Sources Sought-36C77626Q0082-Fire and Life Safety BPA.pdf

Sources Sought Notice

SUBJECT* Third Party Fire and Life Safety Services VA Wide Blanket Purchase Agreement Request for Industry Capability Statement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77626Q0082

RESPONSE DATE/TIME/ZONE 02-09-2026 12:00pm EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE To be determined

PRODUCT SERVICE CODE* R425

NAICS CODE* 541330

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

(PCAC)

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Doniver G. Hamilton Doniver.Hamilton@va.gov

216) 791-3800 ext. 11379

PLACE OF PERFORMANCE

ADDRESS VA Wide-Task Order Dependent

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.Va.gov URL DESCRIPTION Department of Veterans Affairs-homepage AGENCY CONTACT’S EMAIL ADDRESS Doniver.Hamilton@va.gov EMAIL DESCRIPTION Contract Specialist-email

DESCRIPTION

SYNOPSIS:

INTRODUCTION:

This Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is conducting a market survey and is seeking potential sources for a VA Wide Blanket Purchase Agreement for Third-Party Fire and Life Safety Services.

PROJECT DESCRIPTION:

The U.S. Department of Veterans Affairs (VA) and Program Contracting Activity Central (PCAC) (herein referred to as “the Government”) requests information from the market on the qualifications and experience of specialized firms to provide third-party fire and life safety professional services for VA Healthcare Systems across the United States and its territories. As its own Authority Having Jurisdiction (AHJ), the Veterans Health Administration is responsible for ensuring its adopted fire and life safety codes and standards are adhered to in the design, construction and operation of its facilities in accordance with VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects dated May 19, 2022 (https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=9797), the VA Fire Protection Design Manual, Ninth Edition dated Nov 1, 2023 (https://vatilms.va.gov/vatilms/reports/PG-18- 10%20Design%20Manuals), the new Joint Commission Physical Environment Essentials for Health Care Standards (https://store.jcrinc.com/2026-physical-environment-essentials-for-health-care/) that are replacing the Environment of Care Standards (https://www.jointcommission.org/en- us/knowledge-library/environment-of-care), and any code or standard incorporated by reference in the above documents.

PROCUREMENT INFORMATION:

PCAC anticipates a multi-award BPA for projects VA wide. The BPA term will consist of a five-year base term. During the life of the BPA, the Facility Management Department and Engineering Division will identify projects best completed under call orders issued by the Contracting Officer. All contract work will be completed through individual Firm Fixed Price (FFP) call orders awarded against the established BPA for individual project. These call orders will be competed amongst the BPA awardees. Each call order will have its own period of performance established. The North American Industry Classification System (NAICS) code is not 100% certain currently but is anticipated to be 541330 (size standard $25.5 million).

CAPABILITY STATEMENT:

Respondents shall provide a general capabilities statement to include the following information:

Section 1: Provide company name, Unique Entity Identifier (UEI), company address, Point-of- Contact name, phone number and email.

Section 2: Provide company business size based on NAICS code 541330. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.). Additionally, respondents are encouraged to provide current GSA schedule information, if applicable, relevant to the scope and intent of this project.

Section 3: Provide a Statement of Interest in the project.

Section 4: Provide the type of work your company has performed in the past in support of the same or similar requirement. This section is IMPORTANT as it will help to determine the type of socio-economic set-aside, if any. Please provide the following in your response:

No more than three (3) contracts that your company has performed within the last seven

(7) years that are of comparable size, complexity, and scope to this requirement.

Include the project name, project owner and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates.

Provide specific examples that relate aspects of previous projects to the proposed project. Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work.

Describe your Self-Performed** effort (as either a Prime or Subcontractor). Describe Self-Performed work in terms of dollar value and description. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided.

a. Fire Protection Firm Capabilities Statement – For the firm, submit a two-page capabilities statement documenting the services offered and experience of the firm. Specific information on the firm’s experience performing fire protection and life safety reviews for design and construction projects as well as developing and updating healthcare facility Statement of Conditions (SOC) drawings shall be included in the statement. The primary North American Industry Classification System (NAICS) code of the firm used with its SAM.gov registration and if the firm is registered as a set-aside/special interest group small business(es) (https://www.gsa.gov/small-business/register-your- business/explore-business-models/setasides-and-special-interest-groups) shall also be listed in the statement. Format is not specified, but it is recommended the firm review the Small Business Administration’s guide on capability statements (https://www.sba.gov/sites/default/files/2025-03/8a- CapabilitesStatement-508.pdf) prior to preparing the statement.

b. Fire Protection Engineer Curriculum Vitae (CV) or Resume – For each Fire Protection Engineer (FPE) on staff with the firm as a W-2 employee (i.e., directly employed by the firm, not as a consultant), submit a one-page CV or resume documenting the FPE’s education, licensure and experience. The CV/resume must show the FPE meets the minimum qualifications as stated in Paragraph 2 of VA Qualifications and Scope of Services: Project Fire Protection Engineer dated Jun 1, 2021 (Attachment 1), as well as list the Professional Engineer licensing jurisdiction(s) and license(s) number. Format is not specified, but it must be legible and concise.

This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company’s name, address, Unique Entity Identifier (if available), socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. Submissions (responses) shall be submitted via email to the primary and secondary points of contact listed below by Friday, February 6, 2026 at 12:00pm EST.

The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories or proceed with full and open competition as other than small business.

At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Contract Opportunities at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis.

Contracting Office Address:

VHA Program Contracting Activity Central (VHA-PCAC) 6100 Oak Tree Blvd. Suite 490 Independence, OH 44131

Primary Point of Contact:

Doniver G. Hamilton Contract Specialist Doniver.Hamilton@va.gov

Secondary Point of Contact:

Megan A. Dohm Contracting Officer Megan.Dohm@va.gov

See attached document: Life Safety Drawing- Sample Scope of Work.

See attached document: FLS-SOW.

See attached document: Project Fire Protection Engineer, Qualifications and Scope of Services.

End of Document