Soquel_Corridor_Safety_Project_(Addendum_#1_Revision).pdf

Request for Proposal

No. RFP No. PW-0325

FOR

SOQUEL CORRIDOR SAFETY PROJECT

Contact: Claire Gallogly, Transportation Planner

Email: cgallogly@santacruzca.gov

RESPONSE DEADLINE: September 8, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/santacruzca

City of Santa Cruz

Soquel Corridor Safety Project

I. INTRODUCTION

II. GENERAL INFORMATION FOR PROPOSERS

III. PROCESS INSTRUCTIONS

IV. EVALUATION CRITERIA

V. TERMS AND CONDITIONS

VI. PRELIMINARY SCOPE OF WORK

VII. PROPOSAL SUBMITTALS

Attachments:

B - Appendix B- Example Plans

C - Draft Safety Action Plan

#RFP No. PW-0325 Title: Soquel Corridor Safety Project

1. INTRODUCTION

1.1. Summary

The City of Santa Cruz (City) has completed a draft Safety Action Plan that identifies transportation safety needs and potential projects within the City. The City is evaluating a potential application for

Highway Safety Improvement Program (HSIP) Cycle 13 funding to implement safety and multimodal improvements along Soquel Avenue between River Street South and Seabright Avenue.

The Consultant shall coordinate closely with City staff and use the City's draft Safety Action Plan, available traffic data, development-related traffic studies, and other available information to evaluate the proposed improvements. The City seeks a qualified transportation engineering consultant

(Consultant) to evaluate the proposed project, develop planning-level design information sufficient to support cost estimating, and provide traffic analysis and documentation necessary to support the HSIP

Cycle 13 grant application.

The potential project aims to increase corridor safety by reducing speeds and providing greater separation and visibility of modal users within existing right of way. This project would include the following elements:

Signalized Intersections:

• The proposed project would add no-turn on red prohibitions, leading pedestrian intervals and modify existing coordination plans to reduce the vehicle progression speed.

• Soquel Avenue and River Street South: modifications to intersection geometry and traffic signal to remove slip lane, and reduce lanes on eastern approach.

• Soquel and N./S. Branciforte: Remove split phasing on Soquel and modify to protected left-turns and evaluate split phasing or protected left turns for both Branciforte approaches.

• Soquel and Seabright Avenue: addition of a northbound right turn overlap.

• At intersections, the City desires to maintain separation for bicycles with protected intersection style treatments. The City would accept a Class 2 bike facility where separation is not feasible.

Unsignalized intersections:

• Additions of RRFB and associated signage, striping, and concrete work as needed at

• Soquel/Doyle

• Soquel/Pennsylvania

• Soquel/Ocean View

• Additions of pedestrian median islands at existing marked crossings where feasible

• Addition of median noses at side street crosswalks to serve as gateway features for changing roadway context

Roadway Segment

• Minimum condition: Addition of separated bike lanes the length of the project area.

• Parking should be maintained on one side of the road where feasible River South to N./S.

Branciforte: Remove two travel lanes, add center turn lane, add separation to existing bike lane

1.2. Background

The City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National

Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.

The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of

California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.

The City seeks a qualified transportation engineering consultant (Consultant) to evaluate the proposed project, develop planning-level design information sufficient to support cost estimating, and provide traffic analysis and documentation necessary to support the HSIP Cycle 13 grant application.

1.3. Contact Information

Claire Gallogly

Transportation Planner

Email: cgallogly@santacruzca.gov

Phone: (831) 420-5107

Department:

Public Works

Department Head:

Nathan Nguyen

Public Works Director

1.4. Timeline

The City will make every effort to adhere to the following tentative schedule. All dates set forth in this

RFP are subject to change at the City’s sole discretion. Any change will be set forth in an addendum. All references in this RFP to “time” are Pacific Standard Time.

mailto:cgallogly@santacruzca.gov tel:(831)420-5107

Release Project Date August 27, 2026

Pre-Proposal Meeting (Non-Mandatory) September 2, 2026, 2:30pm https://teams.microsoft.com/meet/279125947130

908?p=lU9As9UVf197cWPdxM

RFP Questions and Clarification Due Date September 2, 2026, 4:30pm

Proposal Submission Deadline September 8, 2026, 3:00pm https://teams.microsoft.com/meet/279125947130908?p=lU9As9UVf197cWPdxM

2. GENERAL INFORMATION FOR PROPOSERS

2.1. Summary Scope of Work

All applicants must provide thorough and comprehensive responses that clearly demonstrate their team’s approach to and consistency with the below-mentioned standards.

The City invites qualified firms to respond to this Request for Proposal (RFP) for the project (“Project”) titled below:

Soquel Corridor Safety Project

RFP No. RFP No. PW-0325

The City anticipates awarding a contract to a vendor for a 3 month term. The Proposer will provide the services outlined in Section PRELIMINARY SCOPE OF WORK.

The successful Proposer shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the work described in this RFP. The successful Proposer will provide a brief statement of services, as detailed further in Section PRELIMINARY SCOPE OF WORK.

2.2. Contact

If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement

Question & Answer feature. This RFP document may be downloaded from the City’s e-Procurement

Portal at https://procurement.opengov.com/portal/santacruzca/projects/297775. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 4:30 pm on Wednesday, September 2, 2026.

2.3. Proposal Submittal Due Date

Proposals are due no later than 3:00 pm on Tuesday, September 8, 2026, to guarantee review. Proposals received after the deadline will be deemed non-responsive. All proposals will be submitted via City’s e-

Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/297775.

Proposers take full responsibility for City’s receipt of its Proposal. The City will not be liable for any expenses incurred by Proposers in responding to this solicitation, including but not limited to any costs associated with interviews.

It is the responsibility of the Proposer to ensure that electronic submittals are received by the City prior to the deadline.

2.4. Pre-Proposal Meeting

A pre-proposal meeting is scheduled on the date and time stated in the Timeline in INTRODUCTION

Section via video conference. The purpose of this meeting is to give Proposers the opportunity to familiarize themselves with the City’s requirements. Clarification and a review of the RFP process will be https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860047 https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860047 https://procurement.opengov.com/portal/santacruzca/projects/297775 https://procurement.opengov.com/portal/santacruzca/projects/297775 mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/santacruzca/projects/297775 https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860046 discussed at the pre-proposal meeting. To expedite the sign-in process, the city will accept a company business card containing the attendee’s name and contact information, as a valid sign-in. Attendance at the pre-proposal conference is not mandatory, however, it is strongly encouraged.

Access to the pre-proposal video conference is available via the following:

Video Conference Link:

https://teams.microsoft.com/meet/279125947130908?p=lU9As9UVf197cWPdxM

Meeting ID: 279 125 947 130 908

Passcode: DM34bE7p

The City complies with the Americans with Disabilities Act. If you require reasonable accommodations in order to attend the pre-bid meeting, please call the contact listed in the INTRODUCTION section at least

48 hours prior to the meeting.

2.5. Responsiveness and Responsibility

When determining the Responsiveness of the proposal, the City may consider any of the following but not limited to:

A. Proposal received on time and completed per instructions.

B. Proposal contains required contents, forms and signatures submitted in accordance with RFP instructions.

C. Proposal is compliant with specifications and industry standards.

When determining the Responsibility of the Proposer, the City may consider any of the following but not limited to:

A. Possession of industry standard licensing and/or certifications.

B. Financial capacity of the Proposer.

C. Experience or past performance of the Proposer.

D. Use of Subcontractors / Subconsultants.

E. Past, Present and Pending Legal Actions.

F. Exceptions with City’s Terms and Conditions.

G. Anticipated adherence with Project delivery schedule.

H. Ability to respond to City’s inquiries for proposal clarification.

Proposers have the right to take exception to the specifications or terms and conditions of this RFP, however, such exceptions may deem the proposal non-responsible. Any exceptions taken must be explained in the proposal and submitted by the submittal due date. Any exceptions that contradict the

City’s terms and conditions or contain provisions that are not in the best interest of the City will disqualify the Proposer. If exceptions are not explained, the Proposer will comply with the specifications as stated in this RFP. Exceptions submitted after the proposal due date will not be accepted.

The City reserves the right to reject any or all proposals and to waive any informality or minor defect in proposals received.

2.6. Definitions

In this RFP document:

A. “Proposer” means contractor, firm, supplier, vendor, or consultant submitting a proposal to this

RFP.

B. “Proposal” means the complete submittal of Proposer to the City in response to this RFP, including any written documentation and oral interview responses.

C. “Subcontractor” means those performing any portion of the services as subcontractors, vendors, suppliers, and other business entities and individuals that is not the Proposer.

D. “Key Staff”, if required, means the employees of the Contractor or subcontractor(s) that will provide project leadership or expertise in lead technical services and are considered essential to the success of the Project.

E. “Contract” also means Purchase Order or Agreement.

3. PROCESS INSTRUCTIONS

3.1. Questions and Requests for Clarification and Addenda

Questions or concerns regarding any aspect of this RFP shall be sent via City’s e-Procurement Portal’s

Question & Answer feature and received by the date identified in Timeline in INTRODUCTION Section.

Any questions or objections not submitted within the time and manner stated above or to anyone other than the above-stated contact will be deemed waived. The City is not bound by the oral representation of any City employee or official. Answers to questions received will be sent out in the City's procurement portal.

The City may determine it is necessary to revise any part of this RFP. Revisions will be made by written addenda and it is the Proposer’s sole responsibility to comply with any addenda to this RFP. Addenda will be posted on the City’s e-Procurement Portal, https://procurement.opengov.com/portal/santacruzca/projects/297775, under Bidding Information.

3.2. Proposal Evaluation Criteria

RFP responses will be evaluated and ranked according to the evaluation criteria identified in the sub-sections Responsiveness and Responsibility in GENERAL INFORMATION FOR PROPOSERS section, below, by an evaluation committee composed of City staff. The evaluation committee will open and review the proposals in confidence. Proposals will be available to the public after the contract award.

After the initial proposal evaluation, the City may determine that additional information is needed to establish the final ranking of proposers. The semi-finalists will be contacted and may be asked to:

• Conduct a scenario-based demonstration of the equipment or service,

• Revise the submitted proposal for the purpose of obtaining best and final offers, and/or

• Provide additional information to assist City in determining the best value proposer.

The Evaluation Committee will use all information collected to rank the semi-finalists in order of their ability to best meet the requirements of the City. The City will begin negotiating a firm contract with the highest ranked Proposer. If no agreement can be reached, negotiations will begin with the next ranked

Proposer.

3.3. Responsiveness

Responsiveness is determined in accordance with meeting the minimum requirements in Sub-Section

Responsive and Responsibility of Section GENERAL INFORMATION FOR PROPOSERS to be responsive

(the submittal includes all of the required documentation).

3.4. Responsibility

Responsiveness is determined in accordance with meeting the minimum requirements in Sub-Section

Responsive and Responsibility of Section GENERAL INFORMATION FOR PROPOSERS to be responsive

(the submittal includes all of the required documentation).

The total maximum score for the evaluation of proposals is 100 percent (100%). Proposals will be evaluated by the EC using the Proposal Evaluation Criteria as set forth in Section EVALUATION CRITERIA.

https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860046 https://procurement.opengov.com/portal/santacruzca/projects/297775 https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860053 https://procurement.opengov.com/portal/santacruzca/projects/297775/document?section=2860051

Proposals that are deemed responsive, from a Proposer that has been deemed responsible, will be evaluated based on the Evaluation Criteria below. Evaluation and scoring of proposals will be based on how likely the proposal content meets or exceeds the performance requirements of this RFP.

3.5. Negotiations

Upon the City’s final ranking of proposals, the Proposers shall be prepared to enter negotiations to enter into the Contract. The City will first begin negotiations with the top-ranked Proposer(s). If the City and the top-ranked Proposer(s) do not reach an agreement, then the City may negotiate with the next highest-ranked Proposer. This process will continue until the City reaches an agreement with a

Proposer(s) or terminates the procurement. The City may begin negotiating with the next highest-ranked Proposer whenever the City determines that doing so is in its best interest, and the City may negotiate with more than one Proposer at the same time.

The failure of the highest-ranked Proposer to comply with any of the requirements of this section shall constitute grounds for the City to negotiate the agreement with the next top-ranked Proposer. Upon completion of successful negotiations, the City will issue a written Notice of Intent to Award (NOITA) letter to all Proposers which lists the “Successful Proposer” that the City recommends for award of an agreement.

3.6. Collusive or Sham Bids

No person, supplier, or corporation shall make or file or be interested in more than one bid for the same work, except so far as alternate bid may be called for. Nor shall any person, supplier, or corporation submit a collusive or sham bid, per se, directly or indirectly, to induce any other supplier to submit such a bid, or to refrain from responding, or seek in any way to fix the price, or any portion of the proposed price, in order to secure an advantage against the owner or any person interested in a proposed contract. However, a person, supplier, or corporation submitting a sub-bid to a proposer or quoting prices on materials for a bidder, is not hereby disqualified from submitting sub-bids or quoting prices to other bidders.

The proposer shall acknowledge that it has not directly or indirectly been collusive with any other proposer in the preparation and submission of the proposal by submitting the Non-Collusion

Declaration. If at any time it shall be found that the proposer to whom a contract has been awarded has, in presenting the proposal, colluded with any other party or parties, said proposer shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new contract.

3.7. Public Record

Proposals received are the property of the City. All proposals, evaluation documents, and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” (CPRA)

California Government Code, sections 7920.000 – 7931.000. All documents related to this solicitation will become public records once discussions and negotiations with proposers have been fully completed and a Notice of Intent to Award (NOITA) letter to all Proposers is issued.

If Proposer’s proprietary information is contained in documents or information submitted to City, and

Proposer claims that such information falls within one or more CPRA exemptions, Proposer must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Proposer prior to such disclosure. If Proposer contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Proposer fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to

Proposer. Proposer further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Proposer.

3.8. Award Protests

The City desires to foster cooperative relationships with Proposers and to reach a fair agreement in a timely manner.

The City encourages Proposers to resolve issues regarding the RFP requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the RFP, cancel the RFP, or determine the protest to be unfounded and proceed with the solicitation. In the event the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting Proposers must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the intent to award notice will be directed to:

Claire Gallogly, Transportation Planner, cgallogly@santacruzca.gov

Any Proposer who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award.

Protests letters regarding a contract award will be directed to:

City of Santa Cruz

Nathan Nguyen, Public Works Director

809 Center St

Protests regarding the contract award must be received no later than 5 business days after the written

Notice of Intent to Award is sent by the City. The award protest must be in writing and include:

The name, address, and telephone number of the protester; The Project title, RFP Number, and RFP due date; A detailed statement of the legal and/or factual grounds for the protest; and the form of relief requested. Throughout the protest review process, the City has no obligation to delay or otherwise postpone an award of a contract.

Protests regarding the award resulting from this RFP must be delivered to

Nathan Nguyen, Public Works Director within 5 business days after the written Notice of Intent to Award is sent by the City. The Public Works Director will review the protest and issue a written response within

10 business days. The decision of the Public Works Director is final.

3.9. Debriefing

A debriefing may be held after the contract award with the City and a Proposer for the Proposer to receive information about the evaluation of their proposal. A Proposer shall submit a written request to the City for a debriefing shall within thirty (30) days after the issuance of the NOITA. The debrief conference will be allotted a maximum of thirty (30) minutes and will consist only of evaluating the requesting Proposer’s Proposal.

3.10. Contract Implementation

Upon award notification and prior to final contract approval, the successful proposer will be required to submit:

• Proof of insurance and prevailing wage compliance documentation as specified in Sub-Section

Insurance Requirements and Sub-Section Prevailing Wage in Section Terms and Conditions of this RFP;

• Documentation of all credentials necessary to legally perform the Project specified;

• A completed W9 form and, if applicable, non-resident withholding exemption form, if not already on file with the City; and

• Proof of a current City of Santa Cruz business tax certificate if the proposer is located in, or performs services within, the city limits for more than 6 days annually.

• The finalized contract will be in the form included as Appendix A Sample Agreement herein, and include the RFP documents, the Proposer’s response to RFP and Vendor Questionnaire, the

Budget as described in Cost Proposal, and any negotiated modifications agreed to by the parties.

3.11. Reservation of Rights

The City, at its sole discretion, reserves the following rights:

• To reject any or all proposals or information received pursuant to this RFP;

• To waive any informality or minor defects in proposals received;

• To supplement, amend, substitute, or otherwise modify this RFP at any time by means of written addendum;

• To cancel this RFP with or without the substitution of another RFP or prequalification process;

• To cancel the scope of services awarded through this RFP process with or without the substitution of another RFP or prequalification process;

• To request additional information from a Proposer;

• To bid separately any item or items where it is determined by the Purchasing Manager that:

o A substantial savings in cost will result due to a large quantity purchase, or o The commodity is not appropriately classified under this specification contract.

o To verify the qualifications and experience of each Proposer;

• To require one or more Proposers to supplement, clarify, or provide additional information in order for the City to evaluate proposals submitted.

3.12. Environmental Conservation and Sustainable Living

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living.

This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean

Ocean Business Program, the Green Building Program and Climate Action Plan 2030 goals which define greenhouse gas reduction objectives to reduce community-wide greenhouse gas emissions 40 percent by 2030 and 100 percent by 2035 (compared to 1990 levels). In your proposal, please provide information about your company regarding any existing environmental conservation goals or guidelines, environmental or greenhouse gas emissions disclosures, Green Business certifications, existing alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

3.13. Financial Responsibility

The City accepts no financial responsibility for any costs incurred by a Proposer in responding to this

RFP. Proposers acknowledge and agree that their Proposals will become the property of the City and may be used by the City in any way deemed appropriate.

4. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Adherence to RFP Requirements

To be considered responsive, the proposal shall include the information detailed in this section. The proposer must provide information in the proposal in the same order as shown below. The proposal shall be separated into the subheadings referenced below. Failure to provide this information may result in a proposal being considered non-responsive to requirements.

Proposal Format

Proposals should be organized as follows:

• Cost Proposal: Provide a comprehensive cost proposal uploaded separately in the

Procurement Portal.

• Written Technical Proposal

• Optional Appendices or Exhibits:

Proposers may include sample project information, sample reports, peer review reports, letters of recommendation, or other exhibits that may assist the City in favorably evaluating the proposal. Do not include generic marketing materials.

• Proposals will be deemed non-responsive and removed from further consideration if the Proposal is not received in accordance with the terms of this RFP or the Proposer does not meet the basic minimum qualifications and proposal requirements set forth in this RFP.

Proposals shall be typed, as concisely as possible, and shall not include any unnecessary promotional material. The Proposer shall provide the information required in this

Evaluation Criteria section and comply with the maximum page limitations provided for each subsection of the proposal. The RFP Required

Submittal Documents do not count toward applicable section page limits.

Resumes, if requested, shall be included as a separate attachment. Number every page sequentially beginning with the cover page, 0-100 Points 5 (5% of Total) including any text, charts and graphic pages, including attachments and exhibits. If used, narrative pages shall be used sparingly and only where required to convey related information that cannot be accommodated.

The proposal shall use Arial or a similar, easily readable font. A minimum of 11-point font size and 1.25-line spacing is required for text.

Narrow or condensed fonts are not permitted. Font restrictions do not apply to attachments. Different size fonts will be allowed for headings, charts, tables, and graphics and must be easily readable.

2. Firm Background Information

This section must include the following

(maximum 2 pages):

A. Legal name, addresses, telephone numbers of the principal office

(national headquarters) and local office. Include the same information if services will be provided from additional locations.

B. Year established and history.

C. Business entity status (i.e., partnership, corporation, LLC).

D. Indicate if Proposer has defaulted in its performance of an agreement or project during the past five (5) years which has led the other party to terminate the agreement and if so, the identity of the parties involved and the circumstances of the default or termination.

E. Respond to the following:

1. Explain any pending litigation, liens, or claims involving your organization.

2. Has your company filed for bankruptcy in the last ten (10) years?

F. Provide information about your company regarding environmental conservation practices or objectives, Green Business certifications, alternative fuel service vehicles, superior employee benefit policies, or other applicable policies that align with Sub-Section Environmental

Conservation and Sustainable Living in Section Process Instructions.

0-100 Points 10 (10% of Total)

3. Firm Qualifications, Expertise, and Experience

In this section (maximum 5 pages), include the following:

A. Describe the Proposer’s qualifications and experience working on similar, relevant, or related projects that were completed, as outlined in Section

Preliminary Scope of Services.

B. Describe how the Proposer (or

Proposers if submitting a jointly prepared proposal) is organized to provide the required services as outlined in Section Preliminary

Scope of Services.

C. If utilizing any subconsultants and/or subcontractors, describe their qualifications working on similar, relevant, or related projects that were completed, as outlined in

Section Preliminary Scope of

Services.

D. Provide a list of all services Proposer has performed for the City in the past three (3) years, include a description of the services, date of engagement(s), members of the proposed team that performed the services. Indicate if Proposer served as the prime contractor or as a subcontractor.

0-100 Points 20 (20% of Total)

4. Team Qualifications, Expertise, and

Experience

In this section (maximum 5 pages), include the following:

A. Provide the names, qualifications, certifications, and relevant technical experience of personnel and subcontractors of the proposed project team who will perform the services described in Section

Preliminary Scope of

Services. Include details about their experience with similar projects with comparable magnitude.

B. Provide resumes for each member of the proposed project team and include the qualifications and experience suited to the proposed assignment. Include resumes as a separate attachment.

If awarded the contract, the Proposer shall make every effort to ensure that the staff resources identified in the proposal will be available for the Project. If staff identified in the proposal are not available, the City reserves the right to review and approve alternate personnel.

0-100 Points 10 (10% of Total)

5. Technical Approach and Work Plan

A. Technical Approach: Describe your approach to completing Section

Preliminary Scope of

Services. Identify deliverables and key decision points. Provide comments regarding the proposed

Section Preliminary Scope of

Services. This may be used as an opportunity to expand upon your team’s specific experience and expertise, and to outline any changes you believe would help achieve the

Project’s goals and objectives.

B. Work Plan: Describe how the project team will fulfill the Section

Preliminary Scope of

Services. Include a detailed project schedule in the Project Schedule

Document. Provide a matrix of personnel, tasks, and an estimated effort in hours.

The work plan shall include a process for delivery of the range of services outlined in

Section Preliminary Scope of Services. To the extent possible, the proposal shall reflect the roles and responsibilities of team members in the major tasks outlined in the Section

Preliminary Scope of Services and strategies to accommodate the staffing needs for each task order. As appropriate, include tools and techniques you could use in addressing challenges and delivering services outlined in

Section Preliminary Scope of Services.

Proposers shall address all major tasks outlined in Section Preliminary Scope of Services and as appropriate, suggest supplemental tasks/sub-tasks for incorporation into the final

Section Preliminary Scope of Services.

0-100 Points 35 (35% of Total)

6. Cost Proposal

Cost/Pricing is a factor in this selection.

Proposers must complete and submit a Cost

Proposal. It is the Proposer’s responsibility to state all costs to provide the services outlined in Section Preliminary Scope of Services. Costs shall include, but not be limited to, direct labor, overhead, fringe benefits, profit, subcontractors, other direct costs (ODC) such as materials, supplies, taxes, and travel. A

Proposer’s failure to submit a Cost Proposal will deem the submittal non-responsive.

Include the Cost Proposal with the Electronic

Response.

The price will be evaluated in the following manner:

A. The responsive proposal with the lowest price will be given the full weight of points assigned to the pricing criteria.

B. Every other responsive proposal will be given points proportionately in relation to the lowest price. This point total will be calculated by dividing the lowest proposed price by the total proposed price of the proposal being evaluated with the result multiplied by the maximum weight for the price (100 %) to arrive at a price score of less than the full score for price.

Example: Lowest Total Proposed

Price Total % Price Proposer’s Total Proposed

Price X for Price = Score

0-100 Points 20 (20% of Total)

5. TERMS AND CONDITIONS

5.1. City’s Standard Terms and Conditions

The City of Santa Cruz standard Terms and Conditions shall govern this contract. Review the terms and conditions here; all terms including, but not limited to, insurance apply to the contract resulting from this solicitation. A current copy of these terms will be included in the resulting contract as Exhibit A

Scope of Work. A hard copy of the Terms and Conditions is available by contacting the City’s Purchasing

Division at (831) 420-5080.

5.2. Insurance Requirements

Proposer will provide Certificate of Insurance(s) for Professional Liability, Commercial General Liability, Auto Liability, and Workers’ Compensation as stated in the City’s standard Terms and Conditions. The

City reserves the right to adjust the insurance terms provided based on the type and scope of project proposed by the Proposer.

5.3. Prevailing Wages and Labor Compliance

Prevailing Wages do not apply to this contract.

5.4. Living Wage

Proposers agree to comply with the requirements of the Living Wage Ordinance as provided in Santa

Cruz Municipal Code Chapter 5.10.

5.5. Contract Period

The term of the contract will commence upon notification of award and continue for a period of 3 months plus any renewals agreed to by the parties and made in writing.

5.6. Equal Employment Opportunity and Non-Discrimination

City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed

(including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to be in compliance with all applicable Federal and State and local equal employment opportunity acts, laws, and regulations and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal

Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192. Copies are available upon request from the City’s Purchasing Division.

http://www.cityofsantacruz.com/home/showdocument?id=9259 http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html http://www.cityofsantacruz.com/home/showdocument?id=59192.

http://www.cityofsantacruz.com/home/showdocument?id=59192.

5.7. Indemnification

To the fullest extent permitted by law, Proposer agrees to indemnify, defend, and hold harmless the

City, its officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) from and against any and all liability, claim, action, loss, injury, damage, judgment, or expense, including attorneys’ fees and costs (“Losses”) caused by or resulting from the negligence, recklessness, or willful misconduct of Proposer, Proposer’s officers, employees, agents, or subcontractors in any way related to this solicitation, including but not limited to Proposer’s Proposal. Proposer’s duty to indemnify and hold harmless Indemnitees shall not apply to the extent such Losses are caused by the sole or active negligence or willful misconduct of Indemnitees, as determined by an adjudicatory body or court of competent jurisdiction, if applicable. The obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses.

In the event this Agreement involves the performance of design professional services by Proposer, Proposer’s officers, employees, agents, or subcontractors, Proposer’s costs to defend Indemnitees shall not exceed the Proposer’s proportionate percentage of fault per Civil Code §2782.8. This section shall survive the termination or expiration of the Agreement.

5.8. Performance Bond/Payment Bond

Bonding requirements for federally funded contracts are subject to the following federal directives:

Bidder’s security of ten percent of the bid price for all public works contracts at the time of Bid submittal

(Public Contract Code Section 20483(a)).

A. Performance bond equal to 100-percent of the contract price for all public works contracts.

B. Payment bond for all public works contracts of at least:

C. 50-percent of the contract price if the contract price does not exceed $1 million.

1. 40 percent of the contract price if the contract price exceeds $1 million but is not more than

$5 million; or

2. $2.5 million if the contract price exceeds $5 million.

Within ten (10) business days, not including legal holidays, of contract award, the successful Proposer must submit a performance bond and payment bond, executed by the Contractor and the Surety. All bonds must be issued by California admitted Sureties.

Should any surety or sureties be deemed unsatisfactory by the City, a notice will be given to the

Contractor. The Contractor shall promptly substitute a new surety or sureties satisfactory to the City. No further payment shall be deemed due or will be made under the contract until the new sureties are accepted by the City.

At its sole discretion, the City may allow the Contractor to provide bonds from multiple sureties to meet the bond requirements.

6. PRELIMINARY SCOPE OF WORK

6.1. Project Objectives

The Project is intended to support City staff in preparation of a HSIP Cycle 13 project application for the

Soquel Corridor Safety Project.

This project seeks funding for multimodal roadway safety improvements on the Soquel Corridor between River Street South and Seabright Avenue as identified in the draft Safety Action Plan.

A complete project will enable city staff to complete the HSIP funding application.

6.2. Minimum Qualifications

Firm has no fewer than five years of experience in performing transportation engineering and related work for municipalities. Firm and team should have familiarity with the HSIP funding program. Firm and team should have sufficient experience in transportation analysis, cost estimating, and transportation engineering to complete the desired scope of work.

6.3. Scope of Work

2. Scope of Services

Task 1 – Project Initiation and Data Review

The Consultant shall conduct a project kickoff meeting with City staff to confirm the project limits, objectives, assumptions, analysis methodology, schedule, and deliverables.

The Consultant shall review information provided by the City, including:

• Draft Safety Action Plan and relevant supporting documentation.

• Traffic Counts and anticipated Development Volumes provided in Appendix A.

• Existing roadway and intersection geometry.

• Existing signal timing and layout plans.

• Most recent 5 Years of Crash Data on TIMS

The Consultant shall identify any data gaps or assumptions that could materially affect the traffic analysis or planning-level cost estimate and coordinate with the City regarding appropriate assumptions.

Task 2 – Traffic Volume Development

The Consultant shall develop a weekday afternoon peak hour traffic volumes set for the analysis using existing traffic counts and available traffic studies provided by the City in Appendix A. Recent counts are provided in Appendix D through K. The consultant will use traffic engineering techniques to balance or adjust the volume set for consistency among provided data sources along all study-area roadways.

Existing count data is provided over multiple years and will need to be adjusted to current 2026 baseline volumes. The traffic study trip distributions do not include all study area intersections and may need to assigned to intersections in this project.

Deliverable

• Traffic volume figures for existing volumes, new development volumes, and final scenario volumes to be provided in Task 3 deliverable

Task 3 – Traffic Operations Analysis

The Consultant shall evaluate traffic operations with Synchro using volumes developed in Task 2 for the following intersections and scenarios. Traffic analysis is to be prepared along the project corridor for

Soquel Avenue at: Front Street, River South, Riverside, Ocean, Branciforte, and Seabright.

Scenario 1 – Existing Conditions

Existing roadway geometry from River South to Seabright Avenue and the planned geometry at Front

Street and Soquel in the Metro Rapid Corridors project.

Scenario 2 – Initial Grant Project

Between River Street South to N./S. Branciforte: Remove two travel lanes, add center turn lane, add separation to existing bike lane. Evaluation should include the following specific changes:

• The proposed project would add no-turn on red prohibitions, leading pedestrian intervals and modify existing coordination plans to reduce the vehicle progression speed.

• Soquel Avenue and River Street S: modifications to intersection geometry and traffic signal to remove slip lane, and reduce lanes on eastern approach.

• Soquel and N./S. Branciforte: Remove split phasing on Soquel and modify to protected left-turns and evaluate split phasing or protected left turns for Both Branciforte approaches.

• Soquel and Seabright Avenue: addition of a northbound right turn overlap with right-turn overlap.

• Soquel at Front: Intersection design and signal phasing are under development now as apart of the Metro Rapid Corridors Project and will be provided to selected consultant.

Scenario 3 – Preferred Alternative

If determined to be necessary based on the analysis, the Consultant shall evaluate a preferred or modified alternative intended to address operational, safety, or multimodal considerations identified during the Scenario 2 analysis.

The Consultant shall identify any locations where the proposed project may result in operational deficiencies and recommend reasonable design or operational modifications to address those deficiencies.

Deliverable

• Traffic operations technical memorandum summarizing methodology, assumptions, traffic volumes, results, findings, and recommendations. Include level-of-service/operations and queuing results.

• Tables and figures suitable for incorporation into the HSIP Cycle 13 application.

Task 4. Planning-Level Concept Figure

The Consultant shall prepare a planning-level conceptual figure of the proposed project sufficient to establish the limits and general configuration of improvements and support preparation of a planning-level construction cost estimate. The conceptual design shall be developed using available aerial imagery and City-provided information and be diagramtic in nature. Plans showing the improvements are not required.

The concept shall identify roadway lane configuration, separated bicycle facilities, intersection treatments, locations of signal modifications, locations of RRFBs, locations of crossing improvements, signage and striping, any major drainage or changed to curb lines. An example project cross section should be included that illustrates existing and future condition, including vehicle lane widths, separated bicycle facility widths, and parking as appropriate. Cross sections designed in Streetmix or similar are sufficient for this effort.

Particular attention shall be given to the following locations:

• Soquel Avenue at River Street South.

• Soquel Avenue at Branciforte Avenue.

• Soquel Avenue at Seabright Avenue.

The Consultant shall coordinate the conceptual layout with the traffic analysis and modify the concept as necessary to address identified operational or safety issues as directed by the City.

Deliverables

• PDF Vicinity Map/Location Map

• PDF Project Maps/Plans Showing Existing and Proposed Conditions for grant application: this should be a planning-level conceptual. The conceptual layout should include example cross section. An example is included as Appendix B.

Task 5. Planning-Level Cost Estimate

The Consultant shall prepare a planning-level cost estimate sufficient to support the HSIP Cycle 13 grant application.

The cost estimate shall be based on the conceptual project layout and anticipated quantities and shall include appropriate allowances for project elements that cannot reasonably be quantified this level of effort.

The estimate shall include, as applicable:

Construction Costs

• Roadway/lane reconfiguration.

• Pavement improvements.

• Striping and markings.

• Separated bicycle facilities.

• Curb and gutter modifications and associated drainage.

• Sidewalk and pedestrian crossing improvements.

• Signal modifications.

• Signing.

• Side-street gateway treatments.

• Temporary Traffic control.

• Mobilization.

• Construction contingencies.

• Other major construction elements.

Project Development / PSE Costs

The Consultant shall develop a planning-level allowance for project development costs, including:

• Plans, specifications, and estimates (PSE).

• Design engineering.

• Survey and mapping.

• Right of way

• Environmental/permitting support, as appropriate.

• Construction engineering/management, as appropriate.

• Other appropriate project development costs.

The Consultant shall apply a reasonable contingency appropriate for the preliminary stage of project development and clearly identify the basis and percentage used. This project is anticipated to be completed within the existing public right of way.

The cost estimate shall be organized in a format that can be readily incorporated into the HSIP application and shall distinguish construction costs from PSE and other project development costs.

Deliverable

• Section IV and Section V of the HSIP Analyzer (for BCR application)- provide an Excel document that can be transferred to sections IV and V of the HSIP Analyzer to complete the Engineers

Estimate and Project Cost Estimate. Planned CON authorization date is 9/30/2030, ensure that costs are escalated to midpoint of construction

Task 6. Meetings and Coordination

The Consultant shall participate in up to four (4) meetings with City staff, anticipated to include:

A. Project kickoff/data review meeting.

B. Preliminary traffic analysis and conceptual design review meeting.

C. Development of preferred analysis scenario.

D. Final review/grant application coordination meeting.

Meetings may be conducted virtually unless otherwise requested by the City.

The Consultant shall coordinate with City staff throughout the project and promptly identify issues that could affect the project scope, schedule, cost, or grant application.

6.4. Assumptions

The following assumptions shall apply unless otherwise authorized by the City:

• The City will provide available 2023 traffic counts.

• The City will provide available traffic impact studies for entitled and near-term development projects.

• The City will provide available existing project information, including any preliminary layouts or concepts currently under consideration.

• The Consultant will rely on City-provided traffic count data unless additional counts are specifically authorized.

• The scope is intended to support an HSIP grant application and preliminary project development and is not intended to constitute final engineering design.

• The conceptual figure will be sufficient for defining project limits, major improvements, and planning-level costs.

• Detailed topographic survey, utility investigation, geotechnical investigation, drainage design, right-of-way engineering, environmental clearance, final signal design, final signing and striping plans, and final construction documents are outside the scope unless specifically authorized.

• The cost estimate will be planning-level and will include an appropriate contingency to account for the preliminary level of design.

• Any additional analysis, alternatives, meetings, field work, or design beyond the scope described herein shall be performed only upon authorization by the City.

6.5. Sample Schedule

The Consultant shall prepare a project schedule in coordination with the City that allows sufficient time for traffic analysis, conceptual design, cost estimating, City review, revisions, and incorporation of technical materials into the HSIP Cycle 13 grant application.

The Consultant shall prioritize completion of the traffic analysis and conceptual project definition sufficiently early to allow the City to finalize the grant application and supporting materials by the applicable HSIP Cycle 13 deadline. The City proposes the following schedule:

• Solicitation Responses due…