Sources Sought Dorms CCTV Surveillance System upgrade.pdf

SOURCES SOUGHT/REQUEST FOR INFORMATION (RFI):

Dorms CCTV Surveillance System Upgrade, Aviano Air Base, Italy

This Sources Sought/Request for Information (RFI) is being issued in accordance with Revolutionary FAR Overhaul Part 10, Market Research. It is for information, planning and market research purposes only and shall not be construed as either a solicitation or obligation on the part of the Air Force. The US Air Force will use this market research information to assess the market's capability to successfully meet the Air Force's requirements for the update of the CCTV Surveillance System.

The CCTV Surveillance System must provide full surveillance coverage all dorms common areas, elevators, walkways, dorm parking lots, and dorm campus areas. Cameras must record in high-resolution (minimum 4K) to clearly capture activities in all dormitories’ common areas, walkways, elevators, and dorms campus areas, to include parking lots. The system must support continuous recording, searchable archived footage, and secure network-accessible monitoring. All equipment must be housed in a tamper-resistant, lockable cabinet and comply with NDAA Section 889 requirements.

The upgrade requires the cameras and support equipment to be the same brand as the ones currently installed, BRAND NAME Axis Communications, to properly interface with the current CCTV Surveillance System.

The main interventions include:

- Installation of new cameras (type Axis P3738-LV/PLE; Axis P4708-PLVE; Axis P1468-LE) for the coverage of the currently uncovered areas, and complete with all the accessories for correct positioning;

- Integration of active network equipment (Axis T8524 PoE + network switch)

- Upgrade of the recording system using the latest generation centralized NVR, with redundant storage capacity (RAID) and remote management functions (such as Axis Camera station S1264 Rack recording server);

- Programming and configuration of the cameras, including:

• assignment of static IP addresses;

• video stream configuration (main/sub stream, H.265 compression);

• adjustment of image parameters (brightness, contrast, WDR, IR);

• setting motion detection rules, masking sensitive areas, privacy zones;

• integration on centralized supervision software;

- Supply and installation of Cat6 24AWG U/UTP 4 Pair LSHF/LSZH Cable Green Euroclass Cca cables

Technical specifications of the main equipment:

• IP cameras: 8MP ≥ resolution, IR up to 30/50m, IP66/IK10 protection, 24V PoE power supply;

• PoE switches: 24 Gigabit ports, total power ≥ 370W, VLAN and QoS support power per port

30W;

• NVR: ≥ support, redundant storage 144Tb raid0,1,5,6,10, 4K HDMI output, encrypted remote access;

• Network: Category 6/6A structured cabling, distribution rack cabinets.

Security and regulatory compliance The system will be built in compliance with current regulations on:

• Privacy and personal data processing (GDPR and provisions of the Privacy Guarantor on video surveillance);

• CEI and UNI reference standards for electrical and communication systems;

• Guidelines on the storage of recordings and mandatory information signage.

Testing and delivery:

• test coverage of all the old and new cameras;

• verification of continuous and event recording for all the old and new cameras;

• configuration of user access with differentiated credentials for the controller software system;

• reprocessing of graphic maps in conjunction with the installation of the new cameras, if needed;

• Provide Equipment product literature and manuals;

• Provide training in person for n.8 people in case of substantial software changes.

n. Item Description quantity

Addition Lounge camera

AX P3268-LV 6

Wiring + Cat 6 24 AWG U/UTP 4 Pair LSHF/LSZH Cable Green - EuroClass Cca 6 Cabling network cable Patch Panel with socket + Plug 6 Patch cord 1,5 mt cat 6 6 Camera programming and aiming 6

Addition Locker camera

AX P3268-LV 6

Wiring + Cat 6 24 AWG U/UTP 4 Pair LSHF/LSZH Cable Green - EuroClass Cca 6 Cabling network cable Patch Panel with socket + Plug 6 Patch cord 1,5 mt cat 6 6 Pipe laying rk 25 equipped 6 Camera programming and aiming 6

Adding

COMM

Corridor +

AX P4708-PLVE 24

Wiring + Cat 6 24 AWG U/UTP 4 Pair LSHF/LSZH Cable Green - EuroClass Cca 24

Retro camera

Cabling network cable Patch Panel with socket + Plug 24 Patch cord 1,5 mt cat 6 24 Camera programming and aiming 24 Labor for opening and closing false ceiling 24

Adding side staircase camera

AX P1468-LE

Wiring + Cat 6 24 AWG U/UTP 4 Pair LSHF/LSZH Cable Green - EuroClass Cca 24 Cabling network cable Patch Panel with socket + Plug 24 Patch cord 1,5 mt cat 6 24 Camera programming and aiming 24 Camera calibration XXXX-23-P14 6 Camera calibration XXXX-17-P14 6 Labor for opening and closing false ceiling 24

Replacement elevator front camera

AX P3738-PLE 18

Dismantling old camera 18 Camera programming and aiming 18

Replacement PTZ Campus camera

AX P3738-PLE 13

AX T94N01D PENDANT KIT 13

AX T91B67 POLEMOUNT65-165 13

Camera programming and aiming 13 Dismantling old camera 13 Platform rental 13

Upgrading active devices infrastructure

AXIS Camera Station S1264 Rack Recording server 1 AXIS T8524 PoE+ Network Switch 6 AXIS T8612 SFP Module LC.SX 6 Fiber patchcord Lc/Lc 1mt 6 5-ring cabinet cable grommets 6

Framing calibration of existing

Camera calibration XXXX-02-P14 6 Camera calibration XXXX-06-P14 6 Camera calibration XXXX-08-P14 6 corridor cameras

Camera calibration XXXX-09-P14 6 Camera calibration XXXX-14-P14 6 Camera calibration XXXX-15-P14 6 Camera calibration XXXX-16-P14 6 Camera calibration XXXX-18-P14 6 Camera calibration XXXX-22-P14 6 Camera calibration XXXX-24-P14 6

Need Dates: Delivery and performance at FBO Aviano Air Base, Italy (Please specify the number of calendar days from potential award date).

Sources Sought Another purpose of this Sources Sought Notice/RFI is to determine the availability and capability of qualified companies. The Air Force welcomes responses from all interested parties.

Sources Sought Response Requirements

Responses to this notice shall be limited to ten pages (excluding marketing literature and/or technical data sheets and/or resumes) and must include:

1. A capability statement in response to the technical requirements described above

2. Description of the company’s past performance and experience with the accomplishment of projects similar in scope and size. And information (Government or commercial entity, contract/purchase amount, etc.) relating to each of the past performance descriptions.

3. Responses to the following questions:

a. Are any of the Air Force’s specific requirements too restrictive? In other words, are any of the requirements too specific that it would eliminate a commercial product or products that could potentially more than satisfactorily satisfy the Air Force’s goals?

b. Any suggestions regarding the Air Force’s requirements?

c. Any other comments regarding this potential acquisition?

4. Organization name, and telephone number and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

5. Commercial pricing list(s) or other pricing information, if applicable and available.

6. Customary practices, including warranties, discounts, and contract type(s) under which commercial sales of the products or services are made, if applicable and available.

7. CAGE code, and company structure.

8. Written confirmation of registration in SAM (www.sam.gov).

Offerors are required to be registered to be considered as a source.

Acknowledgment of receipt of responses will not be made, nor will respondents be notified of the outcome of the Air Force's review of the information received. Additionally, the Air Force does not intend to hold discussions concerning this RFI with any interested parties. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement. However, the Air http://www.sam.gov/

Force reserves the right to contact one or more of the respondents if additional information is required or to request demonstrations.

Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation if issued. This announcement is Government market research and may result in revisions in both its requirements and its acquisition strategy based on industry responses.

All interested sources may submit a response via email to Francesca Corazzin, Contract Specialist at francesca.croazzin.it@us.af.mil and to Joseph Hudson at joseph.hudson.16@us.af.mil and are due no later than 06/26/2026 at 04:00PM Central European Time. No telephone calls will be accepted.

mailto:francesca.croazzin.it@us.af.mil mailto:joseph.hudson.16@us.af.mil