SOQ-2025-1263_Addendum_No._2_1.23.25.pdf

City of Casselberry | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, Ext. 1142 | procurement@casselberry.org

SOQ-2025-1263 Surveying GIS and Infrastructure Asset Management

Addendum No. 2

PUR-F-212 10/2024 1

DATE: January 23, 2025

TO: All Bidders/Proposers

FROM: Procurement and Contract Management

City of Casselberry Procurement Division

SUBJECT: SOQ-2025-1263 Surveying GIS and Infrastructure Asset Management

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Thursday, February 6, 2025, before 2:00 p.m.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1: Section 5.04 Project Approach and Technical Understanding – Tab “C” (Page 17 of SOQ):

Items C and D of this section are nearly identical regarding innovative concepts, with the difference being Item C further requires including potential cost savings information. Please advise if you would like us to answer this question twice or if we should remove one of them and reorder the lettering sequence.

A1: See revised Section 5.04 in updated solicitation. Letter D is a duplicate of Letter C. Please just respond to Letter C.

mailto:procurement@casselberry.org

PUR-F-212 10/2024 2

Q2: Would it be possible to know the amount of Task Authorizations/Purchase Orders (dollar amount) the City had/has with the current contract holders? Can you provide a list of the current contract holders?

A2: Each agreement was for a not to exceed amount of $500,000 for the five (5) year term with the option to renew for two (2) one (1) year terms. Each agreement can be found in Vendorlink, LLC under SOQ-2018-0273.

The spend for each firm from 2018 to 2025 (1/14/25) Task Authorizations and Purchase Orders:

Cardno, Inc. – Stantec $114,339.63

DRMP $31,035.00

Southeastern Surveying and Mapping $128,058.37

Q3: Does the City have a current CIP that shows upcoming or projected projects under the period of this contract?

A3: Since this contract is divided between multiple departments there is no assigned CIP under this contract. Additionally, the services under this contract are not necessarily related to the CIP and may relate to tasks/survey requirements that come up as needed.

Q4: Could you please confirm if a hard copy is required, or if only an electronic copy is needed? If a hard copy is required, how many copies should be submitted?

A4: No hard copy is required. Please see Section 3.12 Proposal Reproduction, 3.13 Proposal

Submittal and Delivery, and Exhibit “D”.

Q5: Are the forms listed below (from pages 64-67) required to be included in the submittal package even though they are not listed in the Tab D - Required Forms?

• Federal Non-Collusion/Lobbying Certification

• Certification Regarding Debarment, Suspension and Other Responsibility Matters Primary

Covered Transactions

• Grant Conditions and Federal Provisions Acknowledgement of Terms, Conditions and Grant

Clauses Flow Down of Terms and Conditions from the Federal Regulations and/or Grant Agreement

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions for Federal Aid Contracts

A5: Yes, all forms are required to be completed and included in the submittal. You may place these behind Tab D.

Q6: Does the City have an existing GIS database?

Does the City have existing hydraulic model for water distribution system?

Does the City have existing model for wastewater collection system?

A6: Yes, the City does have an existing GIS database. Yes, the City does have an existing hydraulic model for water. Yes, the City does have an existing model for wastewater.

PUR-F-212 10/2024 3

Q7: Are divider tabs included in the page count?

A7: No

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

N/A

CLARIFICATIONS:

IV. SIGN-IN SHEET

V. ATTACHMENTS

PUR-F-212 10/2024 4

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature