Source Sought Notice 25R0069 Cameras and ePACS DACID 27 January 2025.pdf

SOURCES SOUGHT NOTICE

Department of the Army Criminal Investigation Division (DACID), Installation of Enterprise Physical Access Control System (ePACS), Fort Jackson

INTRODUCTION

The Mission Installation Contracting Command located at 4340 Century Division Avenue on Fort Jackson is issuing the sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Installing Video Surveillance Equipment and Physical Access Control System located at the Department of the Army Criminal Investigation Division on Fort Jackson. The intention is to procure the equipment on a competitive basis.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A “REQUEST

FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY

FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR

PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT

PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR

BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON

THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL

OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS

REQUIREMENT.

PROGRAM BACKGROUND

The Department of the Army Criminal Investigation Division has a new requirement to purchase and install CAC enabled Enterprise Physical Access Contract System (ePACS) and new Video Surveillance Systems that will provide expanded future functionality (alarm monitoring, ability to link to video system data, integrate into information data systems) and provides a needed upgrade to the existing components that will create greater security monitoring and add enhanced physical security protection for the personnel working at the law enforcement building 5483 located on Fort Jackson.

REQUIRED CAPABILITIES

All contractor employees, including subcontractor employees, requiring access to an Army controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander or Installation Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and USACID and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

SPECIAL REQUIREMENTS:

Simple system – no integration with other ESS subsystems – stand-alone (IDS, Video Surveillance System etc.)

Only ePACS on the GSA APL are authorized (see https://www.idmanagement.gov/approved-products-list-pacsproducts/), recommend LenelS2 OnGuard with pivCLASS RPKCL40 Contact/Contactless Reader with PIN VAS0300 Rev. B.1 (APL# 10008).

Contractor will provide the government representative proof of technical certifications required to purchase and install.

Networked system • A Proprietary Security network, completely self-contained dedicated Local Area Network (LAN) with security system software installed and run on a host server (computer).

No outside (Internet, LAN, or WAN) connections.

Proprietary Security network must meet the applicable DoD and US Army information assurance policies and procedures.

The ePACS system must monitor and log all network and ePACS component access attempts, and all changes to ePACS applications using auditing and network intrusion detection software or similar enhancements.

Proprietary system server computer with monitor, keyboard, mouse required – Government representatives provide all facilities, equipment, and staffing necessary to monitor alarms. No client computers required.

UPS power backup required for the ePACS server. The ePACS system will provide entry and exit on battery backup power for a period up to 8 hours.

Combined entry authorization identifiers required. Acceptable contact/contactless electronic readers are credential (PIN), and coded (CAC card) devices only (multi-factor authentication).

The electronic readers must be FIPS 201 compliant. ePACS system must have the ability to read biometric data (fingerprint(s)) if Government representative desires to activate the upgrade option in the future.

ePACS must have the ability to integrate video coverage and IDS, if the customer desires to purchase activation of these capabilities in the future.

ePACS system will have event tracking and event logs of security events recorded by the ePACS server software. Each event log entry must contain the time, date, and any other information specific to the event. This feature allows security personnel to query the ePACS database based on specific portals, persons, or time periods of interest. ePACS local processors that collect inputs from card readers, keypads, biometric devices, door sensors, and request-to-exit (REX) devices and provide output signals to electric door strikes.

Doors must have a REX device to ensure egress of personnel from the controlled space. Motion sensors as REX devices is acceptable based on cost but not best practice for security purposes.

All electronic readers must be UL 294 listed.

Contactless card readers must conform to ISO/IEC 14443 Parts 1 through 4 and NISTIR 6887, The Government Smart Card Interoperability specification (GS-IS).

Cable requirements for the electronic readers are equipment manufacturer specific.

Data Transmission Media (DTM) over a star network topology using Ethernet protocol. DTM is hardwired.

Total transmission distance is no more than 328 feet (550 m).

All local processors will be located within a pre-determined secure area (telecommunications room or other controlled office space, designated by the Government representative).

Annunciators, controls, and displays subsystems should be in areas closed off from public access or view (i.e., a telecommunications room or other secure room with access limited to specific individuals).

Certifications and listings: • United States: Underwriter’s Laboratory (UL) or similar nationally recognized testing and listing agency, specifically UL 294.

ePACS will have a 20% expansion capability built in.

ePACS installation contractor must conduct comprehensive testing of every component and feature to demonstrate acceptable system performance to the Government.

Major equipment must have labels identifying the system and device. Cables must be permanently labeled at origination, termination, and within enclosures.

The ePACS installation contractor must prepare a test plan along with detailed test procedures and submit these to the Government for approval prior to testing. Government representative will include this requirement in the technical specifications or the Scope of Work.

Pre-test walkthrough must be performed prior to the start of the final acceptance testing. The designer, if available, will participate in the walkthrough along with the installation contractor and the Government representative.

Three hours of administrator and one hour of operator training are required. Upon completion of administrator training, administrators will be able to: • Trouble shoot local processors (including alarm panels) and affect testing of components for malfunctions.

Understand how to troubleshoot software issues.

Install and configure additional local processors/panel boards.

Troubleshoot and replace electronic readers.

Add, delete, and modify user accounts in the system.

Understand common error messages and how to resolve them.

Conduct database queries and pull reports.

Upon the completion of operator training, operators will be able to: • Add, delete, and modify user accounts in the system.

Conduct database queries and pull reports.

Troubleshoot and repair electronic readers.

Throughout the planning and design process the designer must coordinate closely with security

(Physical Security Officer) and anti-terrorism personnel (Antiterrorism Officer), end-users, base communications officer (information technology and information assurance), fire and safety personnel, and the installation facilities engineering office.

Inter-building DTM communications requiring underground site work must be coordinated with local site development and environmental representatives. Installation facilities civil engineering input must be solicited when designing above-ground perimeter security features.

ePACS component locations must be identified early in initial design and planning stages to coordinate conduit installation and electronic module interface requirements for security locks and equipment. This provides those responsible for collateral equipment the required time to plan for the facility’s necessary equipment. Detailed door-by-door coordination reviews must be conducted during design development and creation of construction documents. Door-by-door coordination will consider door locks (hardware needs or changes), hinges and whether coring to electrify the door, is required.

Wall space for security panels and floor space for ePACS equipment racks and consoles need to be discussed early in the project.

ePACS system will operate in the Fail-Secure mode. Key override at the main and rear exits of the facility is required. One additional key is required for storage in the facility’s Knox box.

Electric strikes and REX devices will be used to secure areas from unauthorized access while providing a means of egress for authorized personnel.

Life safety codes must be observed. Physical security system design must be coordinated with and comply with NFPA 101 and the ABA Accessibility Standard for Department of Defense.

Grounding, bonding, and lightning protection will be in accordance with UFC 3-520- 01, Interior Electrical Systems, UFC 3-575-01, ANSI/TIA J-STD-607, NFPA 70, and NFPA 780 as applicable.

Conduit and cabling associated with the ePACS should be installed within the perimeter of the protected area to the greatest extent possible where cables are exposed.

All signal and DTM lines must incorporate some level of line supervision. Line supervision for ePACS must detect and annunciate communication interruptions or compromised communications between field devices and the server. Field device signals must be supervised by monitoring the circuit and initiate an alarm in response to opening, closing, shorting, or grounding of the signal. DTM supervision must initiate an alarm upon any manipulation or disruption of the signal.

Data encryption must comply with NIST FIPS standards.

All interior and exterior electronic readers must have tamper resistant enclosures and integral tamper protection switches. All enclosures, cabinets, housing, boxes, and fittings having hinged doors or removable covers that are protected by employed sensors must be locked, welded, brazed, or secured with tamper resistant security fasteners and be tamper alarmed.

The security system must use dedicated frequencies to transmit ePACS alarm data.

The system must detect and report intentional and unintentional jamming attempts.

As closely as possible, the system must be designed so as not to experience a voltage drop of

10% or less.

Per NFPA 70, harmonics must be considered during design and the reference standard, IEEE

519, observed.

Harmful harmonic levels must be dealt with by isolating the harmonic source from the rest of the power system or in isolating sensitive equipment from harmonics.

All conduit, wireway, and raceway must meet the requirements of NFPA 70. Conduit runs must have a maximum of three 90-degree bends or any combination of bends not-to-exceed 270 degrees (if conduit is used – see conceptual design plan).

Cables must be labeled at origination, termination, entry into and exit from enclosures with permanent labels.

When required, shielded cable must only be grounded at one end, typically back at the local security panel to prevent open loop grounds.

There is no need to integrate ePACS with the fire alarm system because electric strikes and REX devices are used at every portal site.

The badging system will have the mullion readers installed during the initial installation and the 2-factor authenticator readers shall be installed/changed out upon arrival.

Warranty will include training (to include annual dongle/software updates training), repair or replacement of all malfunctioning parts, and help desk support calls as needed. One-year maintenance and service support plan, post warranty, will include repair and/or replace service calls.

CFS shall remove all trash, debris, or surplus material from the work site during and at the end of each workday and shall leave the work site clean of all debris when work is completed.

Contractor is responsible for the coordination of all parts of the work such that no work shall be left in an unfinished or incomplete condition.

Contractor will provide all necessary hardware to properly repaint, and repair damages caused due to installation.

Contractor shall install and mount 3 Vision or Bosh weather resistant external cameras outside of building 5483 and 2 Vision or Bosh internal cameras inside building 5483 in the location based on the design drawing attachment with the Milestone XProject Expert camera system to be located at the front desk. No integration between the existing video system and the new video system will take place.

Video System General Requirements:

All components of the video system will comply with Section 889 of the National Defense Authorization Act (NDAA).

High quality color cameras that work well down to 1 foot-candle (fc) (10 lux) of scene illumination.

Outdoor camera considerations:

Environmental housing, heating, and ventilation required and based on seasonal weather patterns (see attached conceptual design plan).

Auto-iris lenses needed to protect the image sensor from getting damaged by strong sunlight.

Strong mounting to protect against strong wind and adverse weather conditions.

Multi-view cameras are required for maximum coverage of exposed areas.

All cameras will be IP cameras connected directly to an Ethernet switch from which the cameras signal can be transmitted to one or more Video System workstations on the network. The network is high bandwidth, high availability, and low latency.

Video System illuminance must be coordinated with the project’s lighting engineer, landscape architect and interior designer (or installation civil engineering equivalents) to ensure illuminance within scenes of interest is sufficient for cameras to render full video.

Uniform illuminance within a camera scene must yield the highest video quality. Contractor should strive to achieve an average-to-minimum uniformity ratio of 4:1 within a scene of interest.

A uniformity ratio exceeding 8:1 is unacceptable.

Glare reduction must be achieved by specifying full cut-off luminaires and ensuring luminaires are not in a camera’s field of view.

All cameras must have black/white switching from color to black/white at night.

Camera resolution should be Megapixel Resolution at a minimum (HD 1080p Resolution preferred). Camera pixelation must be 16 so that discrimination level is identification (see page 47, UFC 4-021-02 for details on resolution and pixelation).

Camera video frame rate should be at least 24 frames per second (fps) with the ability to support 60 fps.

High end Network Video Recorder (NVR) required with storage capacity for at least 30 days (2 – 3 terabytes of hard drive storage).

Major equipment must have labels identifying the system and device. Cables must be permanently labeled at origination, termination, and within enclosures.

The Video System installation contractor must prepare a test plan along with detailed test procedures and submit these to the Government for approval prior to testing. Government representative will include this requirement in the technical specifications or the Scope of Work.

Pre-test walkthrough must be performed prior to the start of the final acceptance testing. The designer, if available, will participate in the walkthrough along with the installation contractor and the Government representative.

Four hours of administrator and four hours of operator training are required. Upon completion of administrator training, administrators will be able to:

Affect remote software testing of cameras to correct malfunctions or identify component replacement.

Add and remove cameras from the network.

Use the video system software to locate and analyze scene details to extrapolate evidentiary data.

Upon the completion of operator training, operators will be able to:

Use the video system software to locate and analyze scene details to extrapolate evidentiary data.

Affect remote software testing of cameras to correct malfunctions or identify component replacement.

A Proprietary Security network, completely self-contained dedicated local area network (LAN) with security system software installed and run on a host server (computer). No outside (Internet, LAN, or WAN) connections.

Proprietary Security network must meet the applicable DoD and US Army information assurance policies and procedures.

Proprietary video system server computer with monitor, keyboard, mouse required – Government representatives provide all facilities, equipment, and staffing necessary to monitor video.

UPS power backup required for the video system server.

All video cameras must be UL 294 listed, if possible.

Cable requirements for the video system are equipment manufacturer specific.

Data Transmission Media (DTM) over a star network topology using Ethernet protocol. DTM is hardwired.

Total transmission distance is no more than 328 feet (550 m).

The main video system hardware (server) will be located within a pre-determined secure area

(telecommunications room or other controlled office space, designated by the Government representative).

Annunciators, controls, and displays subsystems will be in areas closed off from public access or view.

Certifications and listings:

United States: Underwriter’s Laboratory (UL) or similar nationally recognized testing and listing agency, specifically UL 294.

Video system NVR will have at least a 20% expansion capability built in.

Video system installation contractor must conduct comprehensive testing of every component and feature in order to demonstrate acceptable system performance to the Government.

Major equipment must have labels identifying the system and device. Cables must be permanently labeled at origination, termination, and within enclosures.

The video system installation contractor must prepare a test plan along with detailed test procedures and submit these to the Government for approval prior to testing. Government representative will include this requirement in the technical specifications or the Scope of Work.

Pre-test walkthrough must be performed prior to the start of the final acceptance testing. The designer, if available, will participate in the walkthrough along with the installation contractor and the Government representative.

Upon reviewing the requirements listed and the conceptual design plan, the contractor will coordinate discussion and a site visit to meet with the government representative, security (Physical Security Officer) and anti-terrorism personnel (Antiterrorism Officer), end-users, base communications officer (information technology and information assurance), fire and safety personnel, and the installation facilities engineering office in order to ensure all facility related requirements are identified before providing a GSA Schedule Rough Order of Magnitude (ROM) quote.

Inter-building DTM communications requiring underground site work must be coordinated with local site development and environmental representatives. Installation facilities civil engineering input must be solicited when designing above-ground perimeter security features.

Confirmation of rack space in the telecommunications room for the NVR and desk space for the video system server will occur before contract award.

Life safety codes must be observed. Physical security system design must be coordinated with and comply with NFPA 101.

Grounding, bonding, and lightning protection will be in accordance with UFC 3-520-01, Interior Electrical Systems, UFC 3-575-01, ANSI/TIA J-STD-607, NFPA 70, and NFPA 780 as applicable.

All conduit and cabling associated with the video system should be installed within the perimeter of the protected area to the greatest extent possible.

All signal and DTM lines must incorporate some level of line supervision. Line supervision for video system must detect and annunciate communication interruptions or compromised communications between cameras and the server. Camera signals must be supervised by monitoring the circuit and initiate an alarm in response to opening, closing, shorting, or grounding of the signal. DTM supervision must initiate an alarm upon any manipulation or disruption of the signal.

Data encryption must comply with NIST FIPS standards.

The video system must use dedicated frequencies to transmit camera data.

As closely as possible, the system must be designed so as not to experience a voltage drop of

10% or less.

Per NFPA 70, harmonics must be considered during design and the reference standard, IEEE

519, observed.

Harmful harmonic levels must be dealt with by isolating the harmonic source from the rest of the power system or in isolating sensitive equipment from harmonics.

All conduit, wireway, and raceway must meet the requirements of NFPA 70. Conduit runs must have a maximum of three 90-degree bends or any combination of bends not-to-exceed 270 degrees.

Cables must be labeled at origination, termination, entry into and exit from enclosures with permanent labels.

When required, shielded cable must only be grounded at one end, typically back at the NVR to prevent open loop grounds (as applicable).

Warranty will include training, repair or replacement of all malfunctioning parts, and help desk support calls as needed. The warranty will also include dongle updates (as required) and video system servicing (at least twice in the year).

All contractor employees, including subcontractor employees, requiring access to an Army controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander or Installation Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and USACID and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. When issued by local authority the Contractor shall report departed employees and the dates their local identification cards were returned to the COR or the Installation issuing facility as of the last day of the month on a monthly basis. The report will include the names and circumstances of those departed employees whose local identification card was not retrieved. Negative reports are required.

ELIGIBILITY

The applicable NAICS code for this requirement is 423410; Photographic Equipment and Supplies Merchant Wholesalers with a Small Business Size Standard of 200 Employees. The Product Service Code is N063; Installation of Equipment-Alarm, Signal, and Security Detection Systems. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT)

A Statement of Work is separately attached for review. (See Attachment 1)

Interested parties are requested to submit a capabilities statement electronically in PDF Format no later than 06 February 2024 at 10:00 am, Eastern Standard Time (EST). All responses under this Sources Sought Notice must be emailed to the Contracting Specialist, Roger Miller at roger.d.miller.civ@army.mil.

This documentation must address at a minimum the following items:

1) What type of work has your company performed in the past in support of the same or similar requirement?

2) Can or has your company managed a task of this nature? If so, please provide details.

3) Can or has your company managed a team of subcontractors before? If so, provide details.

4) What specific technical skills does your company possess which ensure capability to perform the tasks?

5) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance.

Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.

6) Provide a statement including current small business status and company profile to include number of employees, annual revenue history, office locations, Unique Entity Identifier (UEI) number, and Cage Code Number.

7) Respondents to this notice also must indicate whether they qualify from the socio-economic group as a Disadvantaged Small Business Concern, Women-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business Concern.

8) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

9) The estimated day of completion is One Hundred and Eighty (180) Calendar Days after notice to proceed.

10) The contract type is anticipated to be Firm Fixed-Price Contract. The level of effort is to purchase and install video surveillance equipment and enterprise physical access control system.

11) Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

12) All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

13) No phone calls will be accepted.

14) All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise because of a response to this Sources Sought.