Souda Bay JOC Section 01 00 00 - General Requirements_DRAFT Pre Sol.pdf

TABLE OF CONTENTS

Paragraph No. Title

C.1 GENERAL REQUIREMENTS

C.2 MANAGEMENT AND ADMINISTRATION

C.3 TASK ORDER PRICING

C.4 COEFFICIENTS

C.5 RSMEANS COST DATA

C.6 TOOLS AND EQUIPMENT

C.7 IDENTIFICATION OF WORK AND TASK ORDER PREPARATION

C.8 REVIEW OF CONTRACTOR PROPOSAL

C.9 ISSUANCE OF TASK ORDER

C.10 POST AWARD KICK-OFF MEETING AND PRECONSTRUCTION MEETING

C.11 MINIMUM INSURANCE REQUIREMENTS

C.12 PERFORMANCE GUARANTEE OR BOND REQUIREMENTS

C.13 PARTNERING MEETINGS

C.14 WORK RESTRICTIONS

C.15 SCHEDULE

C.16 HEALTH AND SAFETY

C.17 QUALITY MANAGEMENT

C.18 TEMPORARY FACILITIES AND CONTROLS

C.19 ENVIRONMENTAL PROTECTION

C.20 ENVIRONMENTAL MANAGEMENT SYSTEM

C.21 FACILITY ELECTRONIC OPERATION AND MAINTENANCE SUPPORT INFORMATION

(eOMSI)

C.22 VALUE ADDED TAX (VAT)

C.1 GENERAL REQUIREMENTS

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform renovations, repairs, maintenance, replacements, alterations, and demolition task orders awarded at a Firm Fixed-Price (FFP), under this Indefinite Delivery, Indefinite Quantity (IDIQ) Job Order Contract (JOC). This JOC is for work within the Naval Facilities Engineering Systems Command (NAVFACSYSCOM) Europe Africa Central (EURAFCENT) Resident Officer in Charge of Construction (ROICC) Souda Bay Area of Responsibility (AOR), which includes Souda Bay the main installation at NSA Souda Bay and noncontiguous areas at Marathi Pier, Malaxa Site,Bay. Specific site locations shall be stated in individual task orders.

Individual Task Order requests will provide Government performance requirements and standards. The Contractor is required to comply with all applicable U.S. federal and local host nation laws and regulations. All work performed shall conform to the NAVFACSYSCOM Unified Facilities Criteria (UFC) Uniform Facility Guide Specifications (UFGS), standard industry work practices, and the provisions of this contract. Data shall be provided for all applicable projects in accordance with UFGS 01 78 24.00 20 and UFGS 01 78 23 Electronic Operation and Maintenance Support Information (eOMSI) processes and as specified by Task Order. Unless otherwise directed by the Contracting Officer or his/her designated representative, all work must be in accordance with Uniform Facilities Criteria (UFC) 1-200-01 DoD Building Code (current version at time of individual Task Order award). Core UFCs and industrial references, policy, and standards in UFC 1-200-01 are incorporated by reference. In addition to the Core UFC, comply with other UFC as applicable to the system, structure, or facility type defined in the scope of the construction project at the Task Order level. UFC 1-200-01 takes precedence over all other direction provided herein or as part of individual Task Orders. If a discrepancy exists between specifications and drawings, then specifications take precedence. The Contracting Officer has sole authority to determine the applicability of criteria identified in UFC 1-200-01 at the Task Order level. The Contracting Officer also has sole authority to approve equivalent standards to those identified in UFC 1-200-01 that satisfy the intent of criteria, such as a material or component meeting a host-nation standard in a foreign location at the Task Order level. Deviations or variations from UFC 1-200-01 criteria are required to be approved by the Contracting Officer in advance at the Task Order level. UFC 1-200-01 criteria apply irrespective of equipment, material, or labor availability.

C.1.1 Contract Type and Term This is an Indefinite-Quantity (IDIQ) contract with a base period of up to thirty-six (36) months with a potential of an additional Option Period One for thirty-six (36) months and Option Period Two for twenty-four (24) months which cumulatively will not exceed 96 months. The Government may exercise option periods at its discretion. Individual Firm Fixed Price (FFP) Task Orders issued hereunder shall specify delivery or performance requirements. Typically, projects will be within the minimum/ maximum dollar range of $5,000 to $4,500,000. Work ordered under this contract will not require the Contractor to provide designs. The contractor is, however, responsible for providing drawings, calculations, test reports, and additional information required by the Contracting Officer to demonstrate construction compliance with UFC and UFGS criteria after Task Order award. All Task Order work will require scope development by the Contractor. In select cases, the Government will provide design or basis for design. The Contractor may be required to provide narratives, sketches, material catalog cuts, and quantity take-off with each Task Order proposal to ensure common understanding. Pricing for each Task Order will be by pre-priced (R.S.MEANS Cost Data) and non-pre-priced methods.

C.1.2 Basic Principles of the JOC A major element of the JOC process is the use of applying a coefficient (multiplier) to proposal costs in order to calculate the proposed cost for a task order. The coefficient must include not only the Contractor’s overhead and profit, but also all other costs associated with doing business that are not represented in the RSMEANS bare costs or in Subcontractor’s proposals, in accordance with section C.4.2., to include development of Detailed Scopes of Work.

For each project, the Government and the Contractor follow the same steps:

1. Conduct a Joint Scope Meeting at the site to review and discuss the Government Scope of Work and the period of performance;

2. Contractor prepares a Detailed Joint Scope of Work;

3. Government issues a Request for Proposal (RFP);

4. Contractor prepares a price proposal in the format requested and submits a proposed construction schedule, list of Subcontractors and other documents required by the Task Order;

5. Government reviews the proposal to ensure the right tasks and quantities were used;

6. Government and Contractor negotiate price and schedule;

7. If Government is in agreement with price, schedule, Subcontractors, etc. it may issue a Task Order for the project.

C.1.3 Performance Requirement The services provided by this contract are vital to the Government’s overall effort, and continuity must be maintained at a consistently high level without interruptions. The Contractor shall complete mobilization and be prepared to work onsite within 30 days of contract award. The Contractor is expected to fulfill all performance requirements from the start of the period of performance of the contract. The Contractor shall receive and respond to requests for Joint Scoping Meetings, Requests for Proposals, and Task Orders. Additionally, the Contractor will prepare a Detailed Joint Scope of Work, estimates, and schedules, obtain subcontractors, order material, and take additional necessary steps to execute indefinite quantity work where the actual performance will begin after the contract start date.

C.2 MANAGEMENT AND ADMINISTRATION

C.2.1 Permits and Licenses

The Contractor must understand and comply with all applicable US Department of War (DoW) regulations and host nation local laws, obtaining all necessary appointments, licenses, authorizations, permits, and similar government authorizations as may be necessary to perform work, under this contract and each subsequent Task Order, at no additional expense to the Government. The Contractor shall provide evidence of these permits and licenses to the Contracting Officer both before work commences and at any other time upon request. General DoD permitting requirements include Dig Permits (detailed in paragraph C16.21), Hot Work Permits (detailed in paragraph C16.15), Confined Space Entry Permits (C16.24), and Energized Work Permits (detailed in paragraph C14.3), with specific requirements for individual Task Orders to be identified therein. Furthermore, the Contractor is required to determine and fulfill all host nation permitting and authorization requirements needed to perform work under each Task Order.

C.2.2 Directives, Instructions and References Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, codes and references may be provided in individual Task Orders.

C.2.3 Government Furnished Facilities, Equipment, Materials and Services

1. Facilities. The Government will identify a Job Site Laydown Area for use in each Task Order, within the vicinity of NSA Souda Bay. All job site laydown areas are dependent upon Task Order size and location of work. Specific laydown area details will be provided with each RFP. There will be no central laydown area, nor administrative space available to the contractor on NSA Souda Bay.

2. Material and Equipment. Infrequently, the Government may provide materials or equipment to be installed by the Contractor. The labor and material costs necessary for the installation will be considered non-pre-priced items as described herein.

(a) The Contractor, with his/her own forces, shall transport all Government-furnished equipment/materials described on the Task Order at his/her own expense. The equipment/materials will be transported from the Government storage area to the work site indicated on the Task Order.

(b) The Contractor assumes the risk and responsibility for the loss or damage to

Government-furnished property.

3. Availability and Use of Utility Service. Utilities will be provided in accordance with FAR 52.236-14, Availability and Use of Utility Services. Additional requirements for utility services are identified in UFGS 01 50 00 Temporary Construction Facilities and Controls. Information concerning the location of existing outlets may be obtained from the Contracting Officer. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site and provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Under no circumstances will taps to base fire hydrants be allowed for obtaining domestic water.

Contractor shall meet all US DoD, host nation local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

More specific requirements are detailed in paragraph C.18 Temporary Construction Facilities and Controls.

4. Backflow Preventers: The Government Production Division of Public Works Department will provide all backflow preventers to the Contractor. The Contractor shall install them. The Production Division will test all installed backflow preventers before the water service is turned on.

5. Utility Connections: All Utility Connections (backflow preventers, electrical, sewer, water, etc.) shall be in accordance with PWD SOPs, PWD-UTILITY- CONNECTION-01

6. Liability and Government-Owned Property. The Contractor shall be held financially liable and responsible for any damage to Government property that is incurred due to his/her fault or negligence or the fault or negligence of his/her employees in the performance of this contract.

C.2.4 Contractor Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. FAR 52.236-5 - Material and Workmanship and FAR 52.246-12 - Inspection of Construction, identify additional applicable requirements The Contracting Officer or designated Government representative may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Additional requirements are detailed in paragraph C.16.16 Hazardous Material. The Contracting Officer may, at any time, require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

1. Equipment. The Contractor shall furnish administrative supplies and equipment. Items of equipment necessary to perform work as required or ordered under this contract shall be furnished, maintained and operated by the Contractor.

(a) The Contractor shall cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to its condition prior to starting work. Security for equipment or material that is reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

2. Materials and Supplies. Materials and supplies procured by the Contractor shall meet the specifications, standards, and manuals listed in the specifications hereon. The Contracting Officer may require test data showing that any materials or supplies procured by the contractor meets the specifications. The Contracting Officer may at any time require samples of materials to be used in work performed under this contract. If the quality of an item is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacturer's original and will be compatible with existing systems.

3. Parts. Replacement parts shall be new. If new parts are not available, the Contractor may request approval in writing from the Contracting Officer to use rebuilt parts. All parts whether new or rebuilt shall carry the full warranty required by this contract.

4. Damage or Loss of Contractor's Supplies and Employee Property: The Government does not assume any liability from fire, theft, accident, or any other cause resulting in damage or loss of Contractor supplies or employees property.

C.2.5 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

C.2.6 Personnel Requirements

C.2.6.1 Key Personnel The Contractor shall provide the Contracting Officer the List of Key Personnel and their qualifications. The Contractor shall submit this information within 15 calendar days of award of the contract. Submittal requirements of this deliverable are posted in Section F – Deliveries or Performance. The Contracting Officer shall be notified in writing and approve any changes to key personnel. The Contractor will provide any additional information requested by the Contracting Officer to certify their qualifications.

The Contractor shall submit to the Contracting Officer a finalized Organizational Chart showing the lines of authority of the key personnel and on-site supervisor(s) for this contract. Submittal requirements for this deliverable are posted in Section F – Deliveries or Performance. The deliverable shall include names of personnel and their position title in this contract. At a minimum, include the Project Manager (PM), Quality Control Manager (QCM), Contractor Corporate Safety Official, Site Safety and Health Officer (SSHO), Designated Project Scheduler, Project Superintendent, and Environmental Manager, including who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. The Contractor shall have the ability for senior leadership to communicate directly with the Government in both written and verbal English.

C.2.6.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM must have the ability to be productive on multiple projects simultaneously at different locations. PM must have experience with joint scoping and developing Detailed Joint Scopes of Work. The PM must be capable of reading, writing, and conversing fluently in the English language. The PM shall have full authority to act for the Contractor on all contract matters relating to this contract.

C.2.6.1.2 Contractor Corporate Safety Official EM 385-1-1 defines the Contractor Corporate Safety Official position and responsibilities. The Contractor Corporate Safety Official must be capable of reading, writing, and conversing fluently in the English language.

This individual is not required to be on-site while work is performed.

C.2.6.1.3 Site Safety and Health Officer (SSHO) An SSHO is a contractor employee that is responsible for overseeing and ensuring implementation of the prime Contractor's Safety and Occupational Health (SOH) program according to the Contract, EM 385-1-1, and applicable federal, state, and local requirements. Contractor Corporate Safety Officer will designate contractor SSHOs to perform duties on individual Task Orders projects. The SSHO shall be a designated employee with full-time SOH responsibility that meets and follows the requirements of EM 385-1-1. SSHOs must be present at the site of work and located so they have full mobility and reasonable access to all major work operations occurring during the shift. The SSHO must be capable of reading, writing, and conversing fluently in the English language. When the government specifies in the individual Task Order that the SSHO must not be the same person as the Project Superintendent and QCM, such services shall be included as a non-pre-priced item in that Task Order. The SSHO shall serve as the SSHO solely and may not assume any additional organizational role for the Contractor.

An SSHO or designated representative as identified in the Accident Prevention Plan/Activity Hazard Analysis

(APP/AHA) and as deemed appropriate/equivalent to SSHO shall be on-site at all times when work is being performed.

If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation.

Additional qualifications and performance requirements for the SSHO are detailed in paragraph section C.16.

C.2.6.1.4 Quality Control Manager (QCM) The Contractor shall provide a QCM to implement and manage the quality control (QC) program. The QCM must attend the partnering meetings, QC Plan Meetings, Coordination and Mutual Understanding Meeting, conduct the QC meetings, perform the three phases of control (except for those phases of control designated to be performed by QC Specialists), perform submittal review and approval, ensure testing is performed, and provide QC certifications and documentation required by this Contract. The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC Specialists, testing laboratory personnel and any other inspection and testing personnel required by this Contract. The QCM is responsible for all QC activities, and must maintain a physical presence at the work site at all times. The QCM must report to an officer of the firm and not be subordinate to the Project Superintendent or the Project Manager.

The QCM may not be the same person as the Superintendent and SSHO unless individual Task Orders specify otherwise. QCM cannot not be an officer or shareholder of the firm. The Contractor shall assign a qualified Quality Control Manager who is independent of production and executive oversight functions. Where the government specifies that the QCM must not be the same person as the Project Superintendent and SSHO, such services shall be included as a non-pre-priced item in that Task Order. The QC Manager, Project Superintendent and Project Manager must work together effectively. Although the QCM is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job site.

The QCM must be an individual with a minimum of 5 years combined experience in the following positions:

Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction Contracts which included the major trades that are part of this Contract. The individual must have at least 2 years’ experience as a QCM. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability. The QCM and all members of the QC organization must be capable of reading, writing, and conversing fluently in the English language.

In addition to the above experience and education requirements, the QCM and all members of the QC team must have completed the “CQM for Contractors” course. See https://kugan.com/cqm-hybrid/ If the QCM does not have a current certification, he/she must obtain the CQM for Contractors course certification within 90 days of award. The Construction Quality Management Training certificate expires after 5 years. If the QCM's certificate has expired, he/she must retake the course to remain current.

Designate an alternate for the QCM at the work site to serve in the event of the designated QC Manager's absence. The period of absence may not exceed 2 weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the Alternate QC Manager must be the same as for the QC Manager.

More specific qualification and performance requirements for the QCM are identified in UFGS 01 45 00 Quality Control and paragraph section C.17.

C.2.6.1.5 Design Quality Control Manager (DQCM) The DQC Manager must be a member of the QC organization, must coordinate actions with the QC Manager , and must not be subordinate to the Project Superintendent, QCM or the Project Manager. The DQC Manager may also act as the Commissioning Authority if all Commissioning Authority qualifications are met. The DQC Manager cannot be the Construction QC Manager or serve as an alternate CQCM/QCM. The DQC Manager shall also possess good oral and written communication skills and be fluent and proficient in the English and Greek language. DQC Manager qualifications:

a. A minimum of 5 years' experience as a design Architect or Engineer on similar size and type designs / or design-build contracts. Provide education, experience, and management capabilities on similar size and type contracts.

b. Be a registered professional engineer or architect with an active registration membership to the Technical Chamber of Greece (TCG), graduate from Greek Technical Universities, polytechnic schools of Greek Universities or equivalent and officially recognized foreign Universities. The DQCM may have an equivalent to Greek TCG, U.S. or European Professional Engineer license but must possess academic qualifications that would allow him or her to practice engineering services in Greece in accordance to GG187/A/2018 and P.D. 99/2018. The requirements of FC 1-300-09N also apply to the performance, professional and academic requirements of the DQCM. Provide proof of professional registration as part of the resume submittal package as well as a copy of university degree and any other postgraduate qualifications.

c. Complete the US Army Corps of Engineers (USACE) course entitled "Construction Quality Management (CQM) for Contractors."

Design Quality Control Manager (DQCM) responsibilities The DQCM must have the following responsibilities:

a. Be responsible for the design integrity, professional design standards, and all design services required.

b. Be a member of the Designer of Record's (DOR) firm, but may not be the DOR or the person stamping and approving final construction drawings or approving submittals.

c. Be responsible for development of the design portion of the QC Plan, incorporation and maintenance of the approved Design Schedule, and the preparation of DQC Reports and minutes of all design meetings.

d. Participate in the Post Award Kick-Off, all design planning meetings, design presentations, partnering, and QC meetings.

e. Implement the DQC plan and must remain on staff involved with the project until completion of the project.

f. Be cognizant of and assure that all design documents on the project have been developed in accordance with the Contract.

g. Provide Design Quality Control Documentation (DQCD) which indicates design coordination of the engineering disciplines.

h. Develop the submittal register. Coordinate with each DOR to determine what items need to be submitted, and who needs to approve.

i. Provide QC certification for design compliance.

j. Certify and sign statement on each invoice that all work to be paid to the DOR under the invoice has been completed in accordance with the contract requirements.

k. Prepare weekly DQC Reports that document the work the design team accomplished that week.

l. Coordinate all training requirements with the QC and in accordance with 01 78 23 OPERATION AND

MAINTENANCE DATA.

C.2.6.1.6 Designated Project Scheduler The Contractor shall provide a Designated Project Scheduler who will be responsible for the preparation of the schedule and all required updating and production of reports. The Designated Project Scheduler will be actively involved and be responsible for utilizing Primavera P6, when required by the task order, to prepare the baseline Network Analysis Schedule (NAS), prepare monthly schedule updates (required for each invoice submission), prepare tabular reports, prepare Time Impact Analysis (TIA) as necessary, provide certification that NAS and TIA conform to the contract requirements, and participate with the Contractor and Government Representative as needed to discuss project status, schedule updates, critical activities, potential delays, and contract modifications impacting the schedule. The Designated Project Scheduler must be capable of reading, writing, and conversing fluently in the English language. More specific qualification and performance requirements for the Designated Project Scheduler are detailed in paragraph section C.15.

C.2.6.1.7 Project Superintendent Provide project superintendent with a minimum of 5-years’ experience in construction with at least two of those years as a Superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the Alternate Superintendent are the same as for the Project Superintendent. The Contracting Officer may request proof of the Superintendent's qualifications at any point in the project if the performance of the Superintendent is in question.

Contractors must have at least one qualified Superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work. The Project Superintendent shall be authorized by the Contractor to maintain sufficient civilian personnel to accomplish all phases of the work in a satisfactory and acceptable manner and to discharge for cause unsatisfactory employees. The Project Superintendent shall be available, in person, by telephone, to respond to any problems to the Contracting Officer at all times when work is being performed.

The Project Superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence of the project. The Superintendent is required to attend RedZone meetings, partnering meetings, and quality control meetings. The Superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted. Additional details related to duties are included in FAR 52.236-6 Superintendence by the Contractor and UFGS 01 30 00 Administrative Requirements.

C.2.6.1.8 Environmental Manager The Environmental Manager is responsible for environmental compliance on projects. The Environmental Manager must complete applicable Environmental Compliance Assessment Training and Tracking System (ECATTS) training modules (installation specific or general) prior to starting respective portions of on-site work under this Contract. This individual is not required to be on-site while work is performed. If personnel changes occur for this position after starting work, replacement personnel must complete applicable ECATTS training within 14 days of assignment. This person may have other job duties as assigned, provided that the environmental requirements of the contract are met. More specific qualification and performance requirements for the Environmental Manager are identified in UFGS 01 57 19 Temporary Environmental Controls and paragraph section C.19.

C.2.6.1 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work on this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel, as required by EM 385-1-1 shall be provided as applicable based on the scope of the individual Task Order.

C.2.6.1.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The Contracting Officer reserves the right to determine the acceptability of any clothing worn.

Employee identification shall not be substituted for station required passes or badges.

C.2.6.1.2 Employee Conduct Contractor employees and Subcontractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

C.2.6.1.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

C.3 TASK ORDER PRICING

There are three separate pricing proposal methodologies for Task Orders that will be accepted on this contract.

They are, as follows:

1. Projects using RSMeans, in which all items are pre-priced using the RSMeans Data Costing

Workbook

2. Projects using non-pre-priced items (i.e., three competitive quotes or self-performed work)

3. RSMEANS Projects using a combination of RSMEANS and non-pre-priced items. Projects using this combination method must have at least 51% of the task order’s total value pre-priced through RSMeans.

Upon issuance of a Task Order RFP, the Contracting Officer will specify the requirement for pricing RSMeans.

If RSMeans is specified, the Contractor will submit a proposal using either Pre-Priced Work alone, or a combination of pre-priced and non-pre-priced items, dependent upon the description of the work to be performed. The decision to use RSMeans based pricing or non-pre-priced methods shall be determined solely by the Government. Any proposal that contradicts the pricing methodology instructed in the RFP will not be accepted.

Task Order specific requirements for items not included in the Contractor’s Coefficient will be addressed as a separate cost on the Task Order proposal.

Task orders will be issued in U. S. Dollars.

C.3.1 Pre-Priced Work Items/prices identified in the RSMeans Cost Data Books are referred to as “PRE-PRICED ITEMS”. When the Government instructs the Contractor to submit a proposal using RSMeans, items shall be identical to or a reasonable equivalent to those found within the RSMeans Cost Data Books. Pricing will be determined by using RSMeans Cost Data Books and the Contractor’s Coefficient factor. The Contractor shall break down the work into individual work items, selecting the applicable Bare Cost Unit Pricing for material, labor, and equipment from RSMeans Cost Data Books. The total price is calculated by multiplying the RSMeans Bare cost sum to the Contractor’s applicable Coefficient factor. This total shall be added to any applicable material sale/use taxes to obtain a grand total.

RS Means defines Bare Cost as “Bare Costs are the costs of materials, labor and equipment that the installing contractor pays. They represent the cost, in U.S. dollars, for one unit of work. They do not include any markups for profit or labor burden.”

C.3.2 Non-Pre-Priced Work (Competitive Quote or Self-Performed Work) Non-pre-priced items are defined as construction materials, services, and work which are not listed by the RSMeans Cost Data Books, and that have not been added to a pre-priced items list via modification to the basic

JOC.

The Government will accept non-pre-priced work for materials or services when identical or similar items are not listed in the RSMeans Cost Data books, or when it is deemed to be in the best interest of the Government.

The Government reserves the right to request proposals based on non-pre-priced methodologies for any project.

Contract cost principles and procedures in FAR Part 31 and DFARS Part 231, in effect on the date of the issuance of the RFP, apply. The Contractor shall furnish a price breakdown, itemized as required by the Contracting Officer, for any non-pre-priced work proposals. The price breakdown must include sufficient detail to permit an analysis of all costs for material, labor, equipment, and subcontracts. Contractor shall provide similar price breakdowns to support any amounts claimed for subcontracts. The Contractor shall determine whether to use Competitive Quotes or to self-perform the non-pre-priced Items. RSMeans will not be used whatsoever in either of these pricing methodologies. Non-pre-priced items are subjected to the procedures described in the paragraphs below.

C.3.2.1 Competitive Quotes:

When using Competitive Quotes for non-pre-priced items, the Contractor shall provide the following for each Subcontractor quote for each component or task required:

1. Total amount for Fully Burdened Labor Hours

2. Total amount for Fully Burdened Material

3. Total amount for Fully Burdened Equipment

The Contractor need not have more than one quote for non-pre-priced line items under $3,000, provided that the Contractor ensures that fair and reasonable prices are obtained for services or materials. For services or materials in excess of $3,000, the Contractor will obtain a minimum of three quotes from qualified Subcontractors. Any circumstances precluding the minimum three quotes will be justified within the Contractor’s proposal. The Contractor shall maintain complete supporting documentation (including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the Contracting Officer’s review. Upon receipt and review of the form by the Contracting Officer, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the Contracting Officer, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the appropriate coefficient for competitive quotes.

C.3.2.2 Self-Performed Work:

When the Contractor chooses to use in-house labor for non-pre-price items, the Contractor shall provide the following for each component or task required:

1. Item Description

2. Direct Labor Hours

3. Description of proposed material

4. Number of units of material

5. Cost per unit of material (direct/bare costs only)

6. Description of proposed equipment

7. Time for which equipment will be required

8. Rental rate for equipment (direct/bare costs only)

9. Profit and overhead, if applicable

The Contractor’s proposal for non-pre-priced line items will be considered, as submitted, for services or materials under $3,000, provided the Contractor ensures that fair and reasonable prices are obtained. For services or materials in excess of $3,000, the Contractor shall submit to the Contracting Officer a detailed quote abstract for self- performance. The Contractor shall maintain complete supporting documentation (including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the Contracting Officer’s review. Upon receipt and review of the abstract by the Contracting Officer, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the Contracting Officer, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the Contractors Coefficient for Self-Performed work.

C.3.3 Combination Pricing for Pre-Priced and Non-Pre-Priced Items.

Pre-priced items shall fall under the pricing methodology for pre-priced work (see paragraph C.3.1). Non-pre-priced items shall fall under one of the pricing methodologies described for non-pre-priced work (see paragraph C.3.2).

Non-pre-priced Items cannot represent the majority of the Task Order value and therefore will not exceed 49% of the Task Order value. Projects that cannot show a minimum of 51% Task Order value in pre-priced work shall automatically fall under the pricing methodology of non-pre-priced work (see paragraph C.3.2).

C.4 COEFFICIENTS

C.4.1 The Contractor’s coefficient factor is a numerical factor that represents costs (generally indirect) not included as part of the RSMeans Cost Data Books Bare Costs. All requirements of performance described in Section C shall be included in the coefficients unless specifically exempt elsewhere in this contract.

C.4.2 The coefficient factor must include, but is not limited to the items listed below:

• General and Administrative Costs, Home Office Overhead, and Field Office Overhead, including but not limited to: salaries of personnel required to operate and manage the contract, Information Technology and computer equipment required to manage the contract, off-base storage facilities, offices, administrative supplies, technical engineering services, job site supervision, vehicle operations and maintenance expenses and telephone charges.

• Mobilization and Demobilization.

• Disposition of waste materials.

• Daily and final site cleanup.

• Bond Premiums.

• Employee, Builder’s Risk and Public Liability Insurance costs.

• Costs for purchase or rental of equipment and vehicles; tools of the trade.

• Office equipment and supplies.

• Compliance with safety laws, regulations, and standards.

• Compliance with security requirements.

• Compliance with environmental laws associated with performing work in compliance with:

o environmental laws/regulations/requirements, o individual Station regulations and reporting requirements, and o standard licenses, permits, and training (EXCEPT specialized licenses, permits, and training required specifically for a unique Task Order)

• The Contractor’s risk factor including but not limited price escalation.

• Company officers and support staff.

• Project Manager.

• Contractor Corporate Safety Official.

• Superintendents.

• Environmental Managers, including all environmental plans.

• Quality Control Managers and quality control system and program management.

• Site Safety Health Officers, and Safety and Occupational Health program management.

• Designated Project Scheduler, including all schedule preparations, submittals, and reports.

• Scoping meetings with Government personnel and Detailed Joint Scope of Work Preparation.

• Project estimating

• Use of Electronic Construction and Facility Support Contract Management System (eCMS) or other electronic management systems required by this contract or individual Task Order.

• Submittals, submittal preparations, and reports required by this contract or individual Task Order.

• Editing UFGS and the provisions of specifications deliverables required by individual Task Order.

• Drawings, calculations, test reports, and additional information required by the Contracting Officer to demonstrate construction compliance with UFC and UFGS criteria.

• Employer’s portion of payroll taxes and fringe benefits.

• Profit.

• All costs associated with computer hardware/software applications.

• Permits and Licenses

Because the foundation of pre-priced items is based on bare costs in the RSMeans Costing Workbook, the Contractor’s Coefficient must include the mark-up percentage for a prime- Subcontractor relationship if the Contractor is planning to sub-contract any portion of pre-priced items. All Contractor task order bids attempting to utilize RSMeans line item costs pre-burdened with overhead and profit will be returned for revision. The following illustrates acceptable proposals (this is an example only and is not indicative of a desired Coefficient or division of fees between subs and prime, as those are unique to each Contractor):

Scenario 1: Pre-Priced Line Items Scenario 2: Competitive Quotes Scenario 3: Self-Performed Works

RSMeans Bare Cost $100

Selected proposal $100

Pre-Priced Line Items $50 Quote Abstract $50

Prime Contractor Coefficient 1

Prime Contractor's Coefficient 1.2

Pre-Priced Coeff. 1 Self-Performed Co-eff. 1.2

Cost to Govt.

$120

Cost to Govt. $100 Cost to Govt. $110

Waste and excess quantities are included in Completed-in-Place construction quantities. All prices in RSMeans Cost Data Books are for Completed-in-Place construction unless explicitly described otherwise.

Quantities used on individual Task Order proposals shall be taken from field measurement or design plans, as appropriate, without allowance for waste.

The costs for preparation of Task Order proposals including scoping meetings shall be the responsibility of the Contractor and shall be included in the appropriate coefficient. Task Order proposal preparation is not directly reimbursable. Government requests for Task Order proposals shall not constitute an award or commitment.

C.4.3 Proposals for modifications shall be priced in the same manner as submitted under the original proposal.

C.4.4 The Contractor’s coefficient shall be a reflection of bare costs plus the cost of doing business.

The proposed Coefficient shall be a reflection of the Offeror’s business practices and objectives. The range may be less than or equal to the bare costs (e.g. .99) or a percentage increase (e.g. 1.2) to the direct (bare) unit prices listed in the RSMeans Cost Data Books.

C.5 RSMeans COST DATA

C.5.1 The Government will not provide the RSMeans Cost Data books for Contractor use. The cost books contain pricing information for the description of work to be accomplished and for the unit of measure specified.

C.5.2 Currently the RSMeans Cost Data Books are updated and republished by RSMeans Company annually.

Pricing for all Task Orders under this contract will be based on the annual book publication and will not be subject to periodic changes published, electronically or otherwise, during the year. For the purposes of pricing work under this contract, the new editions will become effective upon issuance, but not later than 31 January of each year. Cost proposals are to be prepared in a database with an Excel transfer feature as the contract standard.

All electronic files are to have Task Order number, initials of estimator and date. The Contractor must purchase their own licenses for the databases annually and provide formal training to their own staff.

C.5.3 The order of precedence for use of the RSMeans books is as follows:

1. Facilities Construction Cost Data;

2. Repair and Remodeling Cost Data

3. Complete RSMeans /Cost Works library

C.6 TOOLS AND EQUIPMENT

This contract covers multi-trade renovation, repair, rehabilitation, demolition, and minor construction projects.

Below is a representative listing of tools and equipment that apply to the various trades. These items are indicative of, but not limited to, those that the Contractor is expected to provide (to include usage and replacement as needed) as part of normal overhead cost covered in the Coefficient.

Airlines (drop line) All hand tools Awl Axes

Brushes Barricades, Safety Bolt cutters Barrier tape Broom Cable cutters Cable pulling equipment (hand held) Cable pullers/Hoist (hand held) Can Opener Caulking/Yarning Irons Calking Gun Chalk line Chain Saw Chisels Clamps Cleaning Equipment (hand held) Compressor (sized as required to run tools) Conduit bender Crow Bars Dividers Drift Pins Drill, pneumatic Drill, pneumatic bits (up to 1 ¼ dia.) Drill, Motors (hand held) Drill, Bits Drill, Hole Saw Drill, Rotary hammer (up to 1 ¼ dia.) Extension Cords Files Fish tapes Gloves Flash Lights Floats (hand held) Groover, Pipe (hand held) Hacksaws Hot Tap (hand held) Hammers, hand Hammers, chipping Hammer, Jack Industrial Vacuum and HEPA Jack, Hydraulic (12 tons or less) Knives Ladders (step to 12’ and extension to 24’) Lead Pot and Ladle Levels Levels, Builders Level, laser Lighting, Temporary Nailer, Pneumatic Nail Sets Picks Planes (hand held) Planes, Electric (hand held) Pliers Power Actuated Fastening Tools Plumb Bob Pot Hook Personal Protective Equipment Punches Rake Rasps (files) Reinforcing steel, Shear and Bender (hand held) Rivet Sets (Light, hand held) Rollers-Flooring Rules Safety Equipment (Personal Protective Equipment) Sanders (hand held) Saws, Hand Saws, Electric Hand, Circular Saws, Electric Hand, Reciprocating Saws, Backsaws and Miter Box Saws, Power Miter Box Saw Horses Scaffolding, Portable, (8’ table height) Scrapers (hand held) Screw Drivers Screw Drivers, Electric Scribers Shears (hand held) Shovels Sledgehammers Squares Staplers, Air/Hand Steel Framing Tools, Lightweight Steel Framing Tampers (hand held, Tapelines non-powered) Tarpaulins Temporary Lighting Tin Snips Torch, hand Torch Igniters Traffic delineator (cones or candle sticks) Trash Receptacles (each) Trowels (non-powered, hand held) Tool Boxes (personal) Traffic cones Tubing Cutters (hand held, non-powered) Vacuum, wet/dry (5 gal) Vehicles (up to 1.5 ton) Vice Volt Meter, volt/ohm meter Warning Tape Wheel Barrow (non-powered) Wire Strippers Wrenches

C.7 IDENTIFICATION OF WORK AND TASK ORDER PREPARATION

C.7.1 As the need exists for performance under the terms of this contract, the Contracting Officer or authorized representative will notify the Contractor of an existing requirement. The Government’s Request for Task Order Work will address the following (as applicable):

1. Government Scope of Work sufficient to allow for joint scoping

2. Sketches, specifications, and/or as-built drawings

3. Known local environmental and usage permit requirements.

4. Special considerations

5. Key personnel requirements

6. Schedule requirements and phasing

7. Meeting and submittal schedule requirements

8. Technical and contractual Points of Contact (POC)

9. The completion deadline/Period of Performance (POP)

C.7.2 The Contractor shall respond to the Government’s request for Task Order work within two working days upon receipt of the requirement. The Government will schedule a job site visit between the Contractor and the Contracting Officer or authorized representative, and the Contractor shall participate in a Joint Scope Meeting at the site to review and discuss the Government Scope of Work and to further define the scope of the requirement based on the conditions observed at the site. The Contractor and Government will also discuss the period of performance and tentatively agree upon a target performance period during the meeting. This period of performance target may be modified after the Contractor has prepared a Detailed Joint Scope of Work. The Contractor and Government will also discuss and tentatively agree upon a target date for Detailed Joint Scope of Work submission by the Contractor.

C.7.3 FAR 52.236-3 Site Investigation and Conditions Affecting the Work applies. Prior to submission of the Contractor prepared Detailed Joint Scope of Work, the Contractor shall identify any deficiencies, omissions, or conflicts in the Government’s scope of work that are identified during the site visit shall immediately be brought to the attention of the Contracting Officer, in writing, for resolution prior to submission of the Contractor’s proposal. The Contractor may submit written recommendations for changes, deviations or value engineering alternatives to the Government’s original project scope that will provide better quality, maintainability, constructability, operability, or price to the Government. The recommended changes to the Government’s scope shall be clearly identified in the form of a narrative description, with drawings or sketches as necessary, and shall reference the technical specification requirements. The Contractor and Government will meet as necessary to revise and finalize Detailed Joint Scope of Work. The Contractor and Government will also discuss and tentatively agree upon a solicitation period for the RFP.

C.7.4 The Contracting Officer will issue a Task Order RFP, from which the Contractor shall prepare a proposal for accomplishment of the task. The Task Order RFP may include edited UFGS, additional Installation-specific requirements, and any inspection criteria, environmental criteria, submittals, etc. that supplements or supersedes the requirements provided and referenced in the basic contract.

C.7.5 The Task Order RFP will direct the Contractor to provide a proposal based on RSMeans or Competitive Quotes.