Source Sought - 36C24W26Q0089.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Dental Polishing Scaler-Bakerfield CBOC-691

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0089

RESPONSE DATE/TIME/ZONE 03-13-2026 11AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339114

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist

Mika Gant

Mika.Gant@VA.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Activation Warehouse

3501 N. Sillect Ave.

Bakersfield, CA 93308

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCE SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR A

QUOTE.

Disclaimer

This Sources Sought is issued solely for the purpose of identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this

Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate

North American Industry Classification System (NAICS) 339114- Dental Equipment and Supplies

Manufacturing . Size standard. Size standard (750 employees) Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting

Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

Sources Sought Notice Page 3 The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HUBZone Woman Owned Certified Service-Disabled Veteran Owned Small Veteran Owned Small Business Large Business

FSS/GSA Contract Holder Yes/ No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 339114 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

Sources Sought Notice Page 4

a. Past performance must not be negative in any previous contracts, based on the Contract

Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses

The government intends to award a single contract to purchase the services listed above. Responses to this notice shall be e-mailed to mika.gant@va.gov. Subject line shall reflect “Sources Sought, 36C24W26Q0089, Dental Polishing Scaler /your company name". Responses must be received no later than Friday March 13, 2026, 11:00 A.M. EST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted.

This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror’s list or to receive a copy of the solicitation.

Statement Work Statement

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying prophylaxis units for the Bakersfield VA Clinic within

VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Bakersfield VA Clinic is part of VA Greater Los Angeles Healthcare System.

Services include primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. The dental clinic has a required need for prophylaxis unit for a preventative, professional cleaning performed by dentist.

PURPOSE: The prophylaxis unit will be used for patient oral treatment and assessment to maintain oral hygiene, stop the progression of gingivitis and periodontal disease and prevent tooth decay within the clinic.

SCOPE: VA GLA is requesting prophylaxis units with the functional and performance of the listed salient characteristics in this section below. The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have physical characteristics to enable the government to perform the capabilities:

Prophylaxis Unit

a) Water and air supplies are required

b) Power Requirements: 115V, 60Hz, 1 Phase, 1.0A (Must be 110V-115V)

c) Handpiece Cable Length: 6.5 ft. (Minimum)

d) Auxiliary Footswitch Cable Length: 6.0 ft. (Minimum)

e) Water Supply Line: 8.0 ft. (Minimum)

f) Water Requirements: 20 to 40 psi (Minimum)

g) Water Temperature: 77 degrees F

h) Remote Communication: Frequency 2.4 GHz

i) Includes 360-degree Rotatable Handpiece

j) Dimension Approx: 14” D x 8”W x 5”H

k) Quantity: 6

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is not providing training at installation of equipment (if applicable). Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which require advance payment.

PERFORMANCE:

• All items to be delivered after receipt of purchase order by 08/01/26.

• Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designer.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number.

The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

• All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Activation Warehouse

3501 N. Sillect Ave.

Bakersfield, CA 93308