Sources Sought Description ENT Exam Chairs 1.pdf

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT

This is NOT a solicitation announcement. This is a Sources Sought RFI ONLY. The purpose of this Sources Sought RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 337214 size standard of 1,100 employees. Responses to this Sources Sought RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought RFI, a solicitation announcement may be published. Responses to this Sources Sought RFI synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 22 Long Beach Network Contracting Office, is seeking sources who can provide the following items; Four (4) S-11 PLUS Mobile Fully Motorized Chairs - Color: Licorice, Model # JM-04-1545-PM, brand name or equal, four (4) Articulating Headrests for JM-391-JR - Color: Licorice, brand name or equal, and four (4) Footswitches for JM -4-1545-P, brand name or equal, and one Misc Charge for white glove delivery/assembly for the Southern Arizona VA Health Care System in Tucson , AZ.

The backrest, armrests, and the footrest are synchronized to give more comfortable support to the patient as the chair is manually reclined. In the event of a faint patient, this action may be performed more quickly than a motorized chair.

The S-II chair is available in either a manual pump base or a motorized lift base, both allowing 360-degree rotation with lock.

The S-II chair reclines into a perfectly flat table. The adjustable headrest is completely removable, and the armrests can be lifted out of the way in the seated position. The motorized base lifts from 20” to 28”. Must be able to provide in color “licorice” to match existing chairs.

Chair must have the following characteristics:

• Must contain motorized/manual recline of backrest and footrest together.

• Must allow the chair to lay out into a table

• Must have synchronized armrests which lay flat as backrest is reclined

• Armrests must be able to rotate so patient can safely enter and exit the chair.

• Chair must have integrated rotation locks

• Must meet the following specifications o Motorized Hydraulic Base

Lifting Capacity: 350 lbs Base Diameter: 23 inches Lifting Stroke: 20-28.5 inches from the floor o Manual Hydraulic Base Lifting Capacity: 350 lbs Base Diameter: 26.75 inches Lifting Stroke: 20-28.5 inches from the floor o Weight of finished chair:

S-11 Motorized: 175 lbs S-11 Manual: 147 Lbs

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.

(2) Is your company considered small under the NAICS code identified in this RFI?

(3) Are you the manufacturer, authorized distributor, and/or can provide equivalent solution to the items being referenced above? What is the manufacturing country of origin of these items?

(4) If you’re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled;

modified?

(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.

(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?

(7) Please provide general pricing for your products/solutions for market research purposes.

(8) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes?

*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all “equal to items" meet all required salient characteristics.

Responses to this notice shall be submitted via email to Anna.Cevallos@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, August 29, 2025, by 9:00 AM, Pacific Standard Time (PDT).

All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Ensure to reference RFI number 36C26225Q1387 within subject line of the email.