Sources Sought - 36C78625Q50343 - Trailer - Florida NC.docx

SOURCES SOUGHT SYNOPSIS ONLY

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to: NAICS 336214, Travel Trailer and Camper Manufacturing, with size standards of 1,000 Employees.

Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA’s VetCert, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

Complete the information requested below and attach any pertinent documents/ information necessary.

GENERAL REQUIREMENTS:

The National Cemetery Administration (NCA) has a requirement to establish a contract for the purchase of one (1) mobile office trailer, which includes ONE (1) ADA-compliant restroom, due to a need for additional office space needs. The trailer will provide additional office space for 6+ employees. The contractor shall be responsible for the delivery and set-up. The contractor must be able to deliver the trailer within thirty (30) days of contract award.

PARTICIPATING FACILITIES:

Florida National Cemetery Avenue Cementerio Nacional 6502 SW 102nd Bushnell, FL 33513

In response to this announcement, please complete the information below and return to Janice.Brooks@va.gov by 8/11/2025 by 10:00 a.m. CST.

Company Name:

Address:

Contact Name:

Phone No:

Email:

Cage Code and/or SAM Unique ID:

Business size information

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:

Comment:

Comment:

If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

Landscaping Services

NAICS: 561730

Contract Number:

Vendor Name:

Cage Code and/or SAM Unique ID:

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Janice.Brooks@va.gov by 8/11/2025 by 10:00 AM CST.

STATEMENT OF WORK (SOW) for

OFFICE TRAILER WITH RESTROOMS PURCHASE AT

FLORIDA NATIONAL CEMETERY

6502 SW 102ND AVE BUSHNELL, FL 33513

REQUIREMENT:

Florida National Cemetery has a requirement for the purchase of one (1) mobile office trailer, which includes ONE (1) ADA-compliant restroom, due to a need for additional office space needs. The trailer will provide additional office space for 6+ employees. The contractor shall be responsible for the delivery and set-up. The contractor must be able to deliver the trailer within thirty (30) days of contract award.

Trailer Location

DESCRIPTION/SUMMARY:

The contractor shall provide all personnel, labor, supervision, management, equipment, tools, materials, transportation, shipping, delivery, permits, and setup of one (1) temporary office trailer at Florida National Cemetery as shown in the configuration below. The configuration is a request, and contractor can make other recommendations to comply with state and local requirements. The trailer must be installed and maintained in a manner that minimizes disruption to cemetery operations while providing a safe and comfortable facility for employees.

SPECIFICATIONS:Suggestion

The temporary trailer must meet the following specifications:

1) General Requirements

a) Size: 24’ X 60’ (Double-wide) or similar.

b) Unit: Prefabricated, job-built, or mobile unit.

c) Body: Wood/Aluminum siding or comparable

d) Building Condition: NEW

e) Skirting: All around trailer

f) ADA compliant with anti-slip surface for main entrance with stairs at secondary egress.

g) Compliance with Florida and the International Building Codes

2) Interior Layout & Features

a) (6) Office Spaces

b) (1) Common/Breakroom Area

c) (7) private offices with lockable doors

d) (1) ADA-Compliant Restrooms (each with toilet and sink)

e) Walls & Ceiling: Paneling, vinyl covered or freshly painted GWB, acoustical tile, or painted ceilings.

f) Flooring: Vinyl tile

g) Non -slip entry door floor mats

h) Central HVAC

3) Electrical & IT Infrastructure

a) Meet Florida and the National Electric Code (NEC) requirements.

b) Lighting: 24”x48” LED ceiling lights

c) Power: 120/240 -volt single phase electric

d) Emergency Exit Light w/ battery back up

e) Breaker Panels: (1) 240V single phase, 150 A main breaker

(1) 240V single phase, 125A main breaker

f) Outlets: Minimum of 13 duplex receptacles with surge protection per office area

g) Outside lights at entry doorways and stairs

4) Plumbing

a) Water Closet – tank type with elongated bowl with open front seat.

b) Instantaneous hot water heater

c) Include all necessary bathroom accessories including but not limited to grab bars, toilet paper dispenser and paper towel dispenser.

d) Meet Florida and International Plumbing Codes

5) HVAC & Insulation

a) Air Conditioning & Heating: All-season operability required.

b) Insulation: Insulated walls and floors

c) Programmable auto change-over heat and cooling thermostat

6) Security & Accessibility

a) Doors: Two (2) exterior doors with dead bolts, keyed from the outside.

i) Locks must have interchange cores to allow the station to key with its existing lock system.

b) Accessibility Features: ADA-compliant accessible ramp

i) Staircase for the second exterior door

7) Stability & Safety

a) Unit shall be anchored to meet calculated wind load and weight capacity requirements.

b) Contractor shall ensure compliance with all applicable safety and accessibility laws.

c) Smoke/carbon monoxide alarms and fire extinguishers mounted on wall.

DELIVERY AND REMOVAL:

The contractor shall be responsible for the delivery, blocking, leveling, and tie-down of the temporary office trailer to withstand routine weather conditions for the subject location. All equipment must be set up to prevent leaks and spills. Prior to delivery the contractor must conduct a full system test, including cooling, heating, and electrical connections, to ensure the unit is fully operational. If any issues arise after delivery, the contractor shall dispatch a service technician to address and resolve them promptly.

GENERAL INFORMATION:

a) Dignity Clause:

1. Every action by contractor personnel at a national cemetery shall be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care shall be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

2. Contractors shall not walk, stand, lean, sit or jump on headstones or markers. Nor shall they drive over them.

a. Hours of Operation: Monday through Friday 7:00 am to 3:30 pm

b. Federal Holidays: when the holiday is on a Saturday the preceding Friday will be the Federal holiday. When the holiday is on a Sunday the following Monday will be the Federal holiday.

1. New Years Day – January 1st.

2. Birthday of Martin Luther King Jr. – Third Monday in January

3. Washington’s Birthday – Third Monday in February

4. Memorial Day – Last Monday in May

5. Juneteenth National Independence Day – June 19th

6. Independence Day – July 4th

7. Labor Day – First Monday in September

8. Columbus Day – Second Monday in October

9. Veterans Day - November 11th

10. Thanksgiving Day – Fourth Thursday of November

11. Christmas – December 25th

GOVERNMENT-FURNISHED EQUIPMENT/PROPERTY:

The Government will provide power and communications connections to the temporary office trailer.

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