirements at the organizational level. The system should also be easily repairable for deployed units.

The estimated delivery date will be 15 September 2024.

The contract type is anticipated to be Firm Fixed Price.

ELIGIBILITY

The applicable NAICS code for this requirement is 334310 with a Small Business Size Standard of 750 employees. The Product Service Code is 7E20. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten 8.5 X 11 inch pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Miranda Wright, in either Microsoft Word or Portable Document Format (PDF), via email miranda.s.wright2.civ@army.mil no later than 12:00 p.m CST on 13 JUN 2024 and reference this synopsis number in subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT

CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required products/systems, mailto:miranda.s.wright2.civ@army.mil please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.