SOR for Conference Center Space ISO JTF-CS SUDDEN RESPONSE Exercise_February 2025.pdf

SR/DR SOR, v1 (04 June 2024)

REQUEST FOR INFORMATION (RFI) AND ESTIMATE

FOR

FACILITY SPACE RENTAL In Support of MILITARY EXERCISE

Within the Vicinity of FORT LIBERTY, NORTH CAROLINA

GENERAL SCOPE: This Statement of Requirements is for the rental of facilities, resources, and services required to conduct a Department of Defense (DoD) Chemical, Biological, Radiological, and Nuclear Response Force (DCRF) multi-day Command Post Exercise (CPX) in the vicinity of Fort Bragg, North Carolina from 6-16 February 2025.

REQUIREMENTS

1. Climate controlled space with not less than 10,000 square feet from 0600, 6 February 2025, through 1800, 16 February 2025.

Note: Preference is for contiguous, relatively clear space in a single room, but the contractor may aggregate to 10,000 square feet over no more than four adjacent rooms/facilities, as long as one room is no smaller than 6,000 sq. ft. of contiguous space. One room not less than 200 sq ft must be available for private conversations. Largest facility ceiling height shall be above 6-8 ft. Largest facility has access through double door (AQL: double door). This request factors in the required space between workers during operations.

2. Authorized 150 parking spaces.

3. Provide 200 chairs and 100 eight-foot tables. If this cannot be done, provide authorization to bring and setup tables, chairs, power strips, extension cords, etc.

4. Provide up to 20 electrical wall outlets and/or power-drops throughout the facility.

5. Authorized to provide own security to restrict access to rented facility rooms / staged equipment due to safety and the processing of sensitive information (includes authority to establish single points of entry/exit).

6. Authorized to utilize facility continuously (24/7) for all days within in the period of performance.

7. Authorized to eat small snacks/drink water, etc. within the rented space, and/or bring individual meals purchased from external dining establishments into the rented space.

8. Authorized to place and operate a satellite and generator next to the property, pass communications and electrical wires from the satellite and generator into rented facility rooms, and ground them using a stake within proximity to the rented space or by connecting to the facility’s existing electrostatic grounding.

Generator decibel level is no more than 75 dB (similar to a house-hold vacuum cleaner)

9. Contractor to provide 6 trash bins and clear them nightly.

10. Contractor to ensure a minimum of 6 toilets for females and 4 toilets plus 4 urinals for males, plus an equal number of sinks, are available for use. If no restrooms are available, require venue authorization to place port-a-lets and handwash stations in the parking lot.

GENERAL CONDITIONS

a. Facility must be safe to operate in. Safe is an all-encompassing word to cover both environmental (moldy, dirty, etc) as well a physical (functioning lights, tripping hazards, etc). A safety assessment team may take air/surface samples as necessary for technical assessment prior to finalizing contract.

b. Facility shall have adequate and functional heating and cooling capabilities to maintain a temperature between 68 and 74 degrees F and a relative humidity less than 50%.

c. Toilets, urinals, and washbasins (sinks) within the facilities must be kept clean, sanitary, and functional, as well as have good lighting within the bathrooms at all times. Facilities must have adequate hand soap, toilet tissue paper and supplies at all times. Facilities will be located within a reasonable distance from assigned facility.

d. Contractor shall provide reliable and contiguous electricity and water for hygiene.