Sources Sought Contract Acquisition Support 29NOV2024.pdf

SOURCES SOUGHT SYNOPSIS

The Army Contracting Command- Rock Island, on behalf of the Office of the Program Manager- Saudi Arabian National Guard (OPM-SANG), is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a OPM-SANG-wide requirement for Management, Program, Acquisition and Integration Support. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541611.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If a requirement should materialize, no basis for claims shall arise as a result of a response to this Sources Sought Notice or the Government’s use of such information.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization;

and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. Contractors are requested to provide answers to the following within their Capability Statement:

1. What is your recent experience providing the same or similar support as outlined in the above contractual objectives to Department of Defense (DoD) organizations? Recent experience is defined as within the last five years.

Provide a minimum of three examples to include complexity of requirement(s) supported, length of performance, and applicable DoD contract numbers.

2. What is your recent experience working in or supporting Foreign Military Sales (FMS) requirements? Provide number of FMS requirements supported within the last five years, complexity of requirement(s) supported, and applicable contract numbers.

3. Experience with the capabilities including force expansion, sustainment, medical services, ground and air fielding, and construction is required. Do you have the specific experience?

4. How long of a transition period would you require to meet the above contract objectives?

5. How long of a transition period would you require to meet the above Aviation experience requirements outlined in question number three?

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements and 3) implement a successful project management plan that includes:

compliance with tight program schedules; cost containment; meeting and tracking performance and hiring and retention of key personnel and risk mitigation.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform Appendix 1 services are invited to submit a response to this Sources Sought Notice by 2 Jan 2025. All responses under this Sources Sought Notice must be emailed to Olivia Carroll at olivia.k.carroll2.civ@army.mil.

If you have any questions concerning this opportunity, please contact: Olivia Carroll at olivia.k.carroll2.civ@army.mil.

APPENDIX 1: Purpose and Objectives

OPM-SANG assists the Saudi Arabian National Guard (SANG) with their capability development to unilaterally initiate, sustain and operate modern military organizations and systems in conjunction with other Kingdom defense forces. These capabilities include force expansion, sustainment, medical services, ground and air fielding, schools and training as well as a robust construction program that is jointly managed by OPM- SANG and SANG personnel.

2.0 Scope of Work The contractor shall provide support to OPM-SANG by augmenting organic acquisition capabilities with pre-solicitation support services, services during the solicitation process, and services during the contract administration process. This is not a personal services contract. The contractor will not perform inherently governmental functions as described in FAR 7.503 and FAR 2.101. This contract augments USG employees by observing, reviewing, reporting, and making recommendations to a Government entity. The contractor will assist OPM-SANG to do the following:

2.1 Acquisition Planning and Support

2.1.1 Requirements Definition Support/Performance Work Statement and Statement of Work Creation

2.1.1.1 Meet with OPM-SANG and stakeholders to understand requirements (i.e.

scope of the project/contract).

2.1.1.2 Develop detailed specifications and performance criteria to include the timelines and deadlines for achieving the objectives, a detailed list of all deliverables that defines the criteria for accepting each deliverable, and required reports, i.e. CDRL.

2.1.2 Acquisition Strategy/Acquisition Plan

2.1.2.1 Develop a comprehensive acquisition strategy that outlines the approach, methodologies, and timelines for procuring the required services or supplies.

2.1.2.2 Prepare a detailed acquisition plan that documents the acquisition strategy, timelines, milestones, and resource requirements.

2.1.3 Market Research

2.1.3.1 Conduct market research to identify potential vendors capable of providing the required services/supplies.

2.1.3.2 Assess the market conditions, including pricing trends and availability.

2.1.3.3 Prepare a market research report summarizing the findings.

2.1.4 Drafting the Sources Sought Notice

2.1.4.1 Draft the Sources Sought Notice, including:

• Clear definition of the services/supplies required.

• Brief description of the project.

• Specification of any mandatory requirements or qualifications.

• Contact information for interested vendors.

2.1.4.2 Review and finalize the notice.

2.1.4.3 Evaluate each response for completeness and adherence to requirements.

2.1.4.4 Assess the qualifications, experience, and past performance of each vendor.

2.1.4.5 Prepare an evaluation report summarizing the findings.

2.1.4.6 Prioritize the most qualified vendors for further consideration.

2.1.5 Preparing the Solicitation Document

2.1.5.1 Review, provide recommendations, and assist in finalizing the solicitation document with Army Contracting Command.

2.1.5.2 Ensure the document is compliant with all applicable laws, regulations, and policies.

2.1.6 Developing Evaluation Criteria

2.1.6.1 Develop evaluation criteria based on the project requirements, to include surveillance methods such as inspections, audits, and testing to ensure that contractors adhere to the quality standards and technical specifications outlined in the contract.

2.1.6.2 Define the weighting and scoring system for each criterion.

2.1.6.3 Prepare an evaluation plan outlining the process and timeline for proposal evaluation.

2.1.7 Coordinating Pre-Solicitation Activities

2.1.7.1 Coordinate with the OPM-SANG and stakeholders to ensure all tasks are completed.

2.1.7.2 Scheduling and facilitate meetings as needed.

2.1.7.3 Maintain clear and accurate records of all activities and communications.

2.1.7.4 Prepare status reports and updates for OPM-SANG.

2.1.8 Independent Government Cost Estimate Development

2.1.8.1 Collect and verify relevant data from historical records, market research, and industry benchmarks.

2.1.8.2 Identify and develop cost elements for all project aspects, including but not limited to labor, materials, and life-cycle costs, etc.

2.2 Solicitation Support Services

2.2.1 Technical Evaluation Support

2.2.1.1 Review and analyze the technical aspects of each proposal.

2.2.1.2 Assess the technical feasibility and innovation of proposed solutions.

2.2.1.3 Provide technical evaluation reports and recommendations.

2.2.1.4 Participate in evaluation meetings to discuss technical findings.

2.2.2 Negotiation Strategy Support

2.2.2.1 Analyze the proposals to identify key negotiation points.

2.2.2.2 Develop a negotiation strategy that aligns with project goals and requirements.

2.2.2.3 Prepare negotiation plans and scripts.

2.2.2.4 Provide training and guidance to the negotiation team.

2.2.3 Negotiation Support

2.2.3.1 Schedule and facilitate negotiation meetings.

2.2.3.2 Participate in negotiations to provide technical and strategic support.

2.2.3.3 Document all negotiations, including any changes to the proposals.

2.2.3.4 Ensure that negotiations are conducted fairly and transparently.

2.2.4 Offer Evaluation

2.2.4.1 Review and analyze the cost proposals and technical evaluations.

2.2.4.2 Assess the overall value and competitiveness of each offer.

2.2.4.3 Prepare an offer evaluation report summarizing the findings.

2.2.4.4 Provide recommendations based on the evaluation results.

2.2.5 Preparing the Award Recommendation

2.2.5.1 Review the evaluation reports and negotiation outcomes.

2.2.5.2 Prepare a recommendation for award, including justifications.

2.2.5.3 Present the recommendation to the decision-making authority.

2.2.5.4 Document the decision-making process and rationale.

2.2.6 Risk Management Support

2.2.6.1 Conduct risk assessments.

2.2.6.2 Develop risk management plans.

2.2.6.3 Identify potential risks throughout the solicitation process.

2.2.7 Compliance Support

2.2.7.1 Review the solicitation process for compliance.

2.2.7.2 Provide guidance on regulatory requirements.

2.2.7.3 Ensure that all documentation meets compliance standards.

2.2.8 Communication and Stakeholder Management Support

2.2.8.1 Develop a communication plan.

2.2.8.2 Regularly update OPM-SANG on the progress of the solicitation process.

2.2.8.3 Address OPM-SANG concerns and feedback.

2.2.9 Documentation and Record-Keeping Support

2.2.9.1 Establish a document management system.

2.2.9.2 Ensure all documents are properly filed and accessible.

2.2.9.3 Maintain a record of all communications, decisions, and actions.

2.2.10 Quality Assurance Support

2.2.10.1 Develop quality assurance plans.

2.2.10.2 Conduct regular quality checks and audits.

2.2.10.3 Ensure that all deliverables meet quality standards.

2.2.11 Training and Capacity Building Support

2.2.11.1 Provide training on solicitation best practices.

2.2.11.2 Offer workshops and seminars on relevant topics.

2.2.11.3 Develop training materials and resources.

2.2.12 Data Analysis and Reporting Support

2.2.12.1 Collect and analyze data related to the solicitation process.

2.2.12.2 Prepare reports summarizing findings and recommendations.

2.2.12.3 Present data and reports to stakeholders.

2.2.13 Change Management Support

2.2.13.1 Develop change management plans.

2.2.13.2 Assess the impact of changes on the solicitation process.

2.2.13.3 Implement and document changes as needed.

2.3 Contract Administration Support Services

2.3.1 Monitoring and Compliance

2.3.1.1 Regularly monitor OPM-SANG programs and progress.

2.3.1.2 Conduct compliance audits and inspections on OPM-SANG programs.

2.3.1.3 Ensure adherence for OPM-SANG programs milestones and deliverables.

2.3.1.4 Assess new and ongoing contract performance and document any non-compliance issues. Provide recommendations for corrective actions as needed (CPARS/CARS).

2.3.2 Change Management

2.3.2.1 Review and evaluate change requests.

2.3.2.2 Assess the impact of proposed changes on the OPM-SANG programs.

2.3.2.3 Negotiate and document changes for the OPM-SANG programs.

2.3.2.4 Recommend the changes required to OPM-SANG.

2.3.3 Payment Administration

2.3.3.1 Review and verify invoices and payment requests.

2.3.3.2 Ensure payments are made in a timely and accurate manner.

2.3.3.3 Maintain records of all payments and financial transactions.

2.3.3.4 Resolve any payment disputes or discrepancies.

2.3.4 Performance Management

2.3.4.1 Establish performance metrics and key performance indicators (KPIs).

2.3.4.2 Regularly assess OPM-SANG programs performance against established metrics.

2.3.4.3 Provide feedback and performance reports to OPM-SANG.

2.3.4.4 Conduct periodic performance reviews and evaluations.

2.3.5 Issue and Dispute Resolution

2.3.5.1 Identify and document issues and disputes.

2.3.5.2 Facilitate negotiations and mediation to resolve issues.

2.3.5.3 Provide recommendations for dispute resolutions.

2.3.5.4 Document the resolution of issues and disputes.

2.3.6 Reporting and Documentation

2.3.6.1 Prepare and submit regular progress reports for OPM-SANG programs.

2.3.6.2 Maintain an administration file with all relevant documents for all OPM- SANG programs provided.

2.3.6.3 Ensure all records are up-to-date and accessible.

2.3.6.4 Provide reports and documentation as requested by OPM-SANG.

2.3.7 Logistics Management

2.3.7.1 Plan, organize, direct, and analyze logistical functions and information for accuracy and address areas of concerns or deficiencies.

2.3.7.2 Provide recommendations to the USG Logistics Management Specialist on the OPM-SANG programs, to include courses of actions in facilitating time sustainment decisions.

2.3.8 Quality Assurance

2.3.8.1 Conduct quality control inspections to ensure compliance with OPM-

SANG program contracts.

2.3.8.2 Develop and implement quality assurance processes to improve product/service quality.

2.3.8.3 Analyze and resolve quality issues to prevent recurrence and improve overall quality performance.

2.3.9 Contracting Officer Representative (COR) and Assistant COR (ACOR)

2.3.9.1 Assists in ensuring performance of all necessary actions for effective contracting, compliance with the terms of the contract, and safeguarding the interests of the USG in its contractual relationships.

2.3.9.2 Assists in conducting contract surveillance to allow the USG to verify the contractor fulfilled contract deliverable requirements and documenting performance for the contract record.

2.3.9.3 Provides technical knowledge and assistance in areas of audit, law, engineering, information security, transportation, and other fields, as appropriate, and to accomplish contract administration.

2.3.10 Contracting Officer’s Representative On-the-Job Training

2.3.10.1 Initial Training to include an introduction to the role of a COR with responsibilities, authorities, and limitations.

2.3.10.2 Provide hands-on experience and have the individuals participate and contribute in contract management activities, such as monitoring contractor performance, conducting inspections, and reviewing deliverables, assist in technical reviews and evaluations, to include quality assurance and acceptance testing for the OPM-SANG Programs.

2.3.11 Contract Closeout

2.3.11.1 Verify that all OPM-SANG Programs deliverables have been met.

2.3.11.2 Conduct a final performance evaluation.

2.3.11.3 Ensure all final payments are made and financial reconciliations are completed.

2.3.11.4 Document the contract closeout process.

2.4 Direct Support to OPM-SANG

The contractor will provide direct support to the customer’s Program Manager and Contract Administration Team to manage an existing $2.5B Aviation and training services contract.

2.4.1 Aviation Quality Assurance Supplement the QA team in Saudi Arabia as extensions of the QA lead performing on-site assessments of OPM-SANG Programs, to include, but not limited to ATSS.

2.4.2 Budget Analysis: support the COR through reviews of all OPM-SANG Programs invoices, identify issues and seek resolution, make recommendation of invoice acceptance to COR, capture/record data and perform analysis to identify trends, and make recommendations for corrective actions.

2.4.3 Aviation Logistics Management Specialist

2.4.3.1 Assists with coordinating and executing aviation logistics operations, including aircraft maintenance, fueling, and ground handling.

2.4.3.2 Assists in managing aviation supply chain, including procurement, inventory management, and distribution of parts and equipment.

2.4.3.3 Assists in ensuring compliance with aviation regulations and industry standards, including Federal Aviation Administration (FAA) and International Air Transport Association (IATA) requirements.

2.4.4 Aviation ACOR

2.4.4.1 Assists in coordinating acquisition planning, procurement, and contract management for aviation programs and projects.

2.4.4.2 Assists in ensuring compliance with federal acquisition regulations and aviation industry standards, including FAR and DFARS requirements

2.4.4.3 Assists in managing program budgets, schedules, and performance metrics to ensure successful program execution and delivery of aviation capabilities.

3 Key Attributes and Skills

3.1 Professional Experience, Qualifications, or Certifications.

The contractor shall provide a team with the following professional experiences:

3.1.1 Contracting Officer/Specialist: Experience in contract negotiation, execution, and administration.

3.1.2 Project Manager (PM): Experience in managing projects, including planning, execution, and monitoring.

3.1.3 Acquisition Analyst: Experience in acquisition planning, market research, and procurement strategies.

3.1.4 Pricing Analyst: Experience in cost estimation, pricing strategies, and financial analysis.

3.1.5 Budget Analyst: Experience in budget planning, financial management, and cost control.

3.1.6 Quality Assurance Specialist (QA): Experience in quality management, auditing, and compliance, to include a comprehensive understanding of various aspects related to aviation, helicopter operations, and maintenance.

3.1.7 Logistics Management Specialist (MOS 151, MOS 92A, Civilian 0346):

Experience in life cycle integrated logistics support, safety, security of items, personnel management of logisticians, and government regulations.

3.1.8 Contracting Officer Representative (COR): Experience in executing specific technical and administrative functions and surveillance responsibilities.

3.1.9 Aviation: Aviation professional with experience in aviation operations, maintenance, and construction, as well as training and development, complemented by a higher education background in Contract Management, with expertise in procurement, acquisition, and logistics.

3.2 Knowledge

3.2.1 Has knowledge of localization effort

3.2.2 Understands Saudi Arabia Vision 2030

3.2.3 Has required security clearance necessary to handle documentation and operate in on a US Government facility