SOP Seller Checklist B2211418.pdf
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- shredder maintenance
- Solicitation number
- B2726980
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through its PHLContracts portal. The document serves as a procedural guide for vendors submitting quotes on small order purchase opportunities rather than detailing a specific goods or services requirement. The checklist does not specify particular products, quantities, response dates, or contract terms, as it functions as an instructional document for the submission process itself.
The checklist outlines twelve steps vendors must complete to submit a compliant quote, beginning with the General Tab where sellers indicate Local Business Entity (LBE) certification status, though the LBE Program does not apply to small order purchases. Vendors must enter unit costs for listed items in the Items Tab, answer mandatory questions in the Questions Tab, accept terms and conditions, and submit required attachments including an executed Consent & Authorization form, which must be on file in the vendor profile for the quote to be considered. The document emphasizes saving and continuing after each tab to resolve validation messages and requires vendors to review their complete quote summary before final submission to ensure all red validation warnings are addressed.
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www.PHLContracts.phila.gov
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab Step 4: Answer all mandatory questions
Terms & Conditions Tab Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Attach any documents related to your quote
Summary Tab Step 10: Review your quote
Step 11: Address any Red validation warnings
Step 12: Submit your quote
Sheet1
File details come from the government source that posted it. Updated .