Sources Sought 36C25626Q1077.pdf

1. Title: Sterrad NX Sterilizer or equal brand

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Sterrad NX Sterilization or equal brand, Pineville, LA 71306.

b) Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide delivery and installation of two (2) sterilizers and carts, brand name or equal, as described herein.

4. Place of Delivery:

Alexandria Veterans Affairs Medical Center 2495 Shreveport Hwy Pineville LA 71306

5. Period of Performance:

30 days ARO

6. Responses Requested: The Alexandria VA Medical Center requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

Sources Sought responses are due by 07/23/2026 at 10:00AM (CST) via email to tammy.demille@va.gov. The subject line for responses shall read: 36C25626Q1077 - Sources Sought - Sterilizers and carts.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 339112.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller/Servicer? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the

US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

Please plainly mark any non-contract items as “Open Market”.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison to the name brand or equal product meeting the specific requirements stated herein (see descriptions and quantities at the end of this document.

17) Is your company able to provide all items and quantities on an all-or-none basis?

18) Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

NCO 16 is seeking information from potential contractors on their ability to provide this requirement.

THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Overton Brooks VA Medical Center (OBVAMC) in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all items and quantities on an all-or-none basis.

8. Instructions and Response Guidelines:

Sources Sought responses are due by 07/23/2026 at 10:00AM (CST) via email to tammy.demille@va.gov. The subject line for responses shall read: 36C25626Q1077 - Sources Sought - Sterilizers and carts.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c18).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by the medical center as "market research" and will not be released outside of the medical center Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities https://sam.gov/ website. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought notice, or future

RFP/RFQ.

9. Contact Information:

Contracting Specialist, Tammy DeMille Email address: tammy.demille@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

11. Descriptive/requirement Information:

STATEMENT OF WORK (BRAND NAME OR EQUAL)

Background:

The Alexandria VA Health Care System requires replacement of one Sterrad 100NX sterilizer that has been deemed beyond economical repair and requires an additional unit to ensure redundancy and prevent delays in patient care. Low-temperature sterilization capability is essential for processing single-channel endoscopes and surgical instruments. Acquisition of two Sterrad NX AllClear units will ensure continued safe, timely, and compliant sterilization services.

Scope:

The Contractor shall furnish all labor, equipment, materials, coordination, delivery, installation, setup, testing, and removal/disposal services necessary to provide two low-temperature sterilizers meeting the minimum specifications described in Section 4.

Scope includes:

Delivery of two new Sterrad NX AllClear (or equal) low-temperature sterilizers.

Removal and compliant disposal of one existing Sterrad 100NX (SN: 502 MX2522530) after proper decontamination documentation is provided.

Coordination of installation with Biomedical Engineering and Sterile Processing Services (SPS).

Complete installation, configuration, functional testing, and verification of operational readiness.

Provision of OEM operator training for SPS staff and Biomedical Engineering.

One-year warranty on parts and labor beginning upon Government acceptance.

Vendor must be authorized by the OEM to sell, install, and service the equipment.

A separate service contract may be procured at the end of the warranty period.

Specifications/Characteristics:

The equipment provided shall meet or exceed the following minimum characteristics:

Low-temperature hydrogen peroxide gas plasma sterilizer with no external venting required.

Must sterilize without leaving toxic residues.

Standard instrument cycle time: 28–30 minutes.

Flexible endoscope cycle time: 38–40 minutes (single-channel).

Electrical: single-phase dedicated circuit, dedicated hot and neutral wires, 108–132 VAC, 16A continuous/40A momentary, NEMA 5-20 or equivalent.

Cart-mounted configuration for mobility.

Maximum dimensions: not to exceed approximately 63 in (H) x 32 in (W) x 30–70 in (D) (final acceptable ranges will be based on manufacturer specifications).

Touchscreen user interface; intuitive controls.

Fully compatible with ASP biologicals, test strips, and consumables.

Must include all OEM standard accessories required for operation.

Must be UL-listed or equivalent and meet all applicable FDA and VA standards.

Delivery Requirements Delivery Location:

Alexandria VA Health Care System 2495 Shreveport Highway, 71 North Pineville, LA 71360 Hours: Monday–Friday, 7:00 AM – 3:30 PM

Delivery Requirements:

Contractor shall schedule delivery at least 5 business days in advance.

All equipment must arrive new, unused, in original OEM packaging.

Any shipping damage must be reported prior to acceptance.

Delivery shall occur within 30 calendar days after award unless otherwise approved.

Installation & Acceptance

Contractor shall coordinate installation with Biomedical Engineering and Sterile Processing Services.

Installation must occur within 14 business days after delivery.

Contractor shall provide all required hardware, cables, utilities connection, leveling, and startup testing.

Government acceptance occurs after successful operational verification testing and delivery of all documentation.

Contractor shall remove and dispose of the Sterrad 100NX within 8 business days of installation of new units, in accordance with all federal, state, local, and OEM requirements.

Contractor must provide decontamination certificate prior to removal.

Training

Contractor shall provide OEM-certified training for SPS operators and Biomedical Engineering.

Training shall include startup, shutdown, cycle selection, troubleshooting, and basic maintenance.

Training shall occur at the time of installation or within 5 business days of installation.

Warranty

One-year warranty covering parts, labor, travel, and all OEM-recommended updates.

Warranty shall begin on the date of official Government acceptance.

Contractor shall provide warranty, support contact information and response time commitments.

Security Requirements

This equipment does not connect to VA networks and does not process, store, or transmit VA-sensitive information.

No VA information security requirements apply beyond physical access coordination.

Contractor Responsibilities

Provide authorized OEM products.

Ensure compliance with OSHA, NFPA, FDA, VA, and OEM technical standards.

Provide all required documentation: installation reports, operator manuals, warranty certificates, service manuals (to Biomed), and training records.

Government Responsibilities

Provide access to installation areas.

Ensure utilities (power, space) are available prior to installation.

Coordinate scheduling with SPS and Biomedical Engineering.

Part numbers referenced below are for ASP Sterrad Sterilizers and carts:

Line item Part no. Description Quantity Unit of Issue

0001 10033-004-50 STERRAD NX ALLCLEAR 2 Each 0002 10311-50 STERRAD NX SYSTEMS CART 2 Each