Source Sought Notice HQ0516-FY-26-0006.pdf

Sources Sought Notice

MARKET RESEARCH PURPOSES ONLY

AFN Radio Imaging Services

Sources Sought Tracking Number: HQ0516-FY-26-0006

CONTRACTING OFFICE ADDRESS:

Department of War Information Activity

6700 Taylor Avenue Fort George G. Meade, MD 20755

The Department of War Information Activity (DWIA) is issuing this Sources Sought notice to conduct market research for the purpose of identifying parties having an interest in and the resources to support the requirement for full-service radio imaging production for the American Forces Network (AFN) "The Eagle" radio services. The intention is to procure these services on a competitive basis.

AFN The Eagle is a global radio service consisting of 26 overseas affiliate stations and two region-specific (Europe & Asia-Pacific) network feeds, providing music, news, and information to U.S. service members, civilians, and their families serving outside the continental United States. The service requires a comprehensive, modern, dynamic, and professional sonic brand identity consistent with U.S. top-market Hot AC/Top40 radio stations.

The successful contractor will be responsible for delivering a full-service radio imaging solution.

The scope includes providing a complete package of custom produced and voiced imaging for 26 overseas local affiliate stations and two region-specific (Europe & Asia-Pacific) network feeds and ensuring the sonic branding remains fresh and current through regular (quarterly, biannually, or annually) updates. Additionally, the contractor shall provide authorized AFN producers with access to an online, comprehensive, and regularly updated library of industry standard radio imaging assets.

Imaging packages shall include but not be limited to: Sweepers, station IDs, and promos suitable for a Hot AC/Top40 music format.

Imaging elements library shall include, but not be limited to: Music beds, ramps, and drones;

Sweeper shells, templates, and production work parts; Sound effects, impacts, whooshes, zaps, stings, and other audio elements; Topical and seasonal imaging elements; Artist drops and other vocal samples.

REQUIREMENTS:

Interested parties are requested to submit a capability statement of no more than ten (10) pages, demonstrating the ability to provide the services described above. The capability statement should include:

• Company Information: Name, address, CAGE code, UEI number, and socio-economic status (e.g., small business, veteran-owned, etc.).

• Experience: A summary of similar services provided to other clients, with an emphasis on experience with major-market or nationally syndicated radio stations.

• Capabilities: A description of your company's approach to radio imaging, including access to talent, production facilities, and imaging libraries. Please include information on the size and scope of your available libraries and the frequency of updates.

• Past Performance: At least three (3) client references for whom you have provided similar services in the past three (3) years.

Additional Considerations

• The contractor must comply with all applicable FAR and Department of War clauses and provisions incorporated into the resulting contract.

PSC Code: R426 - Support- Professional: Communications

NAICS Code: 512290 - Other Sound Recording Industries

Response Guidelines:

Vendors who wish to respond to this should send responses via email NLT 12 May 2026 01:00 PM Eastern Standard Time (EST) to Contracting Specialist nastashia.d.willoughby.civ@mail.mil and Contracting Officer thomas.j.brown314.civ@mail.mil and Interested parties are requested to respond to this SOURCES SOUGHT with a white paper.

Submissions cannot exceed 10 pages, single-spaced, 12-point type with at least one-inch margins on 8 1/2” X 11” page size, not including any manufacturer cut sheets or system block diagrams.

Responses must specifically describe the contractor’s capability to meet the requirements outlined in this SOURCES SOUGHT.

Disclaimer:

This SOURCES SOUGHT is not a Request for Proposal (RFP) and is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals nor will any award be made as a result of this synopsis.

All information contained in the SOURCES SOUGHT is preliminary, as well as, subject to modification and is in no way binding on the Government. FAR clause 52.215-3, “Request for Information or Solicitation for Planning Purposes”, is incorporated by reference in this SOURCES SOUGHT. The Government does not intend to pay for information received in response to this SOURCES SOUGHT. Responders to this invitation are solely responsible for all expenses associated with responding to this SOURCES SOUGHT. This SOURCES SOUGHT will be the basis for collecting information on capabilities available. This SOURCES SOUGHT is issued solely for information and planning purposes. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received in this SOURCES SOUGHT that is marked “Proprietary” will be handled accordingly. Please be advised that all submissions become Government property and will not be returned nor will receipt be confirmed. In accordance with FAR 15.201(e), responses to this SOURCES SOUGHT are not offers and cannot be accepted by the Government to form a binding contract.

PARTICIPATION IN THIS SOURCES SOUGHT IS STRICTLY VOLUNTARY AND FOR

PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT TO PROCURE ANY ITEMS/SERVICES OR

FOR THE GOVERNMENT TO PAY FOR THE INFORMATION RECEIVED. THE

GOVERNMENT WILL NOT BE RESPONSIBLE FOR ANY ASSOCIATED COSTS AS A

RESULT OF PROSPECTIVE OFFERORS INTEREST, RESPONSE OR

PARTICIPATION IN THIS SOURCES SOUGHT. ANY FORMAL SOLICITATION WILL

BE ANNOUNCED AT A LATER DATE. THE GOVERNMENT RESERVES THE RIGHT

mailto:nastashia.d.willoughby.civ@mail.mil mailto:thomas.j.brown314.civ@mail.mil

TO CANCEL THIS REQUIREMENT AT ANY TIME DURING THE ACQUISITION

PROCESS.

ANY SOLICITATION RESULTING FROM THE ANALYSIS OF INFORMATION

OBTAINED WILL BE POSTED TO THE PUBLIC IN SAM.GOV IN ACCORDANCE

WITH THE FAR PART 5. HOWEVER, RESPONSES TO THIS NOTICE WILL NOT BE

CONSIDERED RESPONSES TO A SOLICITATION.