Sources Sought 36C25926Q0169 -.pdf
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- Solicitation number
- 36C25926Q0169
About this file
This Sources Sought Notice is for off-site diagnostic radiology services for Veterans at the Vinita VA Clinic, part of the Eastern Oklahoma VA Health Care System. The Department of Veterans Affairs, Network Contracting Office (NCO) 19 anticipates awarding an Indefinite Delivery Indefinite Quantity (IDIQ), firm-fixed price contract with a base period from March 1, 2026 to February 28, 2027 and nine option years. The contractor will provide licensed technologists and board-certified radiologists to perform and interpret diagnostic X-ray exams, including chest, shoulder, hip, ankle, and abdomen X-rays, with specific CPT codes detailed in the document.
Interested organizations must submit a capability statement by 1:00 PM Mountain Time on January 20, 2026, via email to Fanta Cooper-Wells. The capability statement must include point of contact, mailing address, telephone number, email address, company's business size status, and SAM UEI number. Services will be performed at the contractor's facility, with all images provided on DICOM-compatible CD/DVD, accompanied by a printed report, and delivered to the Vinita VA Clinic within 24 hours of exam completion. This is a request for information only and may or may not lead to a future solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Draft Peformance Work Statement - Off-Site Radiology.pdf |
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* Eastern Oklahoma VA Health Care System - Off-Site Radiology Service
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 80111
SOLICITATION NUMBER* 36C25926Q0169
RESPONSE DATE/TIME/ZONE 01-20-2026 1:00 MOUNTAIN TIME, DENVER, USA
ARCHIVE 15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* Q522
NAICS CODE* 621512
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Fanta Cooper-Wells fanta.cooper-wells@va.gov
PLACE OF PERFORMANCE
ADDRESS
Vinita VA Clinic Cherokee Nation Medical Clinic 27371 S. 4410 Rd.
Vinita, OK
POSTAL CODE 74301
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION fanta.cooper-wells@va.gov
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office (NCO) 19, is seeking information and sources that can provide off-site diagnostic radiology services for Veterans at the Vinita VA Clinic, part of the Eastern Oklahoma VA Health Care System (EOVAHCS).
Place of Performance: Services shall be provided at the contractor’s facility serving Veterans from the
Vinita VA Clinic located at: 27371 South 4410 Road, Cherokee Nation Medical Clinic, Vinita, OK
74301-7953
Type of Contract: If this Sources Sought leads to a future solicitation, the Government anticipates awarding Indefinite Delivery Indefinite Quantity (IDIQ), firm-fixed price contract. The anticipated period of performance is March 1, 2026 – February 28, 2027, with nine (9) option years.
Qualifications: The Contractor shall provide licensed technologists and board-certified radiologists to perform and interpret diagnostic X-ray exams. All services must comply with VA standards, HIPAA, and infection control protocols, and meet or exceed the standards established by the American College of
Radiology (ACR).
Scope of Work : The contractor shall be responsible for providing diagnostic radiology services, including but not limited to the following CPT codes:
• 71045 – Chest X-ray, single view
• 71046 – Chest X-ray, two views
• 73030 – Shoulder X-ray, complete
• 73502 – Hip X-ray, unilateral
• 73610 – Ankle X-ray, complete
• 74018 – Abdomen X-ray, single view
• 74019 – Abdomen X-ray, two views
See the attached Draft Performance Work Statement (PWS) for the complete CPT code list.
Delivery Requirements:
• All images must be provided on DICOM-compatible CD/DVD with patient identifiers.
• A printed report must accompany the CD/DVD, with patient identification clearly displayed on both.
• Contractor shall deliver the CD/DVD and report to the Vinita VA Clinic, where VA staff will ingest the data into the patient’s electronic medical record.
• Delivery must occur within 24 hours of exam completion during normal business hours.
This is a request for information and sources only, which may or may not lead to a future solicitation! This is not a request for proposal (RFP). The VA will not pay for any information received resulting from these sources sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. Information should be forwarded to the Contract Specialist. Because this is a request for information only, answers to questions will not be posted. Organizations that can provide the required services and are interested in this opportunity are invited to submit a capability statement.
Responses must be sent via email to Fanta Cooper-Wells, Contract Specialist, Department of Veterans
Affairs, at fanta.cooper-wells@va.gov. Please ensure the subject line of the email reads: “Offsite
Diagnostic Radiology Services.”
mailto:fanta.cooper-wells@va.gov
The capability statement shall include:
• Point of contact
• Complete mailing address
• Telephone number
• Email address
• Company’s business size status
• SAM UEI number
Any questions shall be addressed to the Contract Specialist, in writing, at the email address provided. The deadline for this information is 1:00 PM Mountain Time, January 20, 2026.
Potential offerors are responsible for monitoring official Government procurement platforms for the release of the solicitation package.
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