Life Safety Drawing- Sample Scope of Work.docx

PERFORMANCE WORK STATEMENT (PWS) FOR THE DEPARTMENT OF VETERANS AFFAIRS, VETERANS HEALTH ADMINISTRATION, FIRE PROTECTION ENGINEERING AND LIFE SAFETY DRAWING SERVICES

I. SCOPE:

The Contractor shall provide all professional architectural, fire protection engineering, life safety, and code consulting services required to update the facility’s existing life safety drawings][develop new life safety drawings based on existing architectural drawings, otherwise known as “Statement of Conditions Drawings” (SOC Drawings). Based on Contractor field observations of existing conditions, existing drawing review, and discussions with the VA station, the Contractor shall furnish a complete set of life safety drawings and a report to Facilities and Engineering Service (FES) describing findings and recommendations. Drawings must comply with Joint Commission and VA requirements.

II. DESCRIPTION OF TASKS:

Contractor tasks include, but are not limited to, the following:

1. Meet with the station in-person to review and document the status of any known unresolved fire protection or life safety deficiencies.

1. Review any recently renovated areas where new architectural backgrounds may be needed for the survey work.

1. Conduct in-person fire protection and life safety assessments of the facility as needed to develop complete life safety drawings and to address questions, comments, and other related needs identified by the station. In addition to initial site visits prior to draft deliverable submission, it is anticipated that at least one additional site visit will be required between submission of the draft and final deliverables. The Contractor is responsible for all site visits necessary to produce drawings that meet the needs of the VA. The assessments must be based on the edition of NFPA 101 enforced at the time of contract award and will include above- and below-ceiling surveys as necessary to confirm barrier/separation routing and other relevant life safety features in all portions of the building[s] noted in the order. The assessment will include, but not be limited to:

2. Occupancy Classifications

2. Separated and Non-Separated Mixed Occupancies

2. Construction Type

2. Vertical Openings including Communicating Spaces, Convenience Openings, & Atriums

2. Protection of Hazards

2. Extent of fire sprinkler protection

2. Corridor Protection / Separation

2. Subdivision of Building Spaces and Smoke Barriers

2. Fire Barriers

2. Operating Features pertinent to life safety drawing development

2. Means of Egress

· Components

· Arrangement of Means of Egress

· Suites

· Travel Distance

· Exit Discharge

· Horizontal Exits

· Building Separations

1. Contractor scope does not include:

3. Fire and smoke door surveys

3. Detailed evaluation of sprinkler and fire alarm systems

3. Evaluation of fire extinguisher locations

3. Evaluation of exit sign locations

1. During the survey, verify the accuracy of the background drawings and work with the facility to update the backgrounds where existing building areas are renovated. The Contractor shall make any needed architectural background updates to the life safety drawings, in compliance with VA CAD standards.] [The Contractor shall make any needed architectural background updates to the life safety drawings, in compliance with VA CAD standards, only if the VA provides AutoCAD or Revit files that contain the needed background changes.

1. Develop a report that details findings and resolutions resulting from the survey for review and comment. Any significant deficiencies will be reported to the facility when found. Code references and specific location references must be provided for all findings.

1. Develop Life Safety Plans in [AutoCAD] [Revit] format based on existing AutoCAD or Revit drawings, indicating the fire protection and life safety features of the buildings. Drawings must indicate the routing and requirements for all fire and smoke barriers, corridor walls, hazardous areas, chutes, suites, exits, etc. The drawings must also include the following:

6. Notation regarding if the building is sprinkler protected throughout, including identification of those areas of the building that do or do not have sprinkler protection

6. Symbols legend showing features of fire safety

6. Identification, separation (if required), and NFPA 101 classification of all vertical openings

6. Fire barriers

· If vertical enclosures are identified with fire barriers, they must also be labeled as to their function (i.e., linen chute/HVAC shaft/elevator, etc.)

6. Smoke barriers, smoke partitions, smoke resistive construction, corridor separation

6. Hazardous Areas, as defined by NFPA 101

6. Exits

6. Suites in health care occupancies, including the type (sleeping, patient care non-sleeping, non-patient care) and suite size (maximum suite size is per current edition of NFPA 101).

6. Equivalencies Previously Approved by Joint Commission or other accrediting body, located on drawings where the covered deficiencies are identified.

· Summary of deficiencies covered by approved equivalency

· Summary of compensating measures for such deficiencies

6. An exit stair summary table, detailing floors served and level of exit discharge

6. A diagram or table that details all smoke/fire zones in the building(s), their use and occupancy, the area of the zone, the extent of sprinkler protection and smoke detection in the zone, and the type/classification of building construction

6. A fire barrier and door requirements summary table that includes requirements for the barriers and openings in the barriers, by type of barrier as shown in the Life Safety Symbols. This table shall include applicable code references and shall be provided on its own drawing sheet.

1. Develop a report that details and describes the building’s fire and life safety features, provides the findings and resolutions, and provides a detailed discussion on any significant fire and life safety issues identified.

1. Submit all documents to the COR electronically. These will include:

8. Survey Report, including Findings and Resolutions.

8. Life Safety Plans, in PDF and [AutoCAD][Revit] format.

8. Excel spreadsheet of all findings.

1. The COR and/or CO may require the Contractor to meet virtually with the CO, contract administrator, and other government personnel as deemed necessary. The Contractor may request a virtual meeting with the COR and/or CO when deemed necessary.

1. The Contractor shall provide, via email, minutes of all government-Contractor meetings. The Contractor shall provide these draft minutes within two business days after completion of the meeting. The government representative will review draft minutes; make edits as appropriate and return to the Contractor. Contractor shall have one business day after receipt to finalize minutes and return to the government.

1. The Contractor shall ensure contract employees maintain open and professional communication with the staff at the VA facilities. Complaints validated by the COR or VA staff will be reported in writing to the CO for action. If the Contractor fails to correct validated complaints raised by the COR and CO to the satisfaction of the COR, it will be considered a failure in performance.

III. SUBMISSION TIMELINE AND ACCEPTANCE OF DELIVERABLES

A draft submission of all deliverables, including drawings, reports, etc. must be submitted to the COR within [120] days of task award. The Contractor must provide final deliverable submission within [30] days of receipt of VA comments on the draft deliverables.

The VA will review all deliverables identified under this contract for functional and aesthetic relationship. VA review of the Contractor’s work shall not be construed by either party to relieve the Contractor from any requirements of this scope of work, such as the requirement for deliverables to comply with applicable codes, standards, and VA requirements.

Reports / documents will be accepted by the VA when all discrepancies, errors or other deficiencies identified in writing by the COR, designee or government representative have been corrected. Electronic copies shall be delivered via email to the VA submitter. If specific VA guidance does not exist, the Contractor shall use best commercial practice for formatting reports and documents. If the government representative finds that the report/document contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements stated in this PWS, the document may be immediately rejected without further review and returned to the Contractor for correction and resubmission.

IV. QUALIFICATIONS - FIRE PROTECTION ENGINEER

The Fire Protection Engineers(s) (FPE) must have the following qualifications:

1. A licensed professional engineer in the United States who has an ABET-accredited bachelor’s degree in fire protection engineering or has a master’s degree or other advanced degree in fire protection engineering (“fire safety” or similar degrees are not acceptable), AND

Has passed the principles and practices examination in fire protection engineering, AND

Maintains a current license (P.E.) in fire protection engineering.

2. Five years of experience in application and interpretation of National Fire Protection Association (NFPA) Codes and Standards and the model building codes.

3. Five years of experience in the design/review of automatic sprinkler and fire alarm systems, including all the following:

a. Automatic sprinkler and fire alarm system shop drawings.

b. Automatic sprinkler system hydraulic calculations.

c. Fire alarm system voltage drop and battery calculations.

4. Five years of experience in the application and interpretation of NFPA codes and standards, including, but not limited to, NFPA 1, 3, 4, 10, 13, 14, 17A, 20, 24, 25, 30, 45, 72, 75, 80, 82, 90A, 96, 99, 101, 110, 220, 241 and 2001.

5. Five years of experience in the design of health care facilities on projects of similar relevance and complexity.

6. Five years of experience in acceptance testing fire protection systems.

7. Five years of experience developing life safety drawings (statement of conditions drawings) for complex health care occupancies (occupancies containing NFPA 101 suites, high-rise buildings, horizontal exits, separated and mixed occupancies, etc.) to be used for accreditation compliance purposes.

Substitution of Personnel All FPEs working on this contract must have their resumes reviewed and approved by the COR and the Contracting Officer. New personnel shall not commence work until all necessary security requirements have been fulfilled, and resumes provided and accepted. The COR or designee will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

VI. GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

The VA COR or government designee will provide the Contractor with copies of documents that the VA is legally required to provide. The Contractor shall request other VA documentation deemed pertinent to the work directly from the COR, government designee or facility representative. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work without violating any applicable copyright laws. The most current versions of such documents will be used for all referenced documents. If a version cited in this PWS is updated during the period of performance of this contract, then the most recent / updated version will be applied.

The Contractor shall maintain communications with the VA COR, government designee or facility representative as needed to complete the scope of this task. The government will be available for communication (calls, email, etc.) as reasonably needed to complete the scope of this task, subject to COR availability.

The Contractor is not required to perform services on the following federal holidays set by law (USC Title 5 Section 6103):

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Juneteenth Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day