Sources Sought Beckley VAMC Bulk Oxygen.pdf

Beckley VAMC

Delivery of Liquid Bulk Oxygen

Sources Sought Notice

This notice is for planning purposes only and shall not be considered an invitation for bid, request for quotation, request for proposal, or as an obligation of the government to acquire any products or services. Responses to this notice will be used for informational purposes only and only for Network Contracting Office 5. No entitlement to payment of direct or indirect costs from the government will arise as a result from a response to this announcement. No contract will be awarded from this notice.

The information requested in this notice will be used to determine available sources for Beckley VAMC Delivery of Liquid Bulk Oxygen.

North American Industry Classification System (NAICS) number is 325120. The NAICS size is 1,000.

Contractors that deem themselves capable of meeting the requirement shall provide the below information to Ryan Singletary, Contracting Officer, ryan.singletary@va.gov no-later-than October 23, 2026 at 12:00PM, Eastern Time.

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 5 is seeking sources for the following procurement:

STATEMENT OF REQUIREMENTS (Bulk Oxygen)

DELIVERIES: Delivery hours 8:00 A.M. – 4:00 P.M. Monday through Friday excluding federal holidays.

Liquid bulk oxygen must be delivered with two (2) workdays ARO.

DELIVERY ORDERS: Delivery orders will be placed by telephone. Upon award, the contractor will furnish the name of a contact person(s) who will receive orders, prepare invoices and solve billing discrepancies, etc., under the contract. Vendor must provide delivery tickets.

Delivery Truck Size: Access is limited, requiring use of smaller trucks (20,000 Gross Vehicle Weight ‘GVW’, single axle, dual wheel). Contractors should visit the site to ascertain accessibility by their delivery vehicles.

CONTRACTOR’S LIABILITY:

(a) Responsibility for Government Property. The contractor assumes full responsibility for and shall indemnify the government for any and all loss or damage of whatsoever kind and nature to any and all government property.

mailto:ryan.singletary@va.gov

(b) Hold Harmless and Indemnification Agreement. The contractor shall save and hold harmless and indemnify the government against any and all liability. This includes claims and costs of whatsoever kind and nature for injury to, or death of any person or persons and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy, use service, operations or performance of work under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the contractor, any subcontractor or any employee, agent or representative of contractor or subcontractor.

(c) Damage to Government property from causes other than Contractor’s Negligence. Nothing in the above paragraphs shall be considered to preclude the government receiving the benefits of any insurance the contractor may carry that provides for indemnification for any loss of, destruction of or damage to property in the care of the contractor where such loss of, destruction or damage is to government property. The contractor shall do nothing to prejudice the government’s right to recover against third parties for any loss of destruction of or damage to government property and upon the request of the contracting officer shall, at the government’s expense, furnish to the government all reasonable assistance and cooperation (including assistance in prosecution of suit and the execution of instruments of assignment in favor of the government) in obtaining recovery.

BULK OXYGEN: The container is VA-owned 107 cf (800 gallons) capacity. Should the need arise; the government will have the option of renting contractor owned cylinder gases at the same price as fill for the VA owned cylinders.

Inspection (Measurement and Computation, Liquid Gases): Measurement of the quantity of liquid gases delivered will be based on the calibrated liquid flow meter or liquid level gauge on the contractor’s delivery equipment or on the liquid level gauge on the storage container. The contractor will assume all vaporization losses.

Measurement and conversion computations: Density data and volume measurement equivalents published in Compressed Gas Association Pamphlet No.

P-6, titled “Standard Density Data, Atmospheric Gases and Hydrogen,” shall be used when necessary to convert measurement of gases from one form to another, for example, from cubic feet to gallons.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

Period of Performance:

Base: 03/02/2027 - 03/01/2028

OP1: 03/02/2028 - 03/01/2029

OP2: 03/02/2029 - 03/01/2030

OP3: 03/02/2030 - 03/01/2031

OP4: 03/02/2031 - 03/01/2032

Places of Performance: 200 Veterans Ave, Beckley WV 25081

Site Visits During Solicitation Period: To schedule a site visit please email contracting office Ryan Singletary at ryan.singletary@va.gov. Contractors should visit the site to ascertain accessibility by their delivery vehicles.

Licensing and Certification: Contractor will adhere to all local, state, and federal regulations involving compressed gases.

Liability Insurance Requirement: The contractor shall maintain liability insurance and shall provide an annual Certificate of Liability to the VA. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. Contractor will adhere to all local, state, and federal regulations involving compressed gases and show evidence before commencing work under this contract.

Site Visits After Award: The contractor (prime) will appear in person for a site visit upon awarding of the contract to inspect the delivery point.

Responding vendors must provide written evidence that they can meet all the requirements.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

43,738.00 EA __________________ __________________

Delivery of liquid bulk oxygen / CUFT/ OXYLIQ / LIQ OXYGEN GALLON

NONFLAMMABLE UN1073 / 4373800 CUBIC FEET

Contract Period: Base POP Begin: 03-02-2027 POP End: 03-01-2028

NONFLAMMABLE UN1073 / 4373800 CUBIC FEET

Contract Period: Option 1 POP Begin: 03-02-2028 POP End: 03-01-2029

NONFLAMMABLE UN1073 / 4373800 CUBIC FEET

Contract Period: Option 2 POP Begin: 03-02-2029 POP End: 03-01-2030

NONFLAMMABLE UN1073 / 4373800 CUBIC FEET

Contract Period: Option 3 POP Begin: 03-02-2030 POP End: 03-01-2031

NONFLAMMABLE UN1073 / 4373800 CUBIC FEET

Contract Period: Option 4 POP Begin: 03-02-2031 POP End: 03-01-2032

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(2) Is your company considered small under the NAICS code identified under this sources sought?

(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?

(4) If you are a small business and an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify;

the items requested in any way? If you do, state how and what is altered;

assembled; modified?

(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.

(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?

(7) Please provide general pricing for your products/solutions for market research purposes.

(8) Please submit capabilities in regard to the salient characteristics being provided and any other information for planning purposes.

Submissions addressing Section (8) should show clear, compelling and convincing evidence that all equal items meet all required salient characteristics.

Telephone responses shall not be accepted. If a solicitation is issued it shall be announced on a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought.

Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

ITEM INFORMATION