Sources Sought Condensate Vacuum Line Repair.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the American Lake VA Medical Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 238990. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 1,250 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter form manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone number, point of contact and size status (if available).

7) This is a “brand name or equal” requirement. As such, the essential physical characteristics reflect the physical functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:

(a) Meet the essential physical, functional, or performance characteristics of the item and those specified in this sources sought notice; clearly identify the item by brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or clear references to descriptive data or information available that identifies that the “equal” item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination and applicable contract vehicle information.

8) Please identify the country of origin for all items.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or Equal request for Information/Sources Sought Notice.

Delivery Address:

American Lake VA Medical Center 9600 Veterans Drive SW Tacoma, WA 98493

STATEMENT OF WORK

Contract Title

VA Puget Sound Health Care System (VAPSHCS) American Lake Campus:

Steam Condensate vacuum return line replacement Background Steam Condensate vacuum return lines that run under parking lot #6 from manhole #9 to manhole #10A thru manhole #10 and Steam Condensate vacuum return lines from manhole #10 to Building #2 have deteriorated to the point they need to be replaced. Steam condensate vacuum return lines support steam supply used for hot water and heating in building #7 women’s clinic, building #3 prosthetics and rehabilitation, and building #2 Blind rehab and Canteen services.

Scope Steam Condensate vacuum return lines that run under parking lot #6 from manhole #9 to manhole #10A thru manhole #10 and Steam Condensate vacuum return lines from manhole #10 to Building #2 have deteriorated to the point they need to be replaced.

Specific Tasks

· Utility locates for the excavation site.

· Provide fencing for the excavation site and signage.

· Mobilize equipment.

· Saw cut the asphalt and concrete for removal.

· Remove asphalt and concrete dump on site in the designated area.

· Excavate dirt down exposing the top of the steam utilidor, dump on site in designated area.

· Remove concrete steam utilidor lids exposing the steam tunnel piping.

· Provide trench boxes.

· Existing steam condensate vacuum return lines will be abandoned in place.

· Contractor will supply new 2”, 2 ½” and 3” condensate vacuum return lines.

· Assist VA American Lake Pipefitter in replacing 450 feet of 2”, 2 ½” and 3” steam condensate vacuum return lines. VA American Lake Pipefitter will weld the pipe sections together and install hangers for steam condensate vacuum return lines.

· After completion of the replacement of steam condensate vacuum return lines reinstall steam utilidor lids.

· Steam utilidor lids are old and sometimes break when removing or installing, contractors to replace broken utilidor lids.

· 5/8 crushed rock for excavation fill.

· Back fill excavation.

· Compact fill area and prep for asphalt.

· Replace removed asphalt and hot tar seams.

· Replace removed sidewalks and curbing.

· Restripe parking area lines.

· Remove all fencing and equipment.

Performance Monitoring Daily monitoring of progress by the COR, this includes a check-in from the foreman with the COTR with what was done that day and what will happen the next workday. All work must comply with VHA standards Security Requirements The Contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities.

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) No government provided equipment shall be provided for the execution of this contract.

Place of Performance VAMC American Lake 9600 Veterans Drive SW, Tacoma WA 98493 Period of performance 120 days after NTP is issued Invoicing VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in November 27, 2012, Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

1. The FSC uses a third-party contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. For information on Tungsten Network electronic invoicing set-up, vendors should call 1-877-489-6135, or email VA.Registration@Tungsten-Network.com.

Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order.

For questions, please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through http://www.tungsten-network.com/us/en/ If the company elects for a Web Form Account:

Step 1: They do not require a “Registration Key” unless provided to them directly through email.

Step 5: Their Companies Taxpayer ID Number (TIN) is Required for VA-FSC.

Step 6: Remittance Address Details are Required to Transact to VA-FSC. Please use:

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Step 8: The Department of Veterans Affairs Tungsten Number is: AAA544240062 The current account and transaction fees associated with the Tungsten services are paid by the VA-FSC. Free transaction code (s) are not required.

2. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 1-877-353-9791 or email vafsccshd@va.gov.

FSC and VA’s Office of Acquisition, Logistics and Construction (OALC) will assist existing commercial vendors in migrating to the electronic process. Until the transition to electronic format is complete, FSC will continue to process paper invoices for commercial vendors.

The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

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