Sources Sought - DLA Strategic Material Sampling and Testing - 541380.pdf

DEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE - COLUMBUS DIVISION 3

3990 EAST BROAD STREET

COLUMBUS, OHIO 43218-3990

SOURCES SOUGHT

for

Material Sampling and Testing

1.0 DESCRIPTION

1.1 The Defense Logistics Agency (DLA) Contracting Services Office – Columbus Division, is seeking information, on behalf of DLA Strategic Materials, to establish contractor support under three separate requirements fulfilling chemical and physical property verification testing, analytical laboratory services, and other specialty materials analyses for: Rare Earth Elements (“REE”); nuclear power generation materials, titanium (Ti) and nickel (Ni) based superalloys;

bulk commodity sampling services.

1.2 THIS IS A REQUEST FOR SOURCES SOUGHT (SS) ONLY. This SS is issued solely for information and planning purposes, and it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This SS does not commit the Government to contract for any supply or service whatsoever. Further, DLA Strategic Materials is not at this time seeking quotes and will not accept unsolicited quotes. Responders are advised that DLA Strategic Materials will not pay for any information or administrative costs incurred in response to this SS, and all costs associated with response to this SS will be the sole responsibility of the interested party. Not responding to this SS does not preclude participation in any future RFQ, if any is issued. If a solicitation is released, the contract opportunity will be posted on SAM.gov website.

The potential offeror is responsible for monitoring this site for additional information pertaining to this requirement.

1.3 NAICS: 541380 – Testing, Laboratories and Services

1.4 PSC: H999 – Other Quality Control, Test and Inspection - Misc

2.0 BACKGROUND

2.1 The Government acquires materials for the National Defense Stockpile (“Stockpile”), per the National Defense Stockpile Act. The Government stores these materials in bulk for long periods, sometimes several decades.

Depending on the form of the material – powder, lump, ingots, fibers, sheets, rolls, etc. – the Government may store the material in bulk in piles, drums, supersacks, crates, stacked on pallets, etc. The Government’s storage locations are depots located in Scotia, New York; Hammond, Indiana; Hawthorne, Nevada; and Point Pleasant, West Virginia. There may be situations where the Government stores material at a commercial location within the Continental United States (“CONUS”). Some materials may require special storage situations. Examples of special storage situations are climate-controlled areas, sealed containment under artificial atmosphere, compartmentalized areas in consideration of safety based on the material properties and potentially hazardous impurities.

2.2 Proposed Requirement: Reference Para. 1.2 Objective, in ATTACHMENTS A/B/C –

PERFORMANCE WORK STATEMENT (PWS).

2.3 Period of Performance: The Period of Performance is projected for one (1) base period of 12 months performance followed by two (2) one year option periods.

2.4 Security Requirements: Reference attached PWSs for any/all specific security requirements.

2.5 The scope of this requirement is to seek qualified contractors who are currently certified under NAICS code 541380, to provide Testing and Laboratory Services in order to fulfill requirements outlined in Attachments A/B/C – PERFORMANCE WORK STATEMENT

(PWS).

3.0 GOVERNMENT REQUESTED INFORMATION

a. Performance Requirements Can your company meet all requirements specified in one or more of the three separate sampling and testing requirements outlined in each PWS? If your company can satisfy requirements for more than one of the PWSs (in its entirety), please specify in your response.

b. Can your company provide an example of a Certificate of Analysis (COA) as outlined in the PWS, Para. 2.8 Certificates of Analysis (COA)? The example COA can be from a previous contract with the Government or Industry. The example is not required to meet the requirements listed in the attached PWSs.

c. Do you have the capability to manage all aspects for the required services referenced in the attached Performance Work Statements (PWSs)? Please identify if your company is only capable of fulfilling partial requirements outlined in the PWSs, and reasons unable to fulfill additional requirements as this will help inform the Government of potential revisions to PWSs where industry compliance differs from the current requirement expectations and PWS stipulations.

d. Is your company registered in the System for Award Management (SAM)?

(https://www.sam.gov/)

e. Does your company have a cage code? If so, what is it?

f. Is your company registered under one or more NAICS code/s than listed in this Sources Sought? If so, please provide other registered NAICS codes.

4.1 Respond to the above questions by email, with an attached capabilities statement in Word Document, no later than Friday, June 21, 2024, 9:00 AM EST. Responses shall be submitted to the Contract Specialist Victoria McPherson at victoria.mcpherson@dla.mil. Responses to the https://www.sam.gov/ mailto:victoria.mcpherson@dla.mil questions must NOT contain proprietary or classified information. Be advised that all submissions become Government property and will not be returned.

4.2 In your response, please provide: Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and email of designated point of contact.

4.3 Recommended contract strategy if other than what is planned in each PWS (Reference Para. 1.5).

4.4 Please identify your registered business type (large business, small business, small, disadvantaged business, 8(a)-certified small, disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) 541380 – Testing, Laboratories and Services. “Small business concern” means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121. A small business concern for the purposes of this procurement is generally defined as a business, including its affiliates, averaging no more than three million dollars in annual receipts. Annual receipts of a concern that has been in business for 3 or more complete fiscal years means the annual average gross revenue of the concern taken for the last 3 fiscal years. Annual receipts of a concern that has been in business for less than 3 complete fiscal years means its total receipts for the period it has been in business, divided by the number of weeks including fractions of a week that it has been in business and multiplied by 52. Responders are cautioned, however, that this is a general description only. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. The FAR is available at: https://www.acquisition.gov/

5.0 INDUSTRY DISCUSSIONS

5.1 DLA Strategic Materials representatives may or may not choose to meet with respondents to this Sources Sought Request for Information. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks.

6.0 SUMMARY

6.1 THIS IS A SOURCES SOUGHT ONLY to identify vendors who can provide information for potential future acquisition. The information provided in the SS is subject to change and is not binding on the Government. DLA Strategic Materials has not made a commitment to procure any of the items discussed, and release of this SS should NOT be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Attachments: Performance Work Statements – Attachments A, B, and C https://www.acquisition.gov/