SOURCES SOUGHT ATTACH 1 - DRAFT SOW HME.pdf

SOUTHWEST REGIONAL MAINTENANCE CENTER

HULL MECHANICAL & ELECTRICAL SUPPORT SERVICES

STATEMENT OF WORK

BUSINESS SENSITIVE

1.0 SCOPE

1.1 BACKGROUND

Southwest Regional Maintenance Center (SWRMC), as a Naval Sea Systems Command (NAVSEA) Regional Maintenance Center (RMC), has primary mission responsibilities to provide direct support to Type Commanders and their U.S. Navy fleet assets. SWRMC provides waterfront Fleet Technical Assistance (FTA), assessments, techniques, and training associated with the operation, installation, maintenance, repair, and readiness of shipboard equipment and systems. Using Information Technology (IT) and leveraging specialized experiences of the Command’s personnel and contracting resources, SWRMC has implemented various programs to increase the reliability and maintainability of shipboard Hull, Mechanical, and Electrical (HM&E) systems. This process involves dedicated field technical support, enhanced availability planning, emergent systematic technical and repair assistance, automated maintenance techniques, and documentation and procedures in accordance with defined Navy maintenance philosophies and systematic program management oversight.

The Engineering Department’s primary services include FTA, Assessment Events, and Contract Management Oversight (CMO) onboard U.S. Navy vessels whenever necessary during support of all functional areas of support.

These functional area services are often referred to as SWRMC Engineering Department’s Pillars of Support.

Fleet Technical Assistance (FTA) provides emergent technical guidance and training in response to ship’s force requests for help with system and equipment troubleshooting to include fault isolation, root cause analysis, failed-part identification, logistical support, and systems restoration assistance. FTA is accomplished with ship’s force via distance support or onsite. The personnel responding shall impart the maximum amount of technical support onboard maintenance training to ship’s force personnel either on deck or in-classroom. The purpose of this training is to improve the Fleet’s self-sufficiency and improve ship’s force self-assessment capability.

FTA is defined by Joint Fleet Maintenance Manual (JFMM) Volume 6 Chapter 2 (ref. 2.4) as: training help for surface ships, aircraft carriers, submarines, and craft requests when they are unable to resolve equipment or software deficiencies using their own ship’s resources or other means available within their Strike Group. Requests for these engineering services fall into the following categories: Type Availability Two (TA2) or Type Availability Three

(TA3).

Type Availability Two (TA2) repairs for Intermediate Maintenance Activity (IMA) accomplishment which should be brokered to the IMA Production Department (C900) in accordance with their brokering rules. C200 can provide over the shoulder guidance to the IMA or to Ship’s Force for shipboard capable repairs for training purposes. Type Availability Three (TA3) repairs for TYCOM Support Units and other types of TA3 support are identified in the JFMM Volume 6 Chapter 5 (ref. 2.4). Not all TA3 work is the responsibility of C200. There are also certain types of technical assistance that are not the responsibility of the Regional Maintenance Centers (RMC). JFMM Volume 6 Chapter 2 (ref. 2.4) identifies the exclusion areas the RMC is not responsible for.

An Assessment is an evaluation of the performance of equipment, systems, programs, or functions to a recognized standard. Material Readiness Assessments are defined by JFMM Volume 6 Chapter 42 (ref. 2.4) as: Assessment, Inspection and Certifications. Surface Assessments must be Common Assessment Procedures (CAP) obtained from Surface Maintenance Engineering, Planning Program (SURFMEPP).

The purpose of this maintenance training IAW JFMM Vol 6 Ch. 42 (ref. 2.4) is to improve Fleet self-sufficiency and ability of Ship’s Force to improve self-assessment capabilities, via on deck or in-classroom training during the execution of Assessments. During Assessments, the support contractor documents the equipment as-found condition IAW assigned Integrated Class Maintenance Plan (ICMP), CAP, or Assessment Tasks. The support contractor also provides a report to the Branch Head and/or assigned Assessment Director upon completion of the Assessment.

Support during availabilities to include the planning, execution, and certification of work. This will include SWRMC Chief Engineer (CHENG) support to adjudicate Departures from Specification (DFSs) as defined in JFMM Volume 5 Part 1 Chapter 8 (ref. 2.4), utilizing the Electronic Departure from Specifications (EDFS) process, DFS SOP-200-008-21 (ref 2.38), and answering Engineering Services Requests (ESRs) using the ESR program SOP-200-029-12 (ref. 2.40).

SWRMC Engineering Department is broken into multiple Divisions, with each Division containing multiple Branches. The Engineering Department Divisions relevant to this contract are: Operations Management Division, Assessments Division, Engineering Support Division, Auxiliary Systems Division, Main Propulsion Division, and Submarine Division. The majority of the work is performed on Naval Bases in San Diego County, onboard ships and submarines homeported and visiting the Southwest region, and infrequently at locations around the world. The SWRMC Engineering Department Branches currently perform approximately 30,000 FTAs, assessments, and CMO jobs per year, with the possibility of that number to increase in future years as SWRMC Engineering Department is required to continue to support emerging requirements pending real world conflicts.

Each SWRMC Engineering Division is further divided into multiple Branches (see Table 1 – SWRMC Engineering Department Areas of Support for related areas of support), in which specific types of services are provided for U.S.

Navy fleet assets. These Branches include: Operations Management Division – Engineering Administration Support, Technical Library, Distance Support Operations Center; Assessments Division – Assessments; Engineering Support Division –DDG/CG/DDG-1000 Class Project Support Engineer (PSE), LPD/LSD/LHA/LHD/LCS/CVN/FFG Class PSE, Integrated Test Engineer; Naval Architecture Division - Naval Architecture Structures/Coating, Tanks/Voids/PCMS, Auxiliary Systems Division – Fire Fighting, Auxiliaries & Pollution Abatement, AC&R/Air Systems, Elevator Systems, Hydraulics; Main Propulsion & Electrical Division – Gas Turbine & Engine Controls, Electrical, Steam/Main Propulsion, Diesels; Submarine Division – Submarine Weapons, Submarine Fire Controls, Submarine Acoustics, Submarine Electronics.

OPERATIONS

MANAGEMENT

DIVISION

(Paragraph 3.3 )

ASSESSMENTS &

ENGINEERING

SUPPORT DIVISIONS

(Paragraph 3.4)

NAVAL

ARCHITECTURE

DIVISION

(Paragraph 3.5 )

AUXILARY

SYSTEMS DIVISION

(C250) (Paragraph 3.6)

MAIN PROPULSION

& ELECTRICAL

DIVISION (C260)

(Paragraph 3.7 )

COMBAT SYSTEMS

DIVISION

(C270/C290) (Paragraph 3.8 )

C 205A Engineering Operation Office

(3.3.1)

Assessments (C211) (3.4.1)

Naval Architecture, Docking (C241A)

(3.5.1)

Fire Fighting, Auxiliaries & Pollution Abatement

(C251) (3.6.1)

Gas Turbine & Engine Controls (C261)

(3.7.1)

Submarines Weapons and Combat Controls, Submarine Acoustics, Submarine Communication

Network, Navigation, Radars and Integrates Circuits, Submarine

Towed Systems and Hull Mechanical &

Electronical Support

(HM&E) (C271 – C275)

(3.8.1)

Materials Labe Certification 2M, METCAL/SYSCAL

(C205B) (3.3.2)

DDG/CG/CVN/ARCO/L

PD/LSD/LHA/LCS/DD

G-1000 Class Project Support Engineer (PSE)

Branches (3.4.2)

Coatings, Corrosion Control, & Passive

Countermeasure System (C241B) (3.5.2)

AC&R/Air Systems (C252) (3.6.2)

Electrical (C262) (3.7.2)

Submarine TSRP Support (3.8.2)

Technical Library Management Branch

(C205) (3.3.3)

Integrated Test Engineer Branch (C225)

(3.4.3)

Ship Structures (C242A & B) (3.5.3)

Elevator Systems (C253) (3.6.3)

Main Propulsion (C263) (3.7.3)

Submarine ADP TSRA Support (3.8.3)

Distance Support Operations Center

(DSOC) (C205D)

(3.3.4)

Hydraulics and Piping

(C254) (3.6.4) Diesels (3.7.4)

Submarine Fleet Technical Support (FTS)

(3.8.4)

Electrical Controls (C265) (3.7.5)

Submarine PDMA Support (3.8.5)

Steam & Propulsion Support Systems (C266)

(3.7.6)

Waterfront Coordinator Support (3.8.6)

Table 1 – SWRMC Engineering Department Areas of Support

1.2 MISSION AND VISION

1.2.1 SWRMC Mission: We develop people to provide innovative solutions that keep our Fleet safe and combat ready.

1.2.2 SWRMC Vision: To be the Navy’s premier provider of ship maintenance, repair and modernization for the Fleet.

1.3 PURPOSE AND OBJECTIVE

1.3.1 Provide forward-thinking, innovative, well-integrated, coordinated, and timely support that upholds SWRMC’s mission and vision. The contractor shall provide a full range of technical services, maintenance, repair, and assessment execution and coordination expertise as support services throughout the SWRMC Engineering Department. The contractor support team shall align itself to support the Government requirements holders (i.e.

SWRMC Engineering Department’s Divisions and Branches) with the most cost-effective mix and number of contractor support personnel, utilizing an adaptable, flexible structure that is best suited to accomplishing both planned and emergent work in support of the U.S. Navy Pacific Fleet. The contractor support team shall be led by a progressive management team using continual process improvement to assist the Government requirements holders and Contracting Officer Representative (COR) with timely feedback and notification affecting contract execution as it relates to performance, schedule, cost, and regulatory compliance.

1.4 PLACE/TIME OF PERFORMANCE

1.4.1 The place of performance for the majority of support under this contract shall be within the greater San Diego metropolitan area (50-mile radius) at SWRMC facilities and shipboard pier-side on Naval Base San Diego (NBSD), Naval Air Station North Island (NASNI), and Naval Base Point Loma (NBPL). Frequent support shall be required shipboard, underway in the southern California operating area. Some support shall require access to San Diego private contractor shipyards (including Master Ship Repair [MSR] facilities – NASSCO, BAE, Austal and Continental Marine San Diego Shipyard (CMSD)). It is also anticipated that the contractor may be required to travel to other CONUS and OCONUS ports and locations globally to support ship maintenance, repair, and assessments, when authorized. The Contractor personnel shall be able to support emergent (less than one week notice) and routine OCONUS travel requests (e.g. personnel have passport, complete country required training). Contractor personnel supporting activities and performance functions outside the United States shall register to the Synchronized Pre- Deployment & Operations Tracker (SPOT) application. The Contractor shall work assigned working hours based on planned Fleet events. Normal workdays at SWRMC are Monday through Friday, except U.S. Federal Holidays. The Contractor shall work eight (8) hours per day, 40 hours per week, with specific 8-hour weekday periods conforming to those of the requirement holders (typically 0700 to 1530). However, schedule shift and premium time may be required for extended weekday hours and weekend work, for which the Contractor shall be available to support. All premium hours and unusual shift work will be reviewed and approved by the SWRMC COR prior to hours being worked. Elective alternative schedules, work locations and shifts shall not be permitted without prior written concurrence from both Engineering Department management personnel and the COR. The contractor shall observe the established eleven (11) Federal holidays, unless overtime is required on those days.

1.5 SECURITY

1.5.1 The work to be performed under this contract may at times require access to classified shipboard spaces and technical documentation, and the handling of, and generation of classified material. Therefore, Secret clearance eligibility is required. The contractor shall appoint a Security Officer who shall:

1.5.1.1 Be responsible for all security aspects of the work performed under this contract; and

1.5.1.2 Ensure compliance with all DoD and U.S. Navy regulations regarding security; and

1.5.1.3 Ensure compliance with all written instructions provided by the cognizant Government security officers.

1.5.2 Contract Security Classification Specification, DD Form 254, will be prepared by the Government and issued with the solicitation, with a final DD Form 254 prepared and issued with the awarded contract after approval by the SWRMC Security Office.

1.5.3 The contractor shall submit visit requests and clearance information in accordance with DoDM 5220.32 Volume 1 National Industrial Security Program utilizing the instructions at https://www.navsea.navy.mil/Home/RMC/SWRMC/Visitors/ via the SWRMC Security Office.

1.5.4 The contractor shall ensure all support contractor personnel are able to access Navy installations with a Common Access Card (CAC) within sixty (60) calendar days of contract award or date of hire. Any exceptions shall require written concurrence by both Engineering Department management personnel and the COR.

1.5.5 Contractor employees must accomplish all training requirements as mandated by DOD, Navy, and SWRMC within the timeframe promulgated at the time of the training requirement. These requirements must be accomplished by all contractor employees, whether or not they possess a CAC or have access to NMCI/Navy computer-based training modules. The contractor must comply with changes and updates to training requirements by keeping support personnel in compliance with the most current instructions. Current training requirements include the following (subject to change):

Initial Orientation (Required once contractor checks in to SWRMC, One-Time Requirement) DON Records Management (DOR-RM-010-1.2) (Yearly Requirement) DOD Cyber Awareness Challenge (DOD-IAA-V16.0) (Yearly Requirement) DON Annual Privacy Training (DOD-PRIV-1.0) SWRMC Annual Security Refresher (Yearly Requirement) NCIS Counter-Intelligence Awareness Briefing (Yearly Requirement) Operation Security (Yearly Requirement) DoD Mandatory Controlled Unclassified Information (CUI) (Yearly Requirement) DON Derivative Classification (If SIPR is Required, Yearly Requirement)

1.5.6 The contractor shall comply with the security directives used regarding the protection of Controlled Unclassified Information (CUI), DoDI 5200.48. The contractor may receive unclassified informational materials from the Government that are marked as CUI. This information is not authorized for release to the general public.

Pertinent information is to be released only to contractor personnel who have a need to know for the purpose of contract execution or as directed by associated document markings or distribution statements. The contractor must take proper safeguards to ensure that any such material received will be properly protected from unauthorized or inadvertent disclosure. Decontrolling and releasing CUI records will be executed by the originator of the information, the original classification authority (OCA) if identified in a security classification guide, or designated offices for decontrolling CUI pursuant to the procedures for the review and release of information under the Freedom of Information Act (FOIA) in accordance with the November 19, 2018 Information Security Oversight Office (ISOO) Notice.

1.5.7 OPERATIONS SECURITY

1.5.7.1 “Critical Information (CI) is an adversary’s target of choice. Seemingly harmless UNCLASSIFIED data combined with other conversations, presentations, e-mails or documents could reveal classified information.

Personnel will employ proper Operations Security (OPSEC) and protect Critical Information.” DO NOT DISCUSS

CRITICAL INFORMATION WITH PERSONS WHO DO NOT HAVE AN OFFICIAL “NEED TO KNOW”

1.5.7.2 All contractor personnel assigned to this contract must adhere to and comply with applicable Operations Security (OPSEC) measures in accordance with DoD Manual 5205.02 DoD Operations Security (OPSEC) Program Manual. The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. For a full list of SWRMC’s Critical Information, see SWRMC Critical Information List, SWRMCNOTE 5510 of December 4, 2024.

1.6 CACS, NMCI/IT SYSTEMS ACCESS/CONTRACTOR CHECK-IN/CHECK OUT

1.6.1 The Government will provide CACs, Navy/Marine Corps Intranet (NMCI) computer network, and information technology (IT) system/database access for support contractor personnel/positions requiring for the performance of duties under this contract. Contractor program management and FSO are responsible for notifying the Government COR and the Trusted Agent (TA) when a support contractor who has been issued a CAC leaves the company or transfers to another program/project. In the case of an employee no longer working for the company, the company shall ensure the CAC is turned in to the TA within two (2) working days of the employee’s departure as part of the support contractor check-out process. The contractor shall ensure all support contractor personnel are checked-in and checked-out of the SWRMC Command by completing the Contractor Check-In/Check-Out Form provided by the COR. The contractor shall retain a copy and provide the completed original to the COR within one (1) week of support contractor check-in or check-out completion.

1.6.2 The Contractor shall have the capability to interface and access, the Navy Marine Corps Intranet (NMCI), both via Nonsecure Internet Protocol Router Network (NIPRNet) and Secret Internet Protocol Router Network (SIPRNet), and Navy-operated web-based programs such as WINDCHILL, Model Based Product Support (MBPS),Technical Information Support (ATIS), Advanced Industrial Maintenance System (AMS), SWRMC Web Portal, Navy Maintenance Database (NMD), electronic Liaison Action Report (eLAR)(https://eforms.nslc.navy.mil/), Electronic Hazard Assessment Report (eHAR) (http://eforms.cslc.navy.mil/), Fleet Technical Support (FTS), Advanced Industrial Management for Regional Maintenance Centers (AIM4RMC), ASSIST (not an acronym; the official source for specifications and standards used by the Department of Defense), Configuration Data Managers Database – Open Architecture (CDMD-OA), Department of Defense Electronic Mall (DOD EMALL), Electronic Departure From Specification (EDFS) Program, Engineering Plan Files, Engineering Service Request Management (ESR), Enterprise Safety Applications Management System (ESAMS), Federal Logistics Data (FEDLOG), Federal Logistics Information System Web Search (WEBFLIS), General Services Administration (GSA) Advantage, IHS Haystack Gold Logistics Management System, iNAVSEA, iNavy, Industry Standards (ASTM, ISO, ANSI, or as called out in contractual Standard Items, Technical Manuals, or otherwise), Material Release Order (MRO) Tracker, Military Engineering Data Asset Locator System (MEDALS), Naval Logistics Technical Data (NAVLOGTD) Repository, Naval Sea Logistics Center (NSLC), audio and video enhanced technical assistance systems and SIPRNet email and online chat. Access to other systems, similar in function, may be deemed necessary as they evolve/become available (https://www.navsea.navy.mil/Home/Warfare-Centers/NSWC-Carderock/Resources/Technical-Information- Systems/Navy-XML-SGML-Repository/DTDs-Schemas/AMSEC-LLC-MPP/).

1.6.3 The contractor and support contractors shall have email capability and the necessary connectivity to ensure constant communication ability with SWRMC. The contractor shall ensure that the corporate email application used is fully compatible with Microsoft Outlook (which is used by SWRMC personnel), in order to communicate and coordinate meetings and schedules. The contractor and support contractors shall have phone capability and the necessary connectivity to ensure constant communication ability with SWRMC. This includes the making of and receiving phone calls while outside of the office including while overseas supporting the SWRMC mission and the ability to transmit data to include photographs using methods approved by SWRMC IT department.

1.6.4 Equipment such as laptops, will be stored in SWRMC buildings when not in use. Laptops may be required during travel and will be brought with employees for use if needed.

1.7 MANDATORY TRAINING AND CERTIFICATIONS/LICENSES

1.7.1 The contractor shall accomplish/verify accomplishment and track all training requirements as mandated by DoD, DoN, and SWRMC by the due dates provided by SWRMC. Many of these mandatory training requirements are required to be accomplished by all support contractor personnel, whether or not they possess a CAC and have access to the NMCI network/Navy computer-based training modules. The contractor shall comply with changes and updates to training requirements when provided. The contractor shall accomplish/verify accomplishment of SWRMC Technical Authority Training (currently required every two years) for all support contractor personnel, coordinating training and testing with SWRMC Engineering Department. The contractor shall track completion of all mandatory and required training for all support contractor personnel. The contractor shall track and ensure all support contractor personnel possess current, valid certifications, qualifications, and licenses as required by the specific area of support identified in section 3.

1.7.2 The contractor shall ensure all electrical workers and those in high risk trades (i.e. electricians and electrical workers, interior communications technicians, electronics technicians, etc.), as well as all personnel performing work onboard Naval vessels, obtain and maintain valid cardiopulmonary resuscitation (CPR) certification, in accordance with 29 CFR 1910, Occupational Safety and Health Standards for General Industry and 29 CFR 1915, Occupational Safety and Health Standards for Shipyard Employment (References 2.21 and 2.25).

1.7.3 Support contractor personnel shall maintain current training, qualifications, and certification per DOD, NAVSEA, and equipment manufacturer’s technical requirements, when required by specific area of support. The COR will provide updated training requirements in a timeframe which allows for the contractor to accomplish the requirements as they become available.

1.7.4 Support contractor personnel shall be able to perform the listed duties for similar and future versions of the makes/models/sizes of shipboard equipment specified herein. The contractor shall obtain training and qualifications/certifications to work on new versions and current versions of equipment, when required. Support contractor personnel shall obtain required training and utilize new and future versions of computer applications that are required to perform listed duties.

1.7.5 Prior to operating Government vehicles, support contractor personnel shall possess a valid driver’s license and complete the following training courses: AAA Driver Improvement Course or Driving for Life Training, and Low Speed Vehicle Training. Documentation of course completion shall be provided to the Government, when requested. Support contractor personnel shall be able to operate Government-owned vehicles and equipment, to include vans and large trucks, and electric and gas “golf” carts.

1.7.6 Contractor support personnel shall obtain any required training and follow all rules and regulations when required to utilize government purchased equipment to execute duties associated with execution of the requirements of this contract.

The contractor shall notify the COR and Government requirements holder immediately for any personnel who lose required certifications or qualifications.

1.8 MANDATORY NUCLEAR AND SAFETY TRAINING

1.8.1 During the performance of this contract, all support contractor personnel that perform non-nuclear work on nuclear powered vessels must receive training in the areas delineated below prior to commencing work.

1.8.2 For work exclusive of the propulsion plant and exclusive of nuclear spaces and systems aboard nuclear powered vessels as defined in NAVSEAINST C9210.4 (ref. 2.7), U.S. citizenship is required, as well as training in the following areas:

1.8.2.1 Security requirements

1.8.2.2 Mercury exclusion

1.8.2.3 General ship safety and drill requirements

1.8.2.4 Basic radiation awareness, control areas, and signs

1.8.3 For work that may be near or bordering secondary containment boundaries or bordering spaces and systems defined in NAVSEAINST C9210.4 (ref. 2.7) training is required on secondary containment boundaries.

1.8.4 Refresher training is required at least annually. Training records for support contractor personnel shall be maintained and made available to SWRMC upon request. Liaison with the cognizant ship’s department (e.g., Reactor Department, Engineering Department, Repair Department) is required to determine if any additional specific training is required prior to start of work. Any additional training shall be completed prior to commencing work.

1.9 CYBER SECURITY

1.9.1 Department of the Navy Information Technology (DON IT) is the collective term that encompasses all DON IT assets including, but not limited to: Information Systems (IS); applications; Operational Technology (OT);

Platform IT (PIT); Industrial Control Systems (ICS); Supervisory Control and Data Acquisition (SCADA); Hull, Mechanical, and Electrical (HM&E) systems; Research, Development, Test, and Evaluation (RDT&E) Labs; IT products; IT services, Cloud Services; and any other IT asset. DON IT users include every Sailor, Marine, civilian, contract support personnel, or foreign national with approved access to DON IT. DON IT users must observe all policies and procedures governing the secure operation and authorized use of DON IT. DON IT resources are provided for official use and authorized purposes per DON CIO Acceptable Use Policy and Navy User Agreement Standard Mandatory Notice and Consent Provision.

1.9.2 CYBERSECURITY TRAINING

DON IT users must complete all required cybersecurity training prior to obtaining network access and yearly thereafter.

1.9.3 CYBERSPACE WORKFORCE (CWF)

The NAVSEA Cyberspace Workforce (CWF) consists of DON IT users – Military, Civilian, or Contract Support Personnel – who deliver cyber capabilities. All CWF personnel are required to obtain and maintain baseline and/or core certifications. Some higher education degrees might satisfy the CWF certification requirements.

1.9.3.1 As per DoD 8570.01-M, Contractor personnel supporting IA functions in Chapters 3, 4, 10, and 11 shall obtain the appropriate DoD-approved IA baseline certification prior to being engaged. Contractors have up to 6 months to obtain the rest of the qualifications for their position outlined in AP3.T1. The contracting officer will ensure that contractor personnel are appropriately certified. Additional training on local or system procedures may be provided by the DoD organization receiving services (ref.2.54).

1.9.4 Southwest Regional Maintenance Center (SWRMC) may add DON, Service, and local cybersecurity policies, procedures, and training requirements. The contractor is responsible for maintaining contractor employee/user cybersecurity training compliance.

2.0 APPLICABLE GENERAL REFERENCES/DOCUMENTS AND ENCLOSURES

Various U.S. Navy, military and industrial technical documents, to include specifications, standards, handbooks, and technical manuals will be required to perform the duties described within this Statement of Work (SOW). The contractor shall ensure that the latest available versions of all documents are being utilized by verifying against the appropriate database, including ASSIST, MBPS and SSRAC websites. The ASSIST database can be accessed at https://assist.dla.mil/online/start/ , MBPS can be accessed at https://snap.navair.navy.mil/ , and the NAVSEA Standard Items can be accessed at https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/ .

Additionally, when required, the contractor shall coordinate with the COR or requirements holder in order to gain access to required documentation via the SWRMC Technical Library or other available resources. When technical documents are required from an original equipment manufacturer (OEM), the contractor shall coordinate with the COR or requirements holder, in order to gain access to the specific documents, and shall ensure that all proprietary rights are observed. The contractor shall maintain an accurate accounting of all regulations, specifications, and relevant documentation utilized in the performance of work under this contract. The responsibility to obtain and maintain the most current versions of the references specified within this SOW are solely those of the contractor.

The contractor shall comply with all applicable federal, state, and local laws, regulations, ordinances, and codes, in their entirety. Any reference to a specific portion of a federal, state, or local law, regulation, ordinance, or code shall not be construed to mean relief is provided from any other sections of the law, regulation, ordinance, or code.

2.1 FEDERAL ACQUISITION REGULATION (FAR)

2.2 DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (DFARS)

2.3 SWRMCINST 4200.5, POLICY ON PREVENTION OF UNAUTHORIZED COMMITMENTS

2.4 COMUSFLTFORCOMINST 4790.3, JOINT FLEET MAINTENANCE MANUAL (JFMM)

2.5 OPNAVINST 4790.4, SHIP'S MAINTENANCE AND MATERIAL MANAGEMENT (3-M) MANUAL

2.6 NAVSEAINST 4790.8, SHIP'S MAINTENANCE AND MATERIAL MANAGEMENT (3-M) MANUAL

2.7 NAVSEAINST C9210.4, CHANGES, REPAIR AND MAINTENANCE TO NUCLEAR POWERED SHIPS

2.8 NAVSEAINST 5511.32, SAFEGUARDING OF NAVAL NUCLEAR PROPULSION INFORMATION (NNPI)

2.9 NAVSEA STANDARD ITEMS 009-74

2.10 SWRMCINST 5400.1, EXERCISE OF DELEGATED NAVSEA TECHNICAL AUTHORITY FOR THE

SWRMC

2.11 NAVEDTRA 43523-B, PERSONNEL QUALIFICATION STANDARD FOR QUALITY MAINTENANCE

PROGRAM

2.12 SWRMCINST 4790.9, COMMAND TAILORED PERSONNEL QUALIFICATIONS STANDARD FOR

QUALITY MAINTENANCE PROGRAM (NAVEDTRA 43523-C)

2.13 S0400-AD-URM-010/TUM, TAG-OUT USER MANUAL (TUM)

2.14 OPNAVINST 3120.32, STANDARD ORGANIZATION AND REGULATIONS OF THE U.S. NAVY

2.15 OPNAVINST 3500.39, OPERATIONAL RISK MANAGEMENT

2.16 PUBLIC LAW 91-596, OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA)

2.17 DODD 4715.1E; ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH)

2.18 SWRMCINST 5100.8, SWRMC SAFETY AND OCCUPATIONAL HEALTH PROGRAM

2.19 OSHA COOPERATIVE STATE PROGRAM (CSP) 03-01-003, POLICIES AND PROCEDURE MANUAL

2.20 29 CFR 1904, RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES

2.21 29 CFR 1910, OCCUPATIONAL SAFETY AND HEALTH STANDARDS FOR GENERAL INDUSTRY

2.22 29 CFR 1910.38, EMERGENCY ACTION PLAN

2.23 29 CFR 1910.1200(E), HAZZARD COMMUNICATION PROGRA

2.24 29 CFR 1910.140 SUBPART D AND I, (OPNAVINSTR5100.23) FALL PROTECTION PROGRAM

2.25 29 CFR 1915, OCCUPATIONAL SAFETY AND HEALTH STANDARDS FOR SHIPYARD

EMPLOYMENT

2.26 29 CFR 1915, SUBPART B, CONFINED AND ENCLOSED SPACES

2.27 29 CFR 1915.89, CONTROL OF HAZARDOUS ENERGY (LOTO)

2.28 29 CFR 1915.502, FIRE SAFETY PLAN

2.29 29 CFR 1910.132(D)(1)), HAZARD ANALYSIS

2.30 CALIFORNIA TITLE 8, SECTION 3203(CAL-OSHA), INJURY ILLNESS PREVENTION PROGRAM

2.31 CALIFORNIA TITLE 22, THE CALIFORNIA HEALTH AND SAFETY CODE

2.32 OPNAVINST 5100.12, NAVY TRAFFIC SAFETY PROGRAM

2.33 OPNAVINST 5090.1, ENVIRONMENTAL AND NATURAL RESOURCES PROGRAM MANUAL

2.34 42 USC 6901 ET SEQ., RESOURCE CONSERVATION AND RECOVERY ACT (RCRA)

2.35 40 CFR 63, SUBPART

II NATIONAL EMISSION STANDARDS FOR SHIPBUILDING AND SHIP REPAIR

2.36 40 CFR 61 SUBPART M, NATIONAL EMISSION STANDARD FOR ASBESTOS

2.37 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULES 361.141 – 361.150

2.38 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 50, VISIBLE

EMISSIONS

2.39 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 67.6.1, COLD SOLVENT

CLEANING AND STRIPPING OPERATIONS

2.40 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 67.17, STORAGE OF

MATERIALS CONTAINING VOLATILE ORGANIC COMPOUNDS (VOCS)

2.41 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 67.18, MARINE

COATING OPERATIONS

2.42 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 67.21, ADHESIVE

MATERIAL APPLICATION OPERATIONS

2.43 SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) RULE 66.1, MISCELLANEOUS

SURFACE

2.44 COATING OPERATIONS AND OTHER PROCESSES EMITTING VOLATILE ORGANIC COMPOUNDS

COMMANDER NAVY REGION SOUTHWEST (CNRSW) STORM WATER BEST MANAGEMENT

PRACTICES MANUAL

2.45 SWRMCINST 5090.2C, OIL AND HAZARDOUS SUBSTANCE CONTINGENCY PLAN

2.46 SWRMCINST 11240.3B, POLICY AND PROCEDURES FOR MANAGEMENT, MONITORING, AND

UTILIZATION OF VEHICLES OF VEHICLES/SLOW MOVING VEHICLES/MATERIAL HANDLING

EQUIPMENT (MHE)/BICYCLES

2.47 SOP-200-008-21 DFS PROCESS

2.48 SOP-200-012-6 TAVR PROCESS GUIDE

2.49 SOP-200-029-12 ESR

2.50 CNRMCINST 4700.5 GUIDANCE AND POLICY FOR SURFACE SHIP CRITICAL SYSTEMS AND

OTHER WORK REQUIRING PROCESS CONTROL PROCEDURES (PCP) OR GOVERNMENT APPROVED

TECHNICAL PROCEDURES

2.51 CINCLANTFLTINST 4700.10 POLICIES AND PROCEDURES FOR FLEET TECHNICAL SUPPORT

2.52 SWRMCINST 4713.1 AVAILABILITY AND CRITICAL SYSTEMS WORK CERTICICATION

2.53 8570.01-M, INFORMATION ASSURANCE WORKFORCE IMPROVEMENT PROGRAM

2.54 JQR-27001-2025 JOB QULIFICATION REQUIREMENT

2.55 10-HOUR OSHA MARTIME INDUSTRY SAFETY AND HEALTH COURSE

ENCLOSURE (1) – SWRMC ENGINEERING SERVICES STATEMENT OF WORK (SOW) - LIST OF

ACRONYMS AND ABBREVIATIONS

3.0 REQUIREMENTS

3.1 GENERAL REQUIREMENTS

3.1.1 The contractor shall execute the scope of work in a manner that provides professional, high quality, timely and well-integrated support services while incorporating an optimal mix of skilled, qualified subject matter experts.

Execute the work accurately, effectively, efficiently, and responsibly. Be professional in all communications and dealings, including with all internal and external customers. Support contractor personnel shall possess and practice good communications and customer relation skills to effectively interact with military and civilian customers.

Support contractor personnel shall be skilled in communicating clearly and effectively, orally and in writing with people of various backgrounds and educational levels, and be capable of handling multiple tasks simultaneously.

3.1.2 The contractor shall comply with and ensure that all support contractor personnel comply with Policy on Prevention of Unauthorized Commitments (ref 2.3), to prevent unauthorized commitments (UACs).

3.1.3 The contractor shall support alternate working schedules, and overtime (OT) labor outside of normal working hours as defined in Paragraph 1.4, when required. All alternate working schedules and OT labor shall be concurred with by both Engineering Department management personnel and the COR prior to being worked. OT labor must be authorized in advance by the Branch Head in C200 via email or text with the COR. Then the COR is responsible for monitoring and controlling debits.

3.1.4 The contractor shall verify that all reimbursable work (work for external commands outside of SWRMC) is on contract before work commences and charged to the correct line of accounting (LOA), to avoid commitment of potential UACs.

3.1.5 The contractor shall comply with all NBSD and SWRMC instructions, policies, and rules.

3.1.6 Support contractor personnel shall have excellent working knowledge of personal computers and automated data entry systems, with skills functioning in the Microsoft Windows and SharePoint environment and ability to prepare word processing, spreadsheet, and presentations utilizing Microsoft Word, Excel, PowerPoint, and Outlook.

3.1.7 Support contractor personnel shall maintain tools, parts and equipment, including Test, Measurement, and Diagnostic Equipment (TMDE), according to Navy requirements, in a clean and orderly fashion at all times. Use these items as designed in the execution of work tasks. All tools, parts, and materials shall be within good working order and calibration.

3.1.8 Support contractor personnel shall participate in ongoing Process Improvement events and projects to include:

Rapid Improvement Events (RIEs), Just Do Its (JDIs), Improvement and Coaching Kata, Illuminate Think Shops, High Velocity Learning (HVL), 5S events as required, Command and Department Strategic Initiatives as well as support for Departmental process improvement data gathering and surveys when deemed appropriate for support contractor personnel by the Government. Additionally, support contractor personnel shall comply with and provide support for audits and inspections.

3.1.9 Support contractor personnel shall ensure that Work Authorization Forms (WAFs) have been routed, and verify that affected systems are tagged out by ship’s force prior to working on shipboard systems, equipment, and components in accordance with Reference 2.13, performing the tag-out process as the Repair Activity (RA), when required.

3.1.10 Some tasks require support contractor personnel to work from ladders, scaffolding and platforms, and where system equipment is difficult to reach, requiring the need to stand, stoop, bend, kneel, climb, and work in tiring and uncomfortable positions. Some tasks require work in inclement weather and/or with high noise levels, and with exposure to oil, grease, dirt, and vibration. Some tasks require lifting 50 pounds and assisting with lifting more than 50 pounds (two people required), depending on specific area of support and equipment being worked on.

3.1.11 Program Management: The minimum requirements for program management of the contract are the following:

3.1.11.1 For contractor program management personnel, the senior/main Program Manager (PM) shall obtain and maintain Project Management Professional (PMP) certification, and additional PM(s) under this contract shall obtain and maintain PMP or Certified Associate in Project Management (CAPM) certification (with PMP being the preferred certification). The contractor shall provide proof of certification to the Contracting Officer Representative within ninety (90) calendar days of contract award or of personnel replacement.

3.1.11.2 The contractor shall transition and ramp up beginning immediately to have a minimum of ninety percent (90%) (on a per-branch basis) of the previously existing support contractor levels in place and fully functioning within sixty (60) days of contract award, and all support contractor positions that are in addition to those previously filled under the preceding contract filled within one hundred and twenty (120) calendar days of contract award.

Backfilled support contractor positions shall be filled as quickly as possible (while ensuring qualified support is provided), within forty-five (45) calendar days of position vacancy start date. The contractor team shall align itself to support the Government workforce with an efficient use of personnel/labor-hours utilizing an effective mix of experience and technical expertise to provide an adaptable, flexible structure that is suited to accomplishing both planned and emergent work. Emphasis shall be placed on a team structure that maximizes productivity, efficiency, and accountability within the labor-hour estimates provided by the Government (see contract Section B).

3.1.11.3 The contractor shall regularly discuss optimum manning recommendations and task distribution with Engineering Department management personnel and the COR. The contractor program management team and COR shall meet weekly to discuss support contractor personnel employment actions, contract action items and concerns, and other important contract-related items. The contractor shall provide an agenda of topics and issues to be discussed (see CDRLs). Contractor program management shall meet regularly (not less frequently than biweekly -every other week) with the Engineering Division Heads. Additionally, the contractor program management team shall provide a quarterly presentation of key contract metrics and statuses to the COR, Engineering Division Heads, and Department Head (see CDRLs).

3.1.11.4 The contractor shall be responsible for supervising, managing, and overseeing the activities of all of the support contractor personnel, as well as subcontractor efforts used in performance of this contract. Contractor program management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support performed in accordance with the requirements contained in this SOW, to include ensuring appropriate company policies and procedures are in place to maintain a professional, competent and productive workforce. The contractor shall provide and enforce the following company policies applicable to all support contractor personnel: timekeeping policy, break and lunch policy, cell phone and Internet usage policy, and dress code policy.

3.1.11.5 The contractor shall be responsible for all aspects of daily supervision of support contractor personnel, with SWRMC Engineering Department (as the Government requirements holder) setting work priorities. The contractor shall ensure that senior support contractor personnel onsite are knowledgeable and available to provide guidance to junior support contractor personnel. The contractor shall submit their planned management strategy and structure to meet this requirement as part of their proposal. The proposed management strategy and structure of the contractor awarded the contract may be invoked as a requirement of the contract.

3.1.11.6 Contractor program management shall be readily accessible during SWRMC weekday business hours (specified in Paragraph 1.4), as well as after hours during times when support is actively being provided (e.g.

overtime support), to ensure all requirements, including emergent and urgent, are met, and that support contractor personnel issues are addressed promptly. Contractor program management shall return telephone calls as soon as possible, but within a maximum of four (4) business hours; and email correspondence promptly, within one (1) business day.

3.1.11.7 The contractor shall notify the COR and Government requirements holder, as soon as feasible, for any issues affecting contract performance that cannot be immediately resolved.

3.1.12 Technical Support: Technical support requirements and tasks for the contract are the following:

3.1.12.1 Support contractor personnel shall be able to interpret, select, adopt, and apply engineering guidelines, principles, and practices to solve technical problems.

3.1.12.2 Support contractor personnel shall provide assistance, training and technical subject matter expertise related to ship maintenance and repairs ships’ force military personnel during FTA, assessments, and CMO events.

3.1.12.3 Support contractor personnel shall provide assistance, training and technical subject matter expertise related to I-level ship maintenance and repairs to SWRMC civilian and military personnel.

3.1.12.4 Support contractor personnel shall be able to perform normal visual, functional, and operational checks using the applicable equipment Maintenance Requirement Card (MRC).

3.1.13 Departures From Specification Adjudication: Support contractor personnel shall generate responses for departure from specification requests per (ref. 2.46) (SWRMC DFS SOP).

3.1.14 Contract Management Oversight: Support contractor personnel will complete task required in support of planning, execution, and certification of work per JFMM, Critical Work Instruction, Work Certification Instruction (refs 2.4, 2.49, and 2.50)

3.1.14.1 Support contractor personnel shall utilize the Engineering Service Request program per ref 2.48 (SWRMC ESR SOP) when providing responses to inquiries from maintenance teams.

3.1.14.2 Support contractor personnel shall generate responses for DFS requests per ref 2.46 (SWRMC DFS SOP) in support of work not being completed in accordance with specifications during ship availabilities.

3.1.15 Fleet Technical Assistance: Support contractor shall complete FTA per JFMM Volume 6 Chapter 2 (ref 2.4) for ship identified places mentioned in Section 1.4.1, providing technical guidance and system troubleshooting in support of ship’s force conducting system adjustments and minor repairs.

3.1.15.1 Assessments: Support contractor personnel shall be able to conduct assessments, identifying deficiencies on shipboard equipment and systems in association with the Integrated Class Maintenance Plans (ICMP), Total Ship Readiness Assessments (TSRA), Type Commander (TYCOM) material inspections (TMI), and Board of Inspection and Survey (INSURV) assessments per JFMM Vol. 6 Ch. 42 (ref. 2.4).

3.1.15.2 Support contractor personnel shall be able to support shipboard assessment/assistance/maintenance events (Total Ship Readiness Assessments (TSRAs) and Maintenance Assist Teams (MATs)), when required per reference JFMM Vol. 6 Ch. 42 (ref. 2.4). Assist in the inspection and functional checkout/demonstration of major shipboard systems and equipment, with responsibility for determining the material condition, state of operability, and identification of deficiencies. Augment Engineering Department personnel to conduct assessments and perform maintenance to include assisting and training ship’s force personnel. All on-site support contractor personnel shall be capable and available to get underway with the ship in the performance of these duties when required.

3.1.15.3 Support contractor personnel shall be able to provide debriefs and completed Material Assessment Findings (MAF) reports to the cognizant Assessment Director (AD) upon completion of Total Ship Readiness Assessment (TSRA) tasks.

3.1.15.4 Support contractor personnel shall be able to provide debriefs and completed required deficiency data and reports to cognizant INSURV officer for INSURV inspections.

3.1.16 JOB QUALIFICATION REQUIREMENTS (JQRS)

3.1.16.1 The contractor will assign each employee a Job Qualification Requirement (JQR) where applicable.

3.1.16.2 The contractor is responsible for the development of training plans for support contractors. Upon approval by the applicable C200 Branch Head and the COR, the contractor shall provide the necessary training to support contract employees to meet the JQR requirements.

3.1.16.3 The contractor will maintain and report on a monthly basis the support contractor progress on JQRs.

3.1.16.4 Upon completion of JQR requirements, the contractor will coordinate with C200 leadership to schedule required interviews with C200 leadership qualification board.

3.2 SAFETY AND ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with SWRMC Environmental, Safety and Health (ESH) (ref 2.16 - 2.50). These requirements shall be incorporated into the Contractor's Safety and Health Program. The contractor shall support SWRMC Environmental Safety and Health (ESH) program in accordance with the Occupational Safety and Health Act (OSHA), local, state and federal environmental protection requirements, and SWRMC ESH instructions, SOP’s and any other applicable guidance’s.

3.2.1 OCCUPATIONAL NEAR-MISHAP/INJURY/ILLNESS REPORTING AND DART RATE

The contractor shall verbally report all near-mishaps, incidents, injuries, and illnesses of support personnel related to the performance of this contract to SWRMC ESH Department Management, Engineering Department Head and the COR immediately upon becoming aware of such an incident. An initial incident report utilizing the NAVSEA Standard Item 009-74 (ref. 2.9) form shall be provided to these same parties within eight (8) working hours of the incident. A final incident report of the same format, complete with root-cause analysis, shall be provided promptly after incident investigation has been completed.

3.2.1.1 The contractor shall provide an OSHA 300A report initially and annually thereafter to the SWRMC ESH Department and the COR. The report shall include Total Case Incident Rate (TCIR); and Days Away, Restricted, and Transfer (DART) rate data, along with hours worked for SWRMC during the annual period. The contractor shall provide their Calendar Year (CY) quarterly TCIR and Lost Time (LT) TCIR to SWRMC EHS office via the SWRMC COR representative.

3.2.3 MISHAP PREVENTION AND ACCIDENT/INCIDENT INVESTIGATION

The contractor shall participate in SWRMC mishap prevention programs and processes as they relate to support contractor personnel under this contract. The contractor shall support accident, incident, near-miss, and/or property damage critiques and investigations related to the performance of this contract, or when the contractor is witness to any accident, incident, near-miss, and/or property damage that SWRMC is critiquing and/or investigating. This includes interviews, support contractor personnel statements, photographs, and any other processes involved/included in the critique and/or investigation.

3.2.4 OCCUPATIONAL INJURY/ILLNESS DOCUMENTATION

The contractor shall maintain all records, documentation and reporting requirements associated with injuries and illnesses of contractor personnel related to the performance of this contract, as required by 29 CFR 1904 (ref. 2.20).

3.2.4.1 Environmental Safety and Health Instruction

The Contractor shall provide Contractor ESH instructions and/or written programs to SWRMC Contracting Officer Representative (COR) Department that includes but not limited to, upon request;

3.2.4.1.1 Control of Hazardous Energy (LOTO) (29CFR 1915.89)

3.2.4.1.2 Hazard Communication Program (29CFR 1910.1200(e))

3.2.4.1.3 Emergency Action Plan (29CFR 1910.38)

3.2.4.1.4 Injury Illness Prevention Program (Title 8, CCR section 3203) (CAL-OSHA)

3.2.4.1.5 Fall Protection program (29CFR 1910.140 subpart D and I) (OPNAVINSTR 5100.23)

3.2.4.1.6 Hazard Analysis (29CFR 1910.132(d)(1))

3.2.4.1.7 Confined and Enclosed spaces (29CFR 1915, subpart B)

3.2.4.1.8 Fire Safety Plan (29CFR 1915.502)

3.2.5 JOB HAZARD ANALYSES, ERGONOMIC STUDY, AND INDUSTRIAL HYGIENE ANALYSIS

The contractor shall conduct Job Hazard Analyses (JHAs) and monitoring for support personnel, to ensure sufficient protection protocols are being…