SOURCES SOUGHT - 36C24426Q0527 - VANEC PORTABLE PATIENT LIFTS.pdf

SUBJECT* VA North Eastern Consortia (VANEC) Portable Patient Lifts

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19320

SOLICITATION NUMBER* 36C24426Q0527

RESPONSE DATE/TIME/ZONE 05-04-2026 1:00 PM, EST EASTERN TIME, NEW YORK,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 4; Commodities 1 Coatesville VA Medical Center 1400 Black Horse Hill Road Coatesville, PA 19320-2040

POINT OF CONTACT*

Contracting Officer Andrea Aultman-Smith Andrea.Aultman-Smith@va.gov 484-475-5619

PLACE OF PERFORMANCE

ADDRESS VANEC Facilities

VISN 1; VISN 2, VISN 4 & VISN 5

DESCRIPTION

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Businesses capable of meeting requirements and salient characteristics for the equipment listed below.

The purpose of this Statement of Work (SOW) is to establish multiple award vendor BPAs to provide portable patient lifts for all facilities and clinics in the VA Northeastern Consortium (VANEC). The VANEC is comprised of Veterans Integrated Service Networks (VISNs) 1, 2, 4 and 5. All VANEC medical centers, facilities, and clinics are authorized to order from this.

Please note that a preference will be given to US-manufactured equipment, and it will be required for all interested parties to include information where the product offered is manufactured.

Department of Veterans Affairs

VA Northeastern Consortium (VANEC)

Title: Portable Patient Lifts

REQUIREMENT OVERVIEW

The purpose of this Statement of Work (SOW) is to outline the technical specifications and responsibilities of the awarded Vendor(s), in relation to the provision, integration, and implementation of portable patient lifts for all facilities and clinics in the VA Northeastern Consortium (VANEC). The VANEC is comprised of Veterans Integrated Service Networks (VISNs) 1, 2, 4 and 5. All VANEC medical centers, facilities, and clinics are authorized to order from this BPA. The requirement will account for the procurement of mobile lifts, which should include all the necessary hardware, software, tools, accessories, installation, maintenance, warranty, training, and shipping. Lifts should be designed for hoisting and transferring a patient safely and with minimal physical effort. The primary function of the mobile lift is to minimize the need for manual holding by the nurse or caregiver when needing to transfer or reposition a veteran, promoting both patient and employee safety and comfort. Key criteria include safety features, weight capacity, battery life, versatility, integrated scale, and lift capabilities. Preference is made for systems that not only meet the required specifications and intentions, but are compact, requiring less storage and fitting into small spaces alongside beds, in tight restrooms, etc. Any systems that require batteries shall include the appropriate battery charging methodology and equipment.

The contractor shall deliver and install the system(s) with all specified salient characteristics. Only new equipment will be accepted; recertified and refurbished equipment are not acceptable. The contractor shall provide shipping, transport, assembly and all equipment necessary to meet the requirements and capabilities listed within the scope. The contractor shall deliver the mobile lifts to any of the facilities in VANEC. Please see the included station/location list. The assembly and validation of the system must be performed by a vendor service trained representative. The contractor is responsible for identifying any missing parts or components not included in the order for the mobile lifts to be successfully installed and validated to their full potential. The contractor shall include accessories and initial consumables that are necessary for use of the equipment.

Each task order awarded against the BPA will provide exact quantities. Note: For the Fall Recovery Mattress Lift & Single-Patient Use Transfer Systems, no inventory could be identified for replacement.

DEFINITIONS

The VA Medical Device Nomenclature System (VAMDNS) was used, when possible/applicable, to categorize the equipment required. Each general category is defined here to help explain the intention of the specified equipment.

CHAIRS: DISABLED PATIENT

Chairs designed to assist permanently disabled persons in performing long-term activities that the person otherwise finds difficult or impossible to do. Chairs for disabled patients are adjustable in height and may be operated either manually or powered. Most of these chairs also include other accessories or restraints according to patient’s particular disabilities.

CHAIRS: REHABILITATION

Chairs designed to help patients assume a posture that assists in their rehabilitation and mobilization. These chairs typically have special characteristics that facilitate rapid patient positioning in the appropriate posture; the chairs may be mechanically or electrically adjustable. Some chairs also permit limited indoor transportation. Rehabilitation chairs are widely used in acute care settings as well as for short-term and long-term rehabilitation; they are intended for patients with a variety of chronic diseases. Dedicated chairs for cardiac and/or pulmonary rehabilitation are also available.

LIFTS: PATIENT TRANSFER

Lifts designed for hoisting and transferring a patient safely and with minimal physical effort. These lifts consist of a C-shaped or U-shaped support base usually including casters, a vertical mast, a pivoting boom, a swivel bar, a seat, and the lifting mechanism; they are manually, electrically, or battery operated using hydraulic or screw jack lifting mechanisms. Patient lifts are frequently used to transfer patients (e.g. to and from a wheelchair, toilet, or bathtub), reducing the risk of injury to those assisting with transfer and of patient drop. Some patient transfer lifts are mounted on tracks to permit patient transfers between rooms or different vertical levels. Lifts may also be designed to include a horizontal platform that is placed on the floor to raise a patient from the floor to standing or sitting position. These units are usually mobile and battery powered.

LIFTS: PATIENT TRANSFER: MOBILE: BATH

Mobile patient transfer lifts are designed to hoist and transfer patients to a bathtub. These lifts are made with materials that are resistant to water damage. Some units can be used to lower and raise patients in and out of the bathtub. The units may have removable headrests and backrests. These lifts can also be used for showering, toileting, and other hygiene purposes.

STANDING FRAMES: MOBILE

Standing wheeled frames designed to help users remain in a standing, upright position when they are transported. These can also be used as a walking aid. These frames typically consist of a rigid, metal framework with the center of gravity low enough for stability; they include upper bars for user support, bottom bars mounted on casters, and brakes. Mobile frames are available in a variety of configurations according to the intended purposes, such as helping to get in and out of wheelchairs; some frames provide user support to help patients maintain a standing position. Mobile standing frames may include powered mechanisms used to move the frame with the user in a standing position or to lower or raise the patient.

STRETCHER/CHAIRS: PORTABLE

Portable stretchers then can be converted from stretcher to chair and back to stretchers; some may include wheels. Some of these stretchers can be folded or hinged for compact storage and/or include two or four wheels to facilitate patient transportation.

Portable stretchers/chairs are used for patient transportation in places of difficult access or when the space is not enough for stretcher handling, such as stairs and elevators.

EQUIPMENT REQUIREMENTS

Each section represents a different piece of patient lift/support equipment and the specifications that the proposed equipment must meet or exceed. In some cases, associated parts/accessories are listed within the requirements for a piece of equipment. Those accessories should also be available for individual purchase. Offerors are encouraged to propose any additional accessories that would be needed for full use of the system as options when not specifically requested.

CHAIRS: DISABLED PATIENT - Therapeutic Seating

a. The chairs shall be designed for patient comfort and reduce pressure.

b. The chairs shall be able to tilt in space.

c. The chairs shall have wheels.

d. The chairs shall have a back angle recline.

e. The chairs shall have an adjustable leg rest, where the angles can be changed.

f. The chairs shall have a height adjustable footrest.

g. The chairs shall have an adjustable seat width and back height.

h. The chairs shall have an adjustable seat depth that can be done by the user quickly without tools.

i. The chairs should be about to support a weight of up to 400 lbs.

j. The chairs shall be compatible with stand/lift aids.

k. The chairs shall be able to be cleaned with typical hospital-grade cleaning agents.

l. Optional accessories should include an angled seat cushion.

m. Optional accessories should include a padded footplate.

n. Optional accessories should include lateral supports for the legs and body.

CHAIRS: DISABLED PATIENT - Bariatric Therapeutic Seating

a. The bariatric chairs shall be designed for patient comfort and reduce pressure.

b. The bariatric chairs shall be able to tilt in space.

c. The bariatric chairs shall be fully motorized.

d. The bariatric chairs shall have wheels.

e. The bariatric chairs shall have a back angle recline.

f. The bariatric chairs shall have an adjustable leg rest, where the angles can be changed.

g. The bariatric chairs shall have a height adjustable footrest.

h. The bariatric chairs shall have an adjustable seat width and back height.

i. The lumbar portion of the chair shall be removable.

j. The bariatric chairs shall tilt forward to assist with exiting the chair.

k. The bariatric chairs should be able to support a weight of up to 650 lbs.

l. The bariatric chairs shall have removable sides to allow for different transfer techniques.

m. Optional accessories should include lateral supports for the legs and body.

CHAIRS: REHABILITATION - Complex Support Seating

a. The purpose of this seating is to provide complex postural support, while reducing pressure.

b. The chairs shall have a back angle recline

c. The chairs shall be able to tilt in space.

d. The chairs shall have a backward tilt of at least 30 degrees.

e. The chairs shall have wheels.

f. The chairs shall have an adjustable leg rest.

g. The chairs shall have a height adjustable footrest.

h. The chairs shall have adjustable arm height.

i. The chairs shall have an angle adjustable back.

j. The chairs shall have an adjustable seat width and back height.

k. The chairs shall have adjustable lateral supports

l. The chairs shall have a narrow or adjustable head support for better head position.

m. The chairs shall be compatible with stand/lift aids.

n. Optional accessories should include head support pillows.

o. Optional accessories should include different seat cushions.

p. Optional feature should include full motorization of the system (versus manual).

LIFTS: PATIENT TRANSFER - Mobile Floor Lift with High Weight Capacity

a. The purpose of this mobile floor lift is to lift and transfer the patient into areas/rooms where ceiling lifts do not exist or cannot reach.

b. The lift shall be powered.

c. The lift shall have a safe working load limit of at least 700lbs.

d. The lift shall have 360-degree movement of the patient during transfer and positioning.

e. The lift shall have a lifting stroke of at least 40 inches.

f. The lift shall have controls on both the lift itself and on a handset.

g. The handset shall have the appropriate protection level and classification against water.

h. The lift shall reduce the squeezing of the patient via spreader bar.

i. Optional feature should include the addition of a suspended scale.

j. Optional accessories should include different sized slings.

LIFTS: PATIENT TRANSFER - Mobile Floor Lift

a. The purpose of this mobile floor lift is to lift and transfer the patient into areas/rooms where ceiling lifts do not exist or cannot reach.

b. The lift shall be powered.

c. The lift shall have a safe working load limit of at least 500lbs.

d. The lift shall have a lifting stroke of at least 40 inches.

e. The lift’s legs shall be able to adjust/widen to allow for transfer to a wheelchair.

f. The lift shall allow for the use of different spreader bar types depending on the patient and type of move needed.

g. The lift shall have controls on both the lift itself and on a handset.

h. The handset shall have the appropriate protection level and classification against water.

i. The lift shall have an emergency lowering system.

j. Optional feature should include the addition of a suspended scale.

k. Optional accessories should include a four-point spreader bar.

l. Optional accessories should include a two-point spreader bar.

m. Optional accessories should include different sizes and types of slings.

LIFTS: PATIENT TRANSFER - Mobile Floor Lift for Singular Operator

a. The purpose of this mobile lift is to transfer and reposition patients with just one operator/caregiver.

b. The lift shall be powered.

c. The lift shall have a safe working load limit of at least 500lbs.

d. The lift shall have a maximum lifting height of at least 60 inches.

e. The lift shall have a lifting stroke of at least 50 inches.

f. The lift shall allow for the use of different spreader bar types depending on the patient and type of move needed. The bars should be able to be switched out easily.

g. The lift shall have controls on both the lift itself and on a handset.

h. The lift shall have the option to utilize different castors to maneuver under different furniture, such as couches.

i. Optional feature should include the addition of a suspended scale.

j. Optional accessories should include different sized castors.

k. Optional accessories should include different spreader bars.

l. Optional accessories should include a stretcher frame.

LIFTS: PATIENT TRANSFER - Mobile Floor Lift

a. The purpose of this mobile floor lift is for a single caregiver to lift and transfer the patient into areas/rooms where ceiling lifts do not exist or cannot reach. This lift shall have dual masts instead of one column.

b. The lift shall be powered.

c. The lift shall have a safe working load limit of at least 400lbs.

d. The lift shall have a maximum lifting height of at least 55 inches.

e. The lift shall have a lifting stroke of at least 48 inches.

f. Multiple configurations are preferred; for example, two-point spreader bar, four-point spreader bar

g. The lift shall have controls on a handset.

h. The lift shall have powered positioning that allows for precise handling of the patient. The angle of the patient can be adjusted.

i. The lift shall have locking wheels.

j. Optional feature should include the addition of a suspended scale.

k. Optional accessories should include spare batteries.

LIFTS: PATIENT TRANSFER - Mobile Floor Lift for Space Constrained Applications

a. The purpose of this mobile floor lift is for a single caregiver to lift and transfer the patient in space constrained applications. This lift shall have dual masts instead of one column.

b. The lift shall allow for transferring patients in and out of cars and other small spaces.

c. The lift shall be powered.

d. The lift shall have a safe working load limit of at least 350lbs.

e. Multiple configurations are preferred; for example, two-point spreader bar, four-point spreader bar

f. The lift shall have controls on a handset.

g. The lift shall have powered positioning that allows for precise handling of the patient.

h. The lift shall have locking wheels.

i. Optional feature should include the addition of a suspended scale.

j. Optional accessories should include spare batteries.

LIFTS: PATIENT TRANSFER - Non-Powered Stand Aid

a. The stand aid should let a single caregiver assist a patient from a seated to a standing position.

b. The stand aid shall accommodate a patient height range of at least 5’ to 6’6”.

c. The stand aid shall have a safe working load limit of at least 400lbs.

d. The stand aid shall have locking wheels.

e. The stand aid seat support shall be able to be moved out of the way to allow the patient to lower onto a bed/wheelchair/toilet/etc.

f. The stand aid shall have knee supports to give the patient the leverage needed to move to a more upright position.

g. The stand aid shall have adjustable legs.

LIFTS: PATIENT TRANSFER - Non-Powered Stand Aid for Shorter Patients

h. The stand aid should let a single caregiver assist a patient from a seated to a standing position.

i. The stand aid shall accommodate a patient height range of at least 4’6” to 5’6”.

j. The stand aid shall have a safe working load limit of at least 400lbs.

k. The stand aid shall have locking wheels.

l. The stand aid seat support shall be able to moved out of the way to allow the patient to lower onto a bed/wheelchair/toilet/etc.

m. The stand aid shall have knee supports to give the patient the leverage needed to move to a more upright position.

n. The stand aid shall have adjustable legs.

LIFTS: PATIENT TRANSFER - Non-Powered Stand Aid

a. The stand aid should let a single caregiver assist a patient from a seated to a standing position, minimizing caregiver efforts and preventing injury.

b. The stand aid is intended for use with a patient who has some ability to raise and lower themselves.

c. The aid shall have a safe working load limit of at least 400lbs.

d. The aid shall have locking wheels.

e. The aid shall have a removeable footplate.

f. The seat support shall be able to moved out of the way to allow the patient to lower onto a bed/wheelchair/toilet/etc.

g. The aid shall have a feature that can help initiate the standing of the patient when triggered by the caregiver.

h. Optional accessories should include an oxygen tank holder.

i. Optional accessories should include an IV pole attachment.

LIFTS: PATIENT TRANSFER - Non-Powered Sit to Stand Aid

a. The stand aid is intended to assist a patient with upper body strength and weight bearing abilities, but whose balance or leg strength may be impaired.

b. The aid shall have a safe working load limit of at least 350lbs.

c. The aid shall have adjustable rear-end cushions that can have different angles.

d. The aid shall have adjustable leg supports.

e. The aid shall have a non-slip footplate.

f. The rear cushions/supports can be angled via caregiver controls to assist with standing.

g. The aid shall have locking wheels.

h. The aid shall have knee supports to give the patient the leverage needed to move to a more upright position.

i. Optional accessories should include extra back supports.

j. Optional accessories should include extra support straps.

LIFTS: PATIENT TRANSFER - Powered Sit to Stand to Walking Aid

a. The purpose of this aid is to assist with active transfers, walking training, and balance improvements.

b. The aid shall have a safe working load limit of at least 400lbs.

c. The aid has supports for the patient upper body.

d. The aid shall have knee supports that allow for movement during sitting/standing but assist in stability.

e. The aid shall assist in raising the patient to a standing position.

f. The aid shall have legs that can adjust via hand control to accommodate lifting from chairs with different widths.

g. The aid shall allow for close contact of the caregiver with the patient during movements.

h. The footplate shall be detachable for walking/gait training.

i. The knee support shall be removable for walking/gait training.

j. The aid shall have controls on both the lift itself and on a handset.

k. The aid shall have locking wheels.

l. Optional feature should include the addition of a scale.

m. Optional accessories should include wipeable slings in various sizes.

n. Optional accessories should include standing slings in various sizes.

o. Optional accessories should include walking slings in various sizes.

LIFTS: PATIENT TRANSFER - Powered Sit to Stand Aid

a. The purpose of this aid is to assist one caregiver with bringing a patient from a seated to a standing position.

b. The aid shall have a safe working load limit of at least 400lbs.

c. The aid shall have large lower leg/knee supports to suit many different sizes of patients.

d. The aid shall have the necessary straps/supports for the legs.

e. The aid shall have controls on both the lift itself and on a handset.

f. The aid shall have a low footplate to reduce knee height.

g. The aid shall keep the patient comfortable and secure during the movement.

h. Optional feature should include the addition of a scale.

i. Optional accessories should include wipeable slings in various sizes.

j. Optional accessories should include standing slings in various sizes.

LIFTS: PATIENT TRANSFER: MOBILE: BATH - Height-Adjustable Bath Chair for Active Patients

a. The purpose of this bath chair is to allow one caregiver to transport, transfer in and out of the bathtub, and bathe a patient that is somewhat active.

b. The bath chair shall have a safe working load limit of at least 300lbs.

c. The bath chair shall have a lifting stroke of at least 18 inches.

d. The bath chair shall be battery powered.

e. The bath chair shall have a foot brake that locks all wheels.

f. The bath chair’s backrest shall be removable or adjustable in a way to allow for the patient to be submerged more

g. Optional feature should include the addition of a scale.

h. Optional accessories should include a softer seat.

i. Optional accessories should include a bed pan and holder.

LIFTS: PATIENT TRANSFER: MOBILE: BATH - Height-Adjustable Bath Chair

a. The purpose of this bath chair is to transport the patient and then transfer them into and out of a bathtub, allowing them to be bathed while remaining in the chair.

b. The bath chair shall allow for only one caregiver to perform the transfers without assistance.

c. The bath chair shall have handgrips to allow the patient to optionally assist in their positioning/movements.

d. The chair shall be able to transfer the patient from the bedside, a chair, or a wheelchair.

e. The chair shall not require any manual lifting from the caregiver.

f. The chair shall have a lifting stroke of at least 23 inches.

g. The chair shall have a safe working load limit of at least 400lbs.

h. The handset and trolley shall have the appropriate protection level and classification against water.

i. The chair itself should also have controls (in addition to the handset).

j. The chair shall have an accessible/efficient brake system.

k. Optional feature should include the addition of a scale.

l. Optional accessories should include safety belts.

LIFTS: PATIENT TRANSFER: MOBILE: BATH - Multi-Purpose Hygiene Chair

a. The purpose of this chair is to assist the caregiver in accomplishing hygiene tasks with the patient, including but not limited to dressing and undressing, toileting, and showering.

b. The chair shall have an adjustable height while the patient is in the chair. The lifting stroke shall be at least 20 inches.

c. The chair shall be battery operated (not require being plugged in during use).

d. The chair shall be able to recline to allow for different positioning for tasks.

e. The hygiene chair shall have a safe working load limit of at least 300lbs.

f. The chair’s adjustability shall provide for ergonomic use by the caregiver (i.e.

not requiring bending down to perform certain tasks).

g. Optional accessories should include a back cushion.

h. Optional accessories should include a seat cushion.

i. Optional accessories should include a holder for a bedpan.

LIFTS: PATIENT TRANSFER: MOBILE: BATH - Flexible Hygiene Chair

a. The purpose of this chair is to assist the caregiver in accomplishing hygiene tasks with the patient, including but not limited to toileting, showering, hair washing, and footcare.

b. The chair shall have an adjustable height while the patient is in the chair. The lifting stroke shall be at least 23 inches.

c. The chair shall be battery operated (not require being plugged in during use).

d. The chair shall have comfortable leg and foot supports.

e. The leg and foot supports shall be able to be moved out of the way without fully detaching and reattaching.

f. The hygiene chair shall have a safe working load limit of at least 300lbs.

g. The chair’s adjustability shall provide for ergonomic use by the caregiver (i.e.

not requiring bending down to perform certain tasks).

h. Optional accessories should include a back cushion.

i. Optional accessories should include a seat cushion.

j. Optional accessories should include a holder for a bedpan.

STANDING FRAMES: MOBILE – Ambulatory Mobilization Aid

a. The purpose of the mobilization aid is to support the patient in the upright position when they are taking steps as a tool for training, treatment, and recovery.

b. The mobilization aid shall securely support the ambulatory patient.

c. The aid shall be able to aid in raising the patient from the seated to standing position.

d. The aid shall contain the following supports, at a minimum: a surface/rest for leaning/arms, a support seat, and handgrips.

e. The aid shall have a safe working load limit of at least 300lbs.

f. The aid shall be equipped with safety features, to include an emergency stop and a system failure override.

g. The patient’s lower extremities shall be accessible for providers to assist in training the body.

h. The aid shall assist in walking straight.

i. The aid and any controls shall have the appropriate protection level and classification against water. Please provide the water resistance/waterproof rating.

STRETCHER/CHAIRS: PORTABLE - Transformable Flat Surface to Chair

a. The purpose of this chair is for a patient to be moved directly from bed to chair via a progressional laying down transfer.

b. The chair shall be suitable for critical care patient use.

c. The chair shall have electronic movements.

d. The armrests of the chair shall be adjustable to lie flat for transfers.

e. The equipment shall have wheels and brakes.

f. The chair surface, when flat, shall be able to adjust in height, specifically reaching the height of a standard hospital bed.

g. When used as a seat, the back of the chair shall be able to recline.

h. When used as a seat, the leg support shall be able to tilt.

Fall Recovery Mattress Lift

a. The purpose of this lift is to recover patients who have fallen to the floor, safely returning them to bed/gurney height.

b. The lift may utilize air mattress technology with controlled inflation to safely raise the patient. Any required air supply machines shall be included.

c. The lift shall have a safe working load limit of at least 1000lbs.

d. The lift shall be lightweight to allow for the caregivers to move the device into position in a room in a quick, efficient manner (less than 30lbs).

e. It is preferred to be able to have the patient in a somewhat reclined/seated position if desired.

f. It is beneficial for the system to have guides for aligning the patient on the lift.

g. Optional accessories should include a cart.

h. Optional accessories should include a nozzle adapter.

Single-Patient Use Transfer System

a. The system shall allow for the safe lateral transfer of a patient, to include minimizing friction and shearing forces, and reducing physical effort from the caregivers (preventing risk of injury).

b. The system’s lift surface shall be a single use product to prevent cross contamination.

c. The material of the list surface (the part that contacts the patient) shall not contain latex or other common allergens.

d. The system shall have multiple size options, with widths from 34 inches to 50 inches.

e. The safe working load of the largest unit shall accommodate up to 1200 lbs.

f. The system may be air assisted to inflate beneath the patient to allow for the transfer (preferred, not required).

g. Applicable air supply units shall be lightweight to be easily carried from one room to another (less than 15lb).

h. Applicable air supply units’ sound level shall not exceed acceptable decibels for a healthcare environment.

i. Applicable air supply units should be compatible with 120V AC power and be supplied with a hospital-grade NEMA 5-15P style power plug.

LIFT ACCESSORIES

Respondents are requested to list their optional accessories with the equipment it is acceptable to be used with. If there are additional, generic accessories that can be helpful to procure for portable patient lifts/aids, they may be listed separately in the proposal along with their associated costs. Accessories that may be listed separately include, but are not limited to:

a. Bedpans, and holders

b. Toilet adapters

c. Seat cushions

d. Back cushions

e. Slings (in all available sizes)

f. Leg supports

g. Lateral supports

h. Tools and equipment necessary to provide service and maintenance

i. Retractable power cords

j. Batteries

k. Caster wheels

TRAINING REQUIREMENTS

Clinical training: The Vendor shall provide on-site clinical applications training during initial setup as well as follow up training.

Technical training: The Vendor shall provide technical training during initial setup and operations of the equipment, as well as follow-up training during everyday operation.

DELIVERY

1. The contractor shall deliver necessary equipment to any of the facilities listed in the appendix according to the orders generated.

2. The contractor must coordinate deliveries with the points of contract established on the orders. The site points of contact may request additional lead time prior to shipment for warehouse/storage purposes and to align training with the deliveries.

3. Delivered materials will arrive in manufacturer’s original sealed containers with the associated purchase order number listed on the outside of the box.

4. The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection. The contractor shall remove all related shipping debris and packing from the facilities.

IMPLEMENTATION/INSTALLATION

1. Installation and validation shall be included in the procurement cost.

2. Assembly of devices and validation shall be included.

3. All materials required to assemble the lifts/aids shall be provided by the contractor and an initial preventative maintenance check must occur.

WARRANTY AND SERVICE REQUIREMENTS

1. Preventative Maintenance – The original equipment manufacturer (OEM) recommended requirements for preventative maintenance should be on a limited frequency (e.g. semi-annual, annual, bi-annual, etc.). Quarterly preventative maintenance requirements are not acceptable.

2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems:

a. Two (2) copies (one (1) electronic and one (1) physical copy), per medical facility, of operator's instruction manuals per model purchased

b. Two (2) copies (one (1) electronic and one (1) physical copy), per medical facility, of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, and parts lists.

3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts, labor, travel, shipping/handling, and preventive maintenance for a minimum of one year following acceptance by the VA Medical Center (VAMC). The manufacturer’s factory-trained field service personnel shall perform installation and maintenance during the warranty period. The warranty period shall not begin until after VAMC authorized personnel have accepted the products delivery, installation, and functionality. Phone support shall be provided for at least the hours of 8am to 4pm eastern time.

4. All maintenance shall be performed by personnel certified by the equipment manufacturer to perform the repairs. Copies of the service representative’s qualifications and certifications must be provided upon request.

Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the requirements with their proposals. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration.

However, any such offerings will be evaluated based on added value.

SUPPORT / MAINTENANCE

1. Vendor shall provide service/maintenance agreement, following the warranty period, for 8am-5pm (Eastern) coverage and provide 24/7 technical and clinical phone support.

PATIENT INFORMATION PRIVACY AND PROTECTION

1. In accordance with Appendix A, Handbook 6500.6 Checklist blocks 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required. In reference to no. 7 there is no information to be protected. The equipment does not store any PHI/PII/PI, nor are there any hard drives/storage devices to service or remove.

VALUE ADDS

1. Other value-added features included in the vendor’s proposal will be considered but not limited to:

a. Extended warranty

b. Hardware/upgrades

c. Additional training

d. Initial and ongoing clinical training for all users

e. Initial training to be on-site for all staff and all shifts where lifts are utilized

f. Annual ongoing training for staff

g. Amend and mitigate alerts and recalls in a timely manner

h. Price improvements based on volume purchase will be considered

TRADE-IN

In some cases, specified patient lifts will need to be removed upon delivery of the replacement equipment. Please reflect any credits provided for trade-in equipment in the proposal.

☐ a. The vendor accepts the equipment “as is” and can elect at their own discretion to contract with the original equipment manufacturer (OEM) to restore the system.

DELIVERY LOCATIONS

The following is a list of the VANEC locations that may request equipment delivery and setup:

VISN Station Number

VA Facility Name Street Address City State Zip Code

1 402 Maine VA Medical Center 1 VA Center Augusta, ME 04330 1 405 White River Junction VA

Medical Center 215 North Main Street White River Junction, VT

05009 1 518 Edith Nourse Rogers

Memorial Veterans Hospital 200 Springs Road Bedford, MA 01730

1 523 VA Boston Healthcare System - Brockton

940 Belmont Street Brockton, MA 02301

1 523 VA Boston Healthcare System - West Roxbury

1400 VFW Parkway West Roxbury, MA 02132

1 608 Manchester VA Medical Center

718 Smyth Road Manchester, NH 03104

1 631 VA Central Western Massachusetts Healthcare System

421 North Main Street Leeds, MA 01053

1 650 Providence VA Medical Center

830 Chalkstone Avenue Providence, RI 02908

1 689 VA Connecticut Healthcare System - West Haven

950 Campbell Avenue West Haven, CT 06516

2 526 Bronx VA Medical Center 130 W. Kingsbridge Road, Building 16

Bronx, NY 10468

2 528 VA Western New York Healthcare System - Buffalo

3495 Bailey Avenue Buffalo, NY 14215

2 528A4 Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020-1227 2 528A5 Canandaigua VA Medical

Center 400 Fort Hill Avenue Canandaigua, NY 14424

2 528A6 Bath VA Medical Center 76 Veterans Avenue Bath, NY 14810 2 528A7 Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210 2 528A8 Albany Stratton VA Medical

Center 113 Holland Avenue Albany, NY 12208

2 561 VA New Jersey Healthcare System - East Orange

385 Tremont Avenue East Orange, NJ 07018

2 620 VA Hudson Valley Healthcare System - Castle Point

41 Castle Point Rd Wappingers Falls, NY 12590

2 620 VA Hudson Valley Healthcare System - Montrose

2094 Albany Post Road Montrose, NY 10548

2 630 VA NY Harbor Healthcare System - Brooklyn

800 Poly Place Brooklyn, NY 11209

2 630 VA NY Harbor Healthcare System - Manhattan

423 E 23rd St New York, NY 10010

2 632 Northport VA Medical Center 79 Middleville Road Northport, NY 11768 4 460 Wilmington VA Medical

Center 1601 Kirkwood Highway Wilmington, DE 19805

4 503 Altoona VA Medical Center 2907 Pleasant Valley Blvd Altoona, PA 16602 4 529 Butler VA Health Care

System 353 North Duffy Road Butler, PA 16001

4 542 Coatesville Veterans Affairs Medical Center

1400 Blackhorse Hill Road Coatesville, PA 19320

4 562 Erie VA Medical Center 135 East 38th Street Boulevard

Erie, PA 16504

4 595 Lebanon VA Medical Center 1700 South Lincoln Avenue

Lebanon, PA 17042

4 642 Corporal Michael J.

Crescenz VA Medical Center

3900 Woodland Avenue Philadelphia, PA 19104

4 646 VA Pittsburgh Healthcare System - University Drive

University Drive Pittsburgh, PA 15240

4 646A4 VA Pittsburgh Healthcare System - H.J. Heinz

1010 Delafield Road Pittsburgh, PA 15215

4 693 Wilkes-Barre VA Medical Center

1111 East End Blvd. Wilkes-Barre, PA 18711

5 512 VA Maryland Healthcare System

10 N Greene St Baltimore, MD 21201

5 517 Beckley VA Medical Center 200 Veterans Ave Beckley WV 25801-6444 5 540 Louis A. Johnson VA Medical

Center 1 Medical Center Drive Clarksburg WV 26301

5 581 Hershel "Woody" Williams VA Medical Center

1540 Spring Valley Drive Huntington WV 25704

5 613 Martinsburg VA Medical Center

510 Butler Avenue Martinsburg WV 25405

5 688 Washington DC VA Medical Center

50 Irving Street, NW Washington DC 20422

Responses to this Sources Sought Notice should include answers to the following questions:

Company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to:

North American Industry Classification code (NAICS): 339113 Surgical Appliance and Supplies Manufacturing

The Small Business Size Standard for this NAICS code is 800 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

• Does your company exceed 500 employees

• Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

• Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

• Provide the items of a small business

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below.

This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Officer.

Responses must be received via email to Contracting Officer

Contracting Point of Contact: Andrea Aultman-Smith, andrea.aultman-smith@va.gov

Responses Due: Monday, May 4st at 11:00 PM Eastern Time

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contracting Opportunities or via GSA eBuy web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services.

The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer Andrea Aultman-Smith, Contract Officer at andrea.aultman-smith@va.gov mailto:andrea.aultman-smith@va.gov mailto:andrea.aultman-smith@va.gov mailto:andrea.aultman-smith@va.gov mailto:andrea.aultman-smith@va.gov

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

DISCLAIMER

This notice does not commit the Government to contract for any supplies or services.

The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified.

Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

End of Document