Sources Sought -Asset Management and Tracking System.pdf

SOURCES SOUGHT NOTICE

ASSET TRACKING AND MANAGEMENT SYSTEM

MEDICAL EDUCATION AND TRAINING CAMPUS (METC)

JOINT BASE SAN ANTONIO (JBSA)-FORT SAM HOUSTON

9 JULY 2024

This is a Sources Sought Request Only.

This is NOT a Solicitation or Request for Quote.

1. PURPOSE: The Sources Sought request is to identify potential vendors who are interested and capable of providing an Asset Tracking and Management System to supplement the Defense Medical Logistics Standard Support (DMLSS) and Asset Inventory Management System (AIMS) at METC. These programs are the primary support systems for the METC Logistics and Information Technology & Multimedia Branch (ITMB) functions associated with METC’s medical training mission. The need for this system is to increase the ability to identify, locate and track IT and Medical device assets throughout METC’s facilities, ensuring timely scheduled preventive maintenance, accurate inventory capture, and efficient allocation of assets for operations/training/etc. The Asset Tracking and Management System shall be installed and maintained on METC located on Joint Base San Antonio (JBSA)-Fort Sam Houston.

1.1 DESCRIPTION OF SERVICES:

The selected Contractor shall provide an integrated active and passive asset tracking solution (all hardware, software, asset tags, installation, configuration, training, testing and maintenance of system), except as specified herein as government furnished, which incorporates passive and barcode tracking capability.

General System Requirements.

• The total number of assets is approximately 20,000.

• Be locally hosted and client/server based.

• Provide administrators with a thick client and web-based interface.

• Have local and remote administration and management.

• Be capable of leveraging a virtual infrastructure.

• Leverage the buildings Local Area Network (LAN) for server and application administration.

• Primarily leverage the buildings WLAN for active asset tracking communication.

• Buildings WLAN operates on WLAN 802.11n and later specification.

• Buildings WLAN consists of RUCKUS products.

• Supplemental technologies (Infrared, Ultrasound, etc.) for active tracking will not be leveraged for this effort.

• The system must be able to meet DODI 8510.01 Risk Management Framework requirements and provide Enterprise Mission Assurance Support Service (eMASS) ID number for verification.

• Be IPV6 capable.

• Be Public Key (PKI) enabled and Client Access Card (CAC) enforced.

General System Capabilities:

• Be able to track and manage assets > to 25,000 assets.

• Be scalable to allow for future centralized tracking of assets at approximately 50 buildings with approximately 100,000 assets.

• Web-based user interface that displays current and historical tracking information, which includes printing and exporting functionality.

• Have alert options that display and/or send alerts.

• Track passive tags and have the ability to integrate DMLSS and AIMS (and/or other) records.

• Be capable of providing zone tracking, such as when tags pass a system-defined boundary or through an ingress/egress point.

• Point of entry (choke-point) and directional for capturing movement in and out to ensure captured items coming and leaving are tracked.

• Have multiple alert options if a tag passes through these areas.

• Provide variable levels of resolution based on the intended function of an area.

• Provide room-level accuracy for active tracking with resolution within a 5-foot radius.

Note: Specific and detailed requirements will be provided to vendors should the Government decide to formally solicit this requirement.

INTERESTED VENDORS: Are encouraged to provide any product literature (specifications) of their potential systems that would meet this requirement. Note: This would be at no cost to the Government.

SET ASIDE: The Government is contemplating issuing this requirement as a 100% Set- Aside for Small Business.

NAICS CODE: 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services. Interested firms are encouraged to recommend a more appropriate NAICS in their response; however, include the rationale for an alternate selection.

PSC CODE: 7A21 IT and Telecom - Business Application Software (Perpetual License Software).

CONTRACT INTEREST: The Government is contemplating issuing a Firm Fixed-Price (FFP) contract to a vendor who fully understands the scope and can meet the needs of this requirement.

Interested vendors should respond by email to Ms. Megan Kite, Contract Specialist, at megan.kite@us.af.mil and Gary Beck, Contracting Officer at gary.beck@us.af.mil by 17 July 2024 by 4:00 PM CT with the below contractor information.

CONTRACTOR INFORMATION

Company Name:

Point of Contact:

Company Address:

Phone #:

Email Address:

mailto:megan.kite@us.af.mil mailto:gary.beck@us.af.mil

UEI Number:

Cage Code:

Business Size:

(Small Business)

YES NO

NAICS Code:

518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

YES NO

AS NOTED ABOVE THIS IS A SOURCES SOUGHT NOTICE ONLY AND IS BEING

ISSUED TO GAGE POTENTIAL INTEREST IN THIS REQUIREMENT.

SPECIFIC PROGRAM DETAILS ARE NOT AVAILABLE AT THIS TIME BUT WILL BE

PROVIDED SHOULD THE GOVERNMENT DECIDE TO ISSUE A SOLICITATION FOR

THIS REQUIREMENT.