SOQ-2025-1263_Solicitation_Receipt_Log_-_Bids_Submitted_2.6.25.pdf

This Solicitation Receipt Log is from the City of Casselberry's Procurement and Contract Management Division, documenting submissions for SOQ-2025-1263, a procurement opportunity for Surveying, GIS and Infrastructure Asset Management services. Ten engineering and consulting firms submitted qualifications, including CHA Consulting, Colliers Engineering & Design, Dyer, Riddle, Mills & Precourt, EPIC Engineering & Consulting Group, GAI Consultants, HLSM, Kimley-Horn and Associates, Matthews Design Group, Southeastern Surveying and Mapping Corp., and WGI, Inc. The solicitation seeks professional services for municipal surveying, boundary and topographic surveys, property documentation, utility line locating, and infrastructure asset management, with proposals due on February 6, 2025, and anticipated City Commission contract approval in April 2025.

The procurement process involves a two-phase evaluation, with firms scored on qualifications, project team experience, references, and approach, totaling 100 possible points. The city intends to shortlist and award contracts to multiple firms, with an initial three-year term and options for two additional one-year renewals. Contracts will operate on a task authorization basis, with project assignments rotated among selected firms. While no comprehensive contract value is definitively stated, the solicitation limits individual projects to construction costs under $7.5 million and professional service fees under $500,000. Current contract holders have historically spent between $31,035 and $128,058 over the five-year term, and firms located in specific Florida counties may receive additional evaluation points. The contract will require maintaining various insurance coverages, with the City as the certificate holder.