Sources Sought 36C25626Q0368.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 6525--Sources Sought - Intraoral Wireless Dental Scanner - 3Shape TRIOS 6 Brand Name or Equal

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25626Q0368

RESPONSE DATE/TIME/ZONE 02-11-2026 2:00PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6525

NAICS CODE* 339114

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contracting Specialist

Tammy DeMille tammy.demille@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Overton Brooks VA Medical Center

510 E. Stoner Ave

Shreveport LA

POSTAL CODE 71101

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS tammy.demille@va.gov

EMAIL DESCRIPTION Contracting Specialist

DESCRIPTION

1. Title: 36C25626Q0368 - Sources Sought – Intraoral Wireless Dental Scanner

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Intraoral Wireless Dental Scanner - 3Shape TRIOS 6 Brand Name or Equal, Shreveport, LA., 71101.

b) Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide the following:

Dental Services at the Overton Brooks VA Medical Center (OBVAMC) in Shreveport, LA is seeking Intraoral Wireless Dental Scanner - 3Shape TRIOS 6 Brand Name or Equal product.

4. Place of Delivery:

Overton Brooks VA Medical Center Warehouse – Building 1 510 E. Stoner Ave Shreveport, LA 71101

5. Period of Performance:

30 Days ARO.

6. Responses Requested: The Overton Brooks VA Medical Center (OBVAMC) requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 339114.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller/Servicer? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, is your company available under any;

Government Wide Agency Contract (GWAC)

General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

Please plainly mark any non-contract items as “Open Market”.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison to the name brand or equal product meeting the specific requirements stated herein (see descriptions and quantities at the end of this document).

17) Is your company able to provide all items and quantities on an all-or-none basis?

18) Request contractors provide estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

NCO 16 is seeking information from potential contractors on their ability to provide this requirement. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Overton Brooks VA Medical Center (OBVAMC) in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all items and quantities on an all-or-none basis.

8. Instructions and Response Guidelines:

Sources Sought responses are due by 02/11/2026 at 2:00 PM (CST) via email to tammy.demille@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

The subject line for responses shall read: 36C25626Q0368 - Sources Sought – Intraoral Wireless Dental Scanner. NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on responses to subparagraphs 6(a) - 6(c18).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by OBVAMC as "market research" and will not be released outside of the OBVAMC Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or posted at GSA’s Ebuy website. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought notice, or future

RFP/RFQ.

9. Contact Information:

Contracting Specialist, Tammy DeMille Email address: tammy.demille@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS;

however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time.

Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

11. Descriptive/requirement Information:

This requirement is for an Intraoral Wireless Dental Scanner - 3Shape TRIOS 6 Brand Name or Equal with associated software and laptop.

The following part numbers are from BENCO DENTAL SUPPLY CO.:

CLIN 0001: Dell precision with touchscreen, part no. 6234-657 (Quantity 4 each)

CLIN 0002: TRIOS 6 intraoral wireless dental scanner, part no. 6812-559 (Quantity 4 each); includes – Scanner: a TRIOS 6 scanner wand, scanner pod and 1 box with 100 sleeves.

Tips: 1 box with 25 TRIOS Ready Tips, 1 Autoclavable tip, and a TRIOS protection tip.

Batteries: 3 batteries, charger including power cord.

Connectivity: Wireless receiver (TP link).

Documentation: quick guides (cleaning, start up), safety & setup guide.

CLIN 0003: TRIOS CORPS CARE SUBS, 4 years, part no. 6638-506 (Quantity 4 each)

CLIN 0004: Implant Studio, part no. 6099-429 (Quantity 4 each)

CLINs 0001 through 0004 shall be compatible with each other in form, fit and function. All CLINs shall be compatible with MIPACS DENTAL ENTERPRISE PACS SOFTWARE. Response shall include a statement confirming equal product is compatible with MIPACS DENTAL ENTERPRISE PACS SOFTWARE.

Physical, functional, and performance characteristics.

The intraoral scanning system shall include the following:

Provide digital impression that can be done faster than the setting time of conventional impression materials, reduce set up time of the operatory, can be seen immediately.

Saved digital scans can be used for cases that a patient may lose a crown, bite splint, etc. or for implant cases or as diagnostic casts, can be referenced for emergency appointments and used for future treatment

The lab and providers can take images of scans and directly markup images

Permit Implant placement planning, Implant restorations, Full mouth restorations design, Monitoring oral presentation over time: snapshots over time and overlaps to show changes, Communication with milling, potential to mill surgical guides, mill crowns for same day delivery or reduced turn around

Communication with 3-D printers printing of surgical guides, casts, dies, provisional crowns, smile designs, crown “wax-up” for investing and casting

The equipment should provide widest range of treatment options with verified CAD/CAM lab workflows: Crowns, Bridges, Veneers, inlays, onlays, Removable partial dentures, Temporary crowns and virtual diagnostic wax-ups, Post and core Abutments, implant bridges and bars, and full study model scanning including vestibular and palatal areas

Must include Includes software necessary for capture of images, editing and laboratory communication with ability of future updates and upgrades

Capability to integrate additional componentry including software expansion for diagnostic planning, implant treatment planning and milling services

Provide fast, accurate, powder free scanning with option for full arch scanning and articulation

Scanning all surfaces in oral cavity, including semi-transparent ortho brackets and high gloss metals.

Removable scanner tips, with ability to sterilize by autoclave

Support open platform STL files for communication with other manufacturers milling machines.

Portable.

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