Sources Sought (BPA).pdf

US Army Corps of Engineers St. Louis District

Variable Frequency Drives Blanket Purchase Agreement

Rivers Project Office

Lock & Dam 24 Pike County Clarksville, MO 63336

Lock & Dam 25 Lincoln County Winfield, MO 63389

Melvin Price Lock & Dam Madison County East Alton, IL 62024

Locks 27 Madison County Granite City, IL 62040

SOURCES SOUGHT

W912P920T0017

Sources Sought

USACE St. Louis District – Variable Frequency Drives

This is a Sources Sought Notice solely for information and planning purposes only. This Sources Sought neither constitutes a Request for Quotes (RFQ), Invitation for Bids (IFB), or Request for Proposals (RFP), nor a promise to issue a future RFQ, IFB, or RFP. It does not constitute a solicitation and shall not be construed as a commitment by the Government to contract for any supply or service. The U.S.

Government is not seeking quotes or bids at this time and will not accept unsolicited proposals in response to this sources sought notice. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses may not be returned to the responder.

USACE - St. Louis District (CEMVS) is issuing this sources sought synopsis as a means of conducting market research to identify multiple Businesses with the interest and resources to enter into a Blanket Purchase Agreement (BPA) for Variable Frequency Drives supply and services.

St. Louis District anticipates procuring multiple supplies and services annually on a competitive basis through the BPA Suite for Variable Frequency Drives. Call Orders for projects under the BPA Suite would include but not be limited to the General Statement of Work as specified herein.

BPAs under this BPA Suite will have an anticipated ceiling of $350,000.00. Each project will be competitively procured. When establishing these BPAs, the Government will consider price; socio-economic status; past performance, where past performance exists; and technical capabilities. BPAs will be evaluated annually, and may remain in place for up to five (5) years. Annual review of BPAs will be performed to determine whether the Government is receiving fair and reasonable pricing, which may result in either continuing the BPA or early termination. Early termination may result if the Government no longer has a requirement for the general services provided by the Contractor.

The Contractor must be registered with the System for Award Management (SAM) under NAICS Code 335314. Representations and Certifications must also be on record. SAM registration is free, and done through the website at https://www.sam.gov. The Government will evaluate market information to ascertain potential market capacity to provide general services consistent in scope and scale, with those described in this notice and otherwise anticipated, and secure and apply the resources needed to successfully perform these services. Based on the responses received, multiple BPAs may be made.

Submission

1. Interested parties with the potential capacity to perform all or part of these general services, and is interested in being considered for inclusion in this BPA Suite, please respond and submit a Capability Statement adequate to show your ability to provide the supplies and services described in the Scope of Work (SOW), to include any portion of the SOW, if not all.

2. Provide the following business information:

Business Name: __________________________________________________________________

CAGE Code: ______________________

DUNS Code: ______________________

Business Size (Large/Small/8(A)): ____________________________________________________

Address: _________________________________________________________________________

Point of Contact: (Name/Phone/Email): _________________________________________________

Point of Contact Signature: ___________________________________________________________

Date of Offer: _____________________

3. Submit one (1) copy of your capability and experience response no later than 10:00 a.m., Central Standard Time, on 20 May 2020 to Contract Specialist, Whitney Dee via email at whitney.r.dee@usace.army.mil. Fax will not be accepted. Please direct any questions on this Sources Sought to Whitney Dee via email.

SCOPE OF WORK

TABLE OF CONTENTS

Part I, General Information

1.0 Introduction

1.1 Description of Services

1.2 Background

1.3 Definitions

2.0 Objectives and Scope

2.1 Objectives

2.2 Scope

2.3 Period of Performance

3.0 General Information

3.1 Hours of Operation

3.2 Recognized Holidays

3.3 Quality Control (QC)

3.4 Quality Assurance (QA)

3.5 Correction of Deficiencies

3.6 Environmental Program

3.7 Contractor Representatives

3.8 Supervision

3.9 Contractor Employees Conduct and Competency

3.10 Damages or Loss of Contractor’s Supplies and Property

3.11 Damages to Government Property

3.12 Interruption to Systems

3.13 Progress/Performance Meetings

3.14 Contracting Officer’s Representative (COR)

3.15 Payment

Part II, Security and Safety

1.0 Security Requirements

a. Access and General Protection/Security Policy and Procedures

b. For Contractors who do not require CAC, but require access to a DoD facility or installation

c. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas

d. Pre-Screen Candidates Using E-Verify Program

2.0 Safety

3.0 Accident Reporting

Part III, VFD Services

1.0 General Information

1.1 Basic Services

1.2 Utilities

1.3 Forms

1.4 Operating Manuals

1.5 Applicable Publications

1.6 Contractor Furnished Items

1.7 Contractor Certifications

Part IV, Description of Work

1.0 VFD Information

2.0 In-Depth Inspection

3.0 VFD Repair/Maintenance

4.0 VFD Supply/Replacement

5.0 Replacement Procedures

a. Continuity of Service

b. Miscellaneous Materials/Parts

c. Performance of Startup/Shutdown Test(s)

d. Callback Service

6.0 VFD Service Calls

a. Non-Standard Service Calls – VFD Technician

b. Non-Standard Service Calls – VFD Technician (After Hours)

c. Non-Standard Service Calls – Inspection

d. Rental of Miscellaneous Equipment (Non-Standard Maintenance)

e. Miscellaneous Materials/Parts (Non-Standard Maintenance)

Part V, Performance Standards

1.0 Performance Requirements Summary

Appendices

Appendix A – VFD Inventory Appendix B – Quality Control Plan Checklist Appendix C – Accident Prevention Plan Checklist (Form A-02)

PERFORMANCE WORK STATEMENT (PWS)

RIVERS PROJECT OFFICE VFD BPA SERVICES

PART I - GENERAL INFORMATION

1.0 Introduction: This Performance Work Statement (PWS) is for a supply and services contract to including but not limited to purchase, repair, inspect, diagnose, install, remove, and startup, Variable Frequency Drive (VFD) systems and components at Lock and Dam 24, Clarksville, MO 63336; Lock and Dam 25, Winfield, MO 63389;

Melvin Price Lock and Dam, East Alton, IL 62024; Locks 27, Granite City, IL 62040; and USACE Service Base, St.

Louis, MO.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and services necessary to perform VFD Supply and Services so that the VFD’s are available and working 24 hours a day, 7 days a week and 365 days a year as defined in this Performance Work Statement. Specific maintenance services performed shall be IAW the procedures outlined by the respective VFD manufacturer.

1.2 Location: Lock and Dam 24 is located at 350 N. 1st St., Clarksville, MO 63336. Lock and Dam 25 is located at #10 Sandy Slough, Winfield, MO 63389. Melvin Price Lock and Dam is located at #1 Lock and Dam Way, East Alton, IL 62024. Locks 27 is located at 3219 W. 20th St., Granite City, IL 62040. The Service Base is located at 100 Arsenal St., St. Louis, MO 63118. All locations have multiple units in multiple locations, and vary in size, age, and condition. Note: Contractor shall field-verify all inventory information in Appendix A.

1.3 Definitions:

Acceptable Quality Level (AQL): The AQL is the maximum percent defective that, for purposes of sampling, inspection can be considered satisfactory.

Contractor: The Prime Contractor and all Contractor employees and personnel. The Prime Contractor shall be responsible for ensuring all employees and subcontractors comply with the provisions of this contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor’s Representative: A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters included in this contract.

Critical Element: A critical element is a task, procedure, or operation that has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard.

Customer Complaint: A Government program that is explained to every organization that receives service under this contract which is used to evaluate a Contractor’s performance, and a means of documenting certain kinds of contract service problems.

Defect: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS).

Deliverable: Anything that can be physically delivered but may include non-physical things such as safety meeting minutes.

Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract.

Inspection: The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspecting is the process of measuring, examining, testing, or otherwise comparing the unit or service with the requirements.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Major Defect: A major defect reduces the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions for individuals using, maintaining, or depending on the service delivery require corrective action to achieve substantial compliance with an established standard. A major defect is also classified as a collection of two or more minor defects in the same general area.

Minor Defect: A minor defect is a defect not likely to reduce the usability of the unit of service for its intended purpose, or is a departure from the established standards having little or no bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered satisfactory.

Non-Critical Element: A non-critical element is a task, procedure, or operation that has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major-defect) from the standard unless viewed in the context of repeated unsatisfactory performance, or non-performance.

Performance Requirement: The point that divides acceptable and unacceptable performance. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in a random sample chosen that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the Government will affect the price computation system in accordance with the Performance Requirements Summary.

Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standard: A desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

Performance Work Statement (PWS): The Performance Work Statement is the contract requirements document which describes the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, determines performance factors, including the location of the work, the units of the work, the quantity of work units, and the quality and timeliness of the work units. It serves as the scope of work and is the basis for all costs. It accurately describes the contract service requirements, including the standards to be used to determine whether the requirements have been met.

Physical Security: Actions that prevent the loss or damage of Government property.

Planned Sampling: A sampling method in which work outputs are selected in accordance with subjective criteria established in the surveillance plan.

Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. Those actions taken by the Government Quality Assurance Evaluator (QAE) to evaluate the Contractor’s Quality Control program against the contract specifications' and requirements to assure services meet the requirements of the Performance Work Statement (PWS) and ensure that the Contractor maintains control of service delivery quality.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of being selected.

Sample: A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

Sampling Guide: The part of the surveillance plan that contains all the information needed to perform surveillance of the service output(s) by the random sampling method of surveillance.

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

2.0 Objectives and Scope

2.1 Objectives: Supply VFD’s and/or perform VFD repair and maintenance services at the aforementioned locations in accordance with all terms and conditions of the contract. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

2.2 Scope: The intent of this contract is to include, but is not limited to, supplying required VFD’s, and providing complete VFD systems and components repair, replacement, renovation, design, engineer, construct, installation, and maintenance services of various VFD Systems and components. The Contractor shall furnish all necessary management, supervision, inspection, tools, incidentals, testing, equipment, transportation, and vehicles necessary to assure that all services are performed in accordance with the contract specifications, attachments and all applicable laws, regulations, codes, or directives.

2.3 Period of Performance: The period of performance shall be for 5 ordering periods.

3.0 General Information:

3.1 Hours of Operation: The Contractor shall be responsible for scheduling services between the normal business hours of 7:00 AM and 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed.

Work to be performed outside normal business hours, weekends and holidays shall be considered and compensated as to the applicable line items to which they relate. Work performed outside normal working hours shall be performed only as directed by the Contracting Officer.

3.2 Recognized Federal Holidays:

New Year’s Day - January 1st Martin Luther King's Birthday - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

3.3 Quality Control (QC): The Contractor shall be responsible for maintaining an adequate quality control program to satisfactorily meet the specifications of this contract through the development of a Quality Control Plan (QCP). The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s designated Quality Control (QC) person is the primary point of contact with the Government Quality Assurance Representative (QAR) for the performance of services for this contract and is responsible for communicating all delays, failures and remedies' in a timely manner to avoid a Quality Assurance Evaluation (QAE) inspection failure that could result in deductions made. The program shall include, but not be limited to the following: An inspection system covering all the services stated in the contract specifications (this shall include inspection of work performed on weekends or non-duty hours) and it must specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who will do the inspection. Three (3) copies of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. For a complete list of items to include in the QCP, refer to Appendix C, Quality Control Plan Checklist. Upon completion of services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly. The COR will be notified of any malfunctions created by the directed parts replacement or repair to the overall system.

3.4 Quality Assurance (QA): The Government shall monitor the Contractor’s services using various inspection methods as outlined in the Quality Assurance Surveillance Plan (QASP). The Government reserves the right to alter or change the type of inspection plan at its discretion at any time. If the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency or Contract Deficiency Report will be issued by the COR.

The Contractor shall respond in writing to the COR. If the nature and the schedule for this type of work does not afford an opportunity to re-perform the service, a deduction for work not performed shall be made. The Contractor will be annually rated as outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, (3) effectiveness of management and (4) compliance with safety and security standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the evaluation, and all Contractor comments will be a part of the official record.

3.5 Correction of Deficiencies: The Contractor shall be required to correct deficiencies as directed by the CO. If the deficiency does not affect the performance of the VFD system or component, such as aesthetic damages, etc., the response time is one (1) business day of being notified. If the deficiency affects the performance of the VFD system or component, such as the VFD system or component does not function, the response time is within two (2) hours of being notified. If the deficiency results in an emergency situation (ex.: imminent damage to critical infrastructure, etc.), the response time is two (2) hours of notification.

3.6 Environmental Program: The Contractor shall establish and maintain quality control for environmental protection operations to assure compliance with contract requirements and maintain detailed records of quality control for all operations. One (1) copy of these records shall be provided to the COR along with the reports for Monthly Maintenance/Inspections/Servicing as applicable.

a. The Contractor shall also comply with Federal, State, and local laws, regulations and standards regarding environmental protection. The Contractor shall dispose of, at their expense, all waste material generated in servicing the VFD system or components covered by this contract. Waste materials consist of lubricants, cleaning material, paints, absorbents and any other material brought on site by the Contractor that is not part of the fixed equipment. All waste materials shall be disposed of in accordance with Federal, State and local laws.

The Contractor shall indemnify Owner from and against any and all claims, losses and liabilities arising out of Contractor's breach of this provision. Prior to any material’s arrival on site, the Contractor shall provide to the COR Material Safety Data Sheet(s) for each material and shall keep a binder of all Material Safety Data Sheets on site for easy access.

b. Within 15 calendar days after date of award, the Contractor shall submit in writing an Environmental Protection Plan (EPP) and meet with the Government to develop a mutual understanding relative to compliance with this provision and administration of the EPP. Any changes to the EPP shall be submitted within 15 calendar days of receiving each task order. The EPP shall include, but not be limited to, the following items:

(1) Methods of protection against spills (hazardous and non-hazardous) in the work areas and procedures for clean-up.

(2) Work area plan showing the proposed activities in each portion of the areas and identifying them.

(3) Procedures for disposing of hazardous and non-hazardous materials brought to the site.

c. As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

3.7 Contractor Representatives: The Contractor shall personally supervise the work or provide a Contractor Representative who is responsible for quality control whenever the work specified herein is being performed. The Contractor Representative shall conduct overall management coordination and be the central point of contact and shall deal directly with the COR, for normal day-to-day administration of the contract provisions for performance of all work under this contract. The Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of the entire contract. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of the contract provisions.

3.8 Supervision: Foreman/Superintendent: The Contractor shall appoint in writing to the COR a competent individual as the Contractor’s foreman/superintendent. This individual may also serve as Quality Control Manager and/or Safety Program Manager. The foreman/superintendent shall be present and available whenever work is being performed, and shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The Foreman/Superintendent and/or Quality Control Manager and/or Safety Program manager shall be familiar the contract specifications and is required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

3.9 Contractor Employees Conduct and Competency: Any Contractor employee who persists in not following jobsite requirements shall be removed from the job at the request of the COR. Factors that may contribute to removal of a Contractor employee include not following site safety and security requirements, accessing secured areas without an escort and working while under the influence of alcohol and/or drugs. Due to the presence of the general public for daily tours of the facility, professional behavior is expected at all times.

3.10 Damages or Loss of Contractor’s Supplies and Property: The Contractor is responsible for taking the action necessary to protect their property from loss, damage or theft. The Government assumes no responsibility.

3.11 Damages to Government Property: The Contractor shall use reasonable care to avoid damaging buildings, equipment, infrastructure and other Government property. If the Contractor damages or loses any of this property, the

Contractor shall replace or repair the damage, at no cost to the Government, to the approval of the Contracting Officer. A written report of the incident and extent of such damage shall be submitted to the Contracting Officer within two (2) working days (less weekends and holidays) of the occurrence. If the Contractor fails or refuses to make such repairs or replacements, the Contractor shall be liable for the cost, which will be deducted from a future invoice.

3.12 Interruption to Systems: All work that would necessitate an interruption of the use of the project or to the utility systems or otherwise disrupt facility occupants and/or the visiting public shall be coordinated and approved, in advance, by the COR. Interruptions shall be kept to a minimum.

3.13 Progress/Performance Meetings: The COR and Contractor shall meet to review the Contractor's performance. At these meetings, the Government will apprise the Contractor on performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be held as needed. Additional meetings may be necessary throughout the performance of the contract as deemed to be required by the COR. When applicable, the Contractor shall submit to the COR any written recommendations related to safety and operability of the VFD system or components.

3.14 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.15 Payment: The Contractor shall furnish all invoices to the COR at the Rivers Project Office, 301 Riverlands Way, West Alton, MO 63386. The Contractor shall include all costs associated with contract line items required to perform the required work. The invoice will specify the line item work and quantities utilized. The Contractor shall submit receipts for all approved reimbursable materials used along with the associated invoice.

PART II – SECURITY AND SAFETY

1.0 Security Requirements: Contractor personnel performing work under this contract are responsible for applicable security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract. The following requirements shall be implemented and adhered to throughout the life of the contract:

a. For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army, St. Louis District and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

b. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

d. Pre-screen employees using E-Verify Program.

a. The Contractor must pre-screen employees using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employee must be provided to the COR no later than 3 business days after the initial contract award.

2.0 Safety: The Contractor shall comply with the applicable provisions of the current EM 385-1-1, Safety and Health Requirements Manual, U.S. Army Corps of Engineers (current edition: Nov 2014;

https://intranet.usace.army.mil/mvd/mvs/soh/Documents/EM%20385-1-1/EM_385-1-1%20(as%20of%2011-30- 2014).pdf). If the Contractor fails or refuses to promptly comply with the safety and/or security requirements as specified herein, the Contracting Officer may issue an order stopping all or part of the work for each task order affected by the infraction until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order. The Contractor will be furnished keys and/or access cards to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the COR. No duplicates of the keys are authorized to be obtained in any manner by the Contractor or by any Contractor employee. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor for replacement cost per lost or damaged key and a deduction for setting new combinations for any affected facility at the rate charged by the manufacturer per lock. For security purposes, the Contractor will furnish the COR the names, addresses and telephone numbers of those employees who will be performing work under this contract, prior to the commencement of the contract. Afterwards, all new employees will be approved by the COR prior to their starting work. All Contractor employees shall be 18 years of age or older. The Contractor shall be required to submit a Safety Plan for review by the COR before performing any work. Reference is made to Appendix C, Accident Prevention Plan Checklist (Form A- 02), which details the requirements of the Safety Plan. Three (3) copies of the Safety Plan shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the Safety Plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his safety program.

The Contractor shall conduct a safety meeting, at least quarterly, with Contractor's personnel to discuss potential safety hazards. All employees shall be briefed on safety procedures including such things as electrical safety, first-aid, visitor protection, and reporting accidents or injuries. Additional safety briefings regarding lock safety procedures shall be provided by the COR.

The majority of work will be performed in the presence of the general public; thus the conduct of all employees is critical and will be closely monitored. The contractor or his/her employees while working on this contract shall consume no alcoholic beverages, or illegal drugs. The Contracting Officer may require the Contractor to immediately remove from the worksite any employee of the Contractor who endangers persons or property or who is uncooperative with members of the public, Government contractors, or Government employees. Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal will reduce the Contractor’s obligation to perform all work required under this contract.

3.0 Accident Reporting: The Contractor shall maintain an accurate record and shall report to the COR all accidents within 24 hours of the occurrence. Serious accidents (those resulting in death or injury requiring medical attention) and damage to Government property exceeding $2,000 shall be reported to the COR immediately.

PART III - VFD SERVICES

1.0 General Information

1.1 Basic Services: The Contractor shall furnish all necessary management, personnel, incidental materials, supplies, parts, tools, equipment, and vehicles, except as otherwise provided for herein, required to supply and/or perform VFD System services at the aforementioned locations, in accordance with all terms and conditions of the contract. The VFD systems shall be maintained so they are operational 24 hours a day, 7 days a week and 365 days a year. The services required in this contract are in addition to any routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

1.2 Utilities: The Contractor may use Government utilities where available. The Contractor shall make an effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Utilities shall be used only in the performance of work specified in this contract. Where water and electricity are not provided, the Contractor must obtain them from other sources at no additional expense to the Government.

1.3 Forms: All Department of Defense forms required by the Government to be used under this contract will be provided by the Government to the contractor.

1.4 Operating Manuals: Equipment or facility operating manuals and suppliers’ catalogs presently maintained by the Government will be made available to the Contractor on an as needed basis.

1.5 Applicable Publications: The Contractor shall perform technical work in accordance with applicable publications. They include but are not limited to:

Manufacturer Recommendations Operating Manuals, Repair Manuals and Maintenance Manuals Industrial standards and codes (latest editions): Underwriters Laboratories, Inc.

National Electrical Code National Fire Protection Association Sheet Metal Manufacturers American Welding Society American National Standards Institute American Institute of Steel Construction American Society for Testing and Materials

1.6 Contractor Furnished Items: All Contractor furnished items shall meet all applicable Federal, State and local laws or regulations. When a Task Order requires the use of the equipment or vehicles, the operator must be qualified to operate the equipment. Unless otherwise specified, when the Contractor provides services under a Task Order, the Contractor shall provide all the necessary “tools of the trade” to accomplish the work. This includes the vehicles necessary to transport any materials and supplies, software and/or computer programs necessary for equipment to function properly, and/or Contractor personnel to and from the job site. All Contractor furnished supplies, parts and materials used shall be new and the same brand and model as the existing facilities or of a quality equal to or better than the items to be replaced or in accordance with the Government’s specifications. The items used shall be standard products of manufacturers regularly engaged in the production of such items. All Contractor furnished items are subject to approval by the Contracting Officer Representative prior to being used. The Contractor shall submit manufacturer’s instructions including special provisions required to install equipment components and system packages. If necessary, data composed of catalog cuts, brochures, circulars, specifications and product data, and printed information in sufficient detail and scope to verify compliance. Submittals must be made and approved prior to installation.

1.7 Contractor Certifications: Contractor personnel shall be in possession of any permits, certifications, licenses, etc. as required by state, local, and federal laws to work on and handle VFD systems, supplies, materials, etc.

throughout the duration of the contract, and shall present them to the government at the government’s request.

Part IV – DESCRIPTION OF WORK

General. The Contractor shall be capable of supplying VFD’s, as well as performing holistic VFD services.

Services consist of inspect, diagnose, remove, repair, and/or replace inoperable or non-functioning system components per manufacturer’s recommendations and specifications. The Contractor shall be responsible for delivery, and if directed by the government, installation of upgraded or replaced components and connection to the existing system. The Contractor shall furnish all necessary plant, equipment, materials, supplies, and labor required to perform the scope of work described herein and shall also furnish all supervision necessary to plan, administer, and perform the specified services. All work shall be performed to the satisfaction of the Contracting Officer or authorized representative thereof.

1.0 VFD Information: The existing VFD systems are listed in Appendix A. The locations have multiple units in multiple locations, and vary in size, age, and condition. Contractor shall field-verify all information.

a. Note: The government reserves the right to add or remove systems to the list on Appendix A during the duration of the contract. Should the government decide to add or remove systems to Appendix A, the Contractor will be notified by the government at least 1 business day in advance of services to be performed on these systems.

2.0 In-Depth System Inspection: As specified in Delivery Orders issued against the said contract including line items for In-Depth System Inspection, the Contractor shall perform an in-depth system inspection of VFD System Components. The government shall determine which units are to be included on the in-depth inspection, and issue a task order for the in-depth inspection. Upon completion, the Contractor shall provide a written report for each VFD system within three (3) business days to the COR. Reports shall include a breakdown of required parts, labor, costs in accordance with the line items of the contract and required duration/timeframe required for completing the repair work for budgeting purposes. All repairs and/or servicing shall be completed under Line Items associated with Miscellaneous Materials/Parts as described herein upon issuance of separate task orders. After Government review of items to be considered non-standard as specified herein, a separate task order shall be provided as directed by the Contracting Officer to the Contractor for completing non-standard repairs on the VFD system.

3.0 VFD Repair and Maintenance: The Contractor shall provide complete VFD system and components repair and maintenance services including but not limited to examinations, cleaning, adjusting, repair, parts and components replacement, lubrication, and maintenance services on all parts of the VFD equipment. Equipment shall be maintained and repaired per manufacturer’s specifications. Specified delivery orders shall occur at the contractor’s site (Lines 0013 and/or 0019).

4.0 VFD Supply/Replacement: As specified in Delivery Orders issued against the said contract including line items for Site Specific VFD’s, the Contractor shall supply partial or entire VFD Systems. Entire VFD systems include Line Items 0002 – 0012, and partial VFD systems include Line Item 0019. The government reserves the discretion to determine which VFD components get replaced where applicable. The Contractor shall furnish the required equipment and personnel to perform VFD supply and replacement where applicable. VFD’s shall be exactly as specified by the government, to include the voltage class, output current, enclosure type, input type, frame size, EMC filtering options, dynamic braking, onboard control technology, predictive diagnostics, option cards, equipment safety choice, communication, I/O, packaging, and standard power structure.

5.0 VFD Replacement Procedures: The government reserves the right to install and commission VFD’s and components. Should the government opt for the contractor to perform this work, the Contractor is required to do the following as directed by the government:

5.1 Installation: The system installation shall comply with all local and national codes as well as manufacturer’s published standards.

5.2 Warranty: The contractor shall warrant the entire system and installation for a period of 1-year from the time of final acceptance of the task order. This includes replacement or repair of defective devices, as well as modification of system parameters and seasonal adjustment as needed to insure proper system operation.

5.3 Commissioning and Performance Checks. Commissioning checks shall be performed on the VFD’s indicated in Exhibit A. The Government reserves the right to determine what parameters VFD’s shall be set at. Deficiencies discovered during these checks resulting from repairs, alterations, replacements, or upgrades to the system shall be corrected at no additional cost to the government and rechecked for acceptance by the Contracting Officer’s Representative. Upon acceptance of corrected deficiencies by the government, commissioning checks shall continue in accordance with applicable contract requirements for the remaining system until successfully completed.

5.4 Functional Performance Tests. Functional performance test shall be performed for the items indicated on Appendix A. Functional performance test shall begin only after all Commissioning checks have been successfully completed. Test shall prove all modes of the sequences of operation and shall verify all other relevant contract requirements. Tests shall begin with equipment or components and shall progress through sub-systems to complete systems. Deficiencies discovered during these test resulting from construction of repairs, alterations, replacements, or upgrades to the system shall be corrected at no additional cost to the government and rechecked for acceptance by the Contracting Officer’s Representative. Upon acceptance of corrected deficiencies by the government, functional performance test shall continue in accordance with applicable contract requirements for the remaining system until successfully completed.

5.5 Operation Manual. The Contractor shall furnish 3 complete copies of instructions outlining the step by step procedures required for system set-up, start-up, operation, shutdown, and system sequencing. The instructions shall include the manufacturer’s name, model number, service manual, parts list, a complete set of shop drawings, and brief description of all equipment and their basic operating features.

Operation Manuals shall be submitted prior to training.

5.6 Maintenance Manual: The contractor shall furnish three complete copies of maintenance instructions listing routine maintenance procedures, annual maintenance requirements, possible breakdowns, repairs, and a troubleshooting guide. The instructions shall include equipment layout and simplified wiring and control diagrams for the system as installed. Maintenance Manuals shall be submitted prior to training.

5.7 Training. When requested by the government, the contractor shall conduct a minimum 1 hour training seminar for the customer on system operation, control, programming, troubleshooting, and maintenance. Training will consist of field instruction that covers all of the items contained in the Operation and Maintenance Manuals as well as demonstrations of routine maintenance operations.

When requested by the government, training seminars will be videoed by the contractor and a quantity of 2 DVDs shall be supplied to the customer. Training shall be completed prior to final acceptance.

a. Continuity of Service: The Contractor shall correct any failures resulting from lack of or deficient Servicing/Repairs, which takes any equipment out of service within one (1) business day from the date of the failure. Due to the requirement that VFD systems are to be in an operational state 24 hours a day, 7 days a week and 365 days a year, if the equipment is not back in service by such time, the Contracting Officer shall receive a credit to the payment for the equipment, prorated for the period the equipment was out of service beyond such time.

b. Miscellaneous Materials/Parts: All parts and materials required for VFD Service are the responsibility of the Contractor and no separate payment shall be made.

c. Performance of Startup/Shutdown Test(s): The Contractor shall perform Startup/Shutdown Test(s) of the VFD’s. The startup/shutdown test(s) shall be conducted in strict accordance with the manufacturer’s specifications. Test results shall be recorded on forms supplied by the Contractor and acceptable to the COR.

Upon completion of test(s), copies shall be submitted within five (5) business days to the COR and signed by the VFD technician who performed the test(s) and an authorized representative of the Contractor.

d. Callback Service: For the purpose of this contract, a callback is a request from the COR to the Contractor requesting the Contractor to go to a specific VFD system to correct any problem and/or condition which was not repaired or is malfunctioning from the previous service visit (scheduled maintenance service call). Callbacks would also entail warranty work from a previous service visit. All work shall be performed during normal business hours, 7:00 AM to 5:00 PM, Monday through Friday, except for holidays, unless otherwise specified. The contractor shall remedy deficiencies resulting in call back services within 24 hours of notification. If the deficiency results in an emergency situation (extreme heat/cold situations that could result in damage of equipment or life/death situations), then the response time is two (2) hours. Emergency callback services shall be provided 24 hours a day, 7 days a week and 365 days a year, including holidays. No separate payment of direct payment will be made for the cost of work associated with Callback Services for standard maintenance and correction of contractor deficiencies and such costs in connection therewith shall be considered incidental to the line item in which they relate.

6.0 VFD Service Calls: Performance of the following items is to be paid under Line Items associated with VFD Service Calls at the…