Sources Sought_Dental Equipment PM Services.pdf

SOURCES SOUGHT NOTICE

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health

Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise

Representation Form (attached).

Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian

Economic Enterprise (IEE) set forth in 48 CFR 1480.201. This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”.

Instructions for submission are outlined further below.

DEFINITIONS

INDIAN ECONOMIC ENTERPRISE (IEE):

Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or

Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;

• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and

• The management and daily business operations must be controlled by one or more individuals who are Indians.

DESCRIPTION OF REQUIREMENT

NAICS:

811210 – Electronic and Precision Equipment Repair and Maintenance

Size Standard: $47.0

Duration:

One (1) Base Year with Four (4) Option Year Periods.

Work Schedule:

Services shall be performed during normal business hours, Monday through Friday, 8:00 a.m. to

4:30 p.m. Mountain Time, excluding Federal Holidays. Preventive maintenance services shall be performed quarterly in accordance with OEM recommendations. The initial preventive maintenance visit shall occur within 30 days of contract award. Emergency service calls shall require a response within 48 hours of notification unless otherwise coordinated with the

Government. The place of performance is the Northern Cheyenne Service Unit, 420 North

Cheyenne Ave, Lame Deer, MT 59043.

Unique Requirements:

• Contractor shall provide preventive maintenance, inspection, testing, and minor repair services for Government-owned dental equipment.

• Contractor shall perform services in accordance with Original Equipment Manufacturer (OEM) specifications and recommendations.

• Contractor shall be authorized or certified to service dental equipment manufactured by A-dec, Dentsply, Cavitron, and other applicable OEM equipment included in the inventory.

• Contractor shall provide qualified technicians trained to service dental equipment.

• Contractor shall furnish OEM or OEM-equivalent replacement parts when required.

• Contractor shall provide written service reports documenting maintenance performed, equipment condition, deficiencies identified, parts replaced, and recommended corrective actions within ten (10) business days following each service visit.

• Contractor shall provide emergency repair services with a response time of no more than 48 hours after notification.

• Contractor shall coordinate all work with the Government Technical Point of Contact (TPOC) to minimize disruption to patient care operations.

• No remote connectivity will be permitted for performance of services.

• Covered equipment includes, but is not limited to, dental chairs, delivery units, overhead lights, ultrasonic scalers, sterilizers, x-ray equipment, cone beam CT/panoramic imaging equipment, vacuum systems, compressors, and suction systems.

INSTRUCTIONS TO INDUSTRY

ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your response must include but is not limited to the following:

• Contractor shall have a minimum of five (5) years of experience providing preventive maintenance and repair services for dental equipment.

• Provide documentation demonstrating authorization, certification, training, or other qualifications to service OEM dental equipment, including but not limited to A-dec, Dentsply, and Cavitron systems.

• Provide a capability statement describing the firm's ability to perform preventive maintenance, inspections, testing, minor repairs, and emergency repair services for dental equipment in accordance with OEM specifications.

• List current or previous contracts performed within the last five (5) years involving preventive maintenance and repair services for dental, medical, or healthcare equipment.

Include customer name, period of performance, and a brief description of services provided.

• Demonstrate ability to provide qualified technicians and OEM or OEM-equivalent replacement parts.

• Demonstrate ability to provide on-site service support at the Northern Cheyenne Service

Unit, including emergency response within 48 hours of notification.

• Demonstrate how your company will receive at least 51% of the earnings from the awarded contract.

• If identifying a partnership with a subcontractor that is a similarly situated entity, demonstrate how together with the subcontractor you will receive a combined 51% of the earnings from the contract.

• If identifying a partnership with a subcontractor that is NOT a similarly situated entity, demonstrate how you will receive 51% of the earnings from the contract.

• Demonstrate how the prime IEE, or together with the subcontractor, will conduct management and daily operations to be controlled by one or more individuals who are

Indians.

Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.

SUBMISSION

Interested parties capable of performing the required services may submit a response via email to: Clarette.Yellowrobe@ihs.gov no later than June 26, 2026 @ 4:00 p.m. (MST).

Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.

Sources Sought ID: 75H70926BAO_058SS. Responses received to this notice will assist in determining the acquisition strategy of the requirement.

mailto:Clarette.Yellowrobe@ihs.gov