Sources Sought Coatesville Window Glass Replacement.pdf

The following is a Sources Sought/Request for Information notice ONLY. This posted notice is not a Pre-Solicitation or Solicitation document. The government is not currently soliciting bids, quotes or proposals at this time; however, reserves the right to do so at a later date. The Coatesville VAMC, Coatesville, PA 19320 is seeking potential sources for the following services for window glass replacement.

ALL WORK TO BE COMPLETED AT THE FOLLOWING LOCATION:

Coatesville VAMC 1400 Blackhorse Hill Road Coatesville, PA 19320

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM

FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT

WWW.SAM.GOV.

Responses to this notice shall include:

Company Name Address Point of Contact Phone Number Email Address SAM UEI Number CAGE Code Tax ID Number

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified in Veteran Small Business Certification (VetCert) as follows to be considered: https://veterans.certify.sba.gov/

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the “Department ” shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States.” For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Vendor Information Pages (VIP) database.

http://www.sam.gov/ https://veterans.certify.sba.gov/

Please provide answers to all questions below regarding your firm’s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 238150:

1. Is your business a small business under NAICS 238150? YES ______ NO ______

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______

4. Is you firm a certified HUB Zone firm? YES ______ NO ______

5. Is your firm a Woman Owned business? YES ______ NO ______

6. Is your firm a Large Business? YES ______ NO ______

7. Do you have a GSA/FSS schedule for these items? YES______ NO______

Schedule Number: ___________________

Expiration Date: _____________________

Please provide a capability statement as well as any relevant literature addressing your organizations ability to supply the required items. Also, please include a point of contact name, phone number and email address.

Note: Questions regarding this notice should be addressed to Jennifer Beiswenger via email only. NO

PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:

Jennifer Beiswenger Contract Specialist Jennifer.Beiswenger@va.gov

Responses to this Sources Sought Notice are required by no later than Wednesday, October 1, 2025 at 12:00 pm EST.

mailto:Jennifer.Beiswenger@va.gov

STATEMENT of WORK

1.Contract Title- 138 window glass replacement

2. Background.- The Community Living Center 138 has been identified for windowpanes that are failing in 8 different areas. The seal between the 2 glass panes failed and became foggy and/or has condensation between them.

3. Scope. The project shall require contractor to replace 7 sets of glass in multiple rooms and 3 in the main dining room that have failed(Condensation between panes). Replace with new clear low E insulated glass. These rooms shall be completed one room at a time and coordinated 24hours prior for the access to the following rooms. Prior to the start of the project please allow 2 weeks’ notice and allow time for the rooms to be emptied. Work will be performed M-F between the hours of 7:30am and 4pm

4. Risk Control – This area is living space for our veterans so we would need to follow PCRA/ICRA requirements and have the documented plan turned into our Safety/Infection control team in order to get approval prior to the start of any work.

Also would need a lift plan submitted 2 weeks prior and approved if necessary for any equipment needing to be elevated off the ground on the exterior of the building.

5. Place of Performance.

All work will be performed at the Coatesville VAMC bld 138

6.Other Pertinent Information- Minimum of 2-week notice must be given for coordination and APPROVAL from the Maintenance and Operations Supervisor in order to proceed with window replacements.

7. Period of Performance- Windows must be completed withing 4 weeks of materials arriving to the vendor.