Sources_Sought_BEP Compressed Air Plant.pdf

Title: BEP Compressed Air Plant Maintenance and Emergency Services

Sources Sought Post Date: 05/19/2025

Sources Sought Response Date: 05/30/2025 by 1700 ET

NAICS: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Product Service Code: J043 Maintenance, Repair and Rebuilding of Equipment: Pumps and Compressors

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) code 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

This notice seeks capability statements to assist the Government in identifying capable firms.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

Any firms responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the work.

The contracting officer will use the responses received from this notice to identify capable firms. The Government DOES NOT intend to award a contract based on the responses to this Sources Sought Notice. This Sources Sought Notice is to gain knowledge regarding the capabilities of licensed vendors. At this time, no solicitation exists, however a solicitation may be synopsized on SAM.gov at a later date. If a solicitation is released, it will be synopsized on SAM.gov unless an exception exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject.

2.0 OBJECTIVE

The objective of this Source Sought Notice is to obtain information to identify firms capable of providing compressed air plant maintenance and emergency services for the Bureau of Engraving and Printing’s (BEP) District Currency Facility (DCF). The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall develop, establish, and maintain a comprehensive Compressed Air Maintenance Program designed to meet the needs of the BEP. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform compressed air plant maintenance and emergency services for the Bureau of Engraving and Printing’s Health Unit. The contractor shall perform to the standards in this contract.

3.0 BACKGROUND

This requirement has previously been procured through contract 2031ZA20P00834.

4.0 PLACE OF PERFORMANCE

Bureau of Engraving and Printing

14th & C. Streets S.W Washington, DC 20228

Room 19-2M, Power Plant

Anticipated Security Requirement(s):

No clearance is required to comply with this contract, but a National Agency check must be completed and validated.

Anticipated Period of Performance:

Base Year – December 11, 2025 – December 10, 2026 Option Year I - December 11, 2026 – December 10, 2027 Option Year II - December 11, 2027 – December 10, 2028 Option Year III - December 11, 2028 – December 10, 2029 Option Year IV - December 11, 2029 – December 10, 2030

5.0 TECHNICAL AREAS FOR SUPPORT SERVICES

Interested firms submitting a response to this Source Sought Notice are requested to provide information addressing their experience, skills and capabilities necessary to perform the following Technical Areas in their capabilities statement. Interested parties are NOT to submit marketing materials; but rather, speak directly and specifically to their experience with the areas outlined below.

Basic Services. The contractor shall provide services for the following:

The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies and management and supervision and all other items and services necessary to provide a full maintenance service contract. Full maintenance includes services, both major and minor, parts, machine / component replacement, complete equipment replacement, and 24x7x365 emergency services to maintain the BEP’s five (5) air compressors, (2) air dryers, and all components listed in Table #1.

This is to include air filters, oil filters, pre-filters, oil separator elements, gaskets, belts, instrument air regulators, equipment components, ancillary equipment, coolant and coolant changes, oil and oil changes, lubricants, oil sample kits and vibration analysis at recommended intervals changes. At a minimum, the Contractor shall schedule monthly inspections on all the aforementioned equipment and quarterly preventive maintenance visits.

All services shall be in accordance with original equipment manufacturer (OEM) requirements and scheduled with the Contracting Officer Representative (COR) or their designee. Corrective maintenance solution proposals shall be provided to the COR when problems are discovered by the Contractor while performing normal scheduled maintenance and inspections. Corrective maintenance shall be performed after being approved by the COR on an as needed basis. Contractor shall also include phone support to troubleshoot and resolve issues as needed.

5.1 General Requirements:

5.1.1 The scope of this effort shall include a program of preventive maintenance, corrective maintenance and repairs, and emergency services to the Equipment listed in Table #1. All service, inspection, and testing requirements shall be completed per original equipment manufacturer (OEM) specifications using OEM parts unless otherwise specified/authorized by the COR.

5.1.2 Preventive Maintenance Services - Provide all preventive maintenance services per manufacturer maintenance manuals to ensure reliable, safe, and continuous operation of all system components. Ensure compliance with applicable code requirements and guidelines issued by the manufacturer.

5.1.3 Corrective Maintenance Services - Provide all system repairs and adjustments needed to keep these systems fully operational, as well as ensuring reliability and efficiency. These services shall include repairs for all related electrical and mechanical systems.

5.1.4 Emergency Services - Provide service 24 hours a day/7 days a week/365 days per year for all situations deemed emergency by the Contracting Officer Representative (COR) or their designee. The contractor shall provide scheduled response times for all service requests for both critical and non-critical system interruptions.

5.1.5 Phase Out Services - Perform all Phase Out inspections prior to the conclusion of the contract, correct all deficiencies found during this inspection regardless, whether repairs are completed after contract end date; and cooperate in the smooth transition to a successor contractor, if required or necessary.

5.2 Equipment: Compressed air plant equipment is listed in Table #1 below. Contractor may be required to provide and replace any of the parts/equipment listed in Table #1 deemed defective and or critical by the BEP. Corrective maintenance shall be performed on an as needed basis, and when problems are discovered by the Contractor when performing normal scheduled maintenance and inspections.

Table #1

Equipment Details: Below are additional details regarding the BEP’s equipment.

Unit # Type of Units Manufacturer Model Number Serial Number

Nirvana #1

Ingersoll Rand IRN 200H-OF TN0552U09082

Nirvana #2

Ingersoll Rand IRN 200H-OF TN0553U09085

Sierra #3

Ingersoll Rand H300W TS7665U18355

Sierra #4

Ingersoll Rand H300W TS7664U18355

Sierra #5

Ingersoll Rand H100W TS834U18239

VFD #3

Ingersoll Rand 134H2677 003402H478

VFD #4

Ingersoll Rand 134H2677 003602H478

Discharge Filters 1

Ingersoll Rand F4070NG 343174-1

Discharge Filters 2

Ingersoll Rand F4070NG 343174-2

1 Dryer Filter 1 23553357 WCH1034322

Ingersoll Rand

2 Dryer Filter 2

Ingersoll Rand 23553357

WCH1034321

1 Dryer 1

Ingersoll Rand NVC2400W

WCH1009425

2 Dryer 2

Ingersoll Rand NVC2400W40NZ02

WCH1030389

1 Control Valve

Ingersoll Rand IR-BP-BV 4.0

System Automation

Controller

Ingersoll Rand X12I

6.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities. The information provided should address your capability to fulfill the technical areas above and demonstrate how the firm’s recent experience (5-7 years) is relevant including the dollar value, period of performance, size and scope of the firm’s prior contracts.

Firm’s capabilities statement should address as many of the task elements/technical areas identified above to demonstrate how the firm’s experience relates to the specific areas in order to be considered capable of satisfying the Government’s requirement.

***To help the government in its assessment of technical capabilities please be as specific as possible in your response. It is highly recommended that firms include as much of the following information as possible when discussing past experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any.

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

Responses to this Notice will not be returned.

7.0 CAPABILITY STATEMENTS

There is a maximum page limitation of five (5) typed pages using 12-font Calibri or Times New Roman within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include requested information in the following order:

A. General Information:

1. Company name, address, point of contact name, telephone, and email address.

2. SAM.gov Unique Entity ID and/or Commercial and Government Entity (CAGE) Code

(Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.)

3. Business size and socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.) for NAICS 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

4. Subcontracting Information: Indicate if your firm will submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this requirement as a prime contractor, teaming agreement, subcontractor, or joint venture. This information will assist BEP in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

5. Identify which, if any, critical task areas you plan to utilize small business teaming partners and/or subcontractors.

6. Identify if your company has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a Government-Wide Acquisition Contract (GWAC) or Multiple Award Schedule (MAS) can be used. Example: GSA Federal Supply Schedule (FSS) Number.

B. Technical/Management Capability:

1. Provide information to support the firm’s ability to perform as many of the technical areas identified above. Identify each task area and provide information to support the firm’s experience, capability to staff, and overall ability to perform the technical area.

2. Evidence of experience must include contracts/task orders from the past 5-7 years similar in scope.

3. Examples must include contract numbers, project titles, dollar amounts, periods of performance, and Government points of contact (telephone numbers or email addresses).

4. Documented information to support the firm’s ability to provide the personnel required for this effort in a timely fashion who are United States citizens and have the ability to work within 100 miles of the National Capital Region (NCR).

5. For any task areas where your firm does NOT have experience and/or past performance on a commercial or government contract to demonstrate those capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

C. Supplemental Information:

1. Recommended NAICS code and/or PSC code for this effort with justification. Responses may be used to refine or determine which industry to classify the requirement under.

2. Please indicate how much time your firm would need to prepare a response to a

Request for Quote/Proposal.

3. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days. And, why?

4. Are there any task areas you see as moderate to high risks in providing the support services requested?

5. Recommended Contract type for this effort.

*** The Supplemental Information will not count toward the page limit. ***

8.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to jerkendra.holloway@bep.gov Responses to this Sources Sought notice are due no later than 05/30/2025 by 1700 ET.

Capability statements received after this date and time will not be considered.

The subject of the email must be titled “Sources Sought: [Compressed Air Plant Maintenance Services] <Name of Your Firm: Business Size>”

Deadline for questions submitted concerning this Sources Sought Notice is COB 05/30/2025

1700 ET.

mailto:jerkendra.holloway@bep.gov