SOO Bldg 5015.pdf

STATEMENT OF OBJECTIVES

Refresh Electronic Security System 77 WPS

7 Bomb Wing (7 BW) Dyess Air Force Base, Texas

Overview

This Statement of Objectives (SOO) defines general requirements for the installation of a Honeywell (Vindicator) alarm system at Building 5015 Rooms 110, 118-122 and 124, and 123 (two open storage collateral areas and one SCIF) at the 77 Weapons School (77 WPS) located on Dyess AFB, TX. This document will define the general requirements for the installation of an Electronic Security System that will provide both an Intrusion Detection System (IDS) and an integrated Access Control System (ACS). The requirement is for the rooms to have the necessary alarm components to maintain accreditation as a Sensitive Compartmented Information Facility (SCIF) and collateral open storage. Maintaining this accreditation will require the installers to remove the existing Monaco security alarm components and replace them with parts and systems made and supported by Honeywell Vindicator product line. All parts and installation work performed must meet applicable security regulatory guidance to include the most current versions of, Intelligence Community Directives (ICD) Technical Specifications 705 (room 123), DoDM 5200.01 Volume 3 (rooms 110, 110, 118-122 and 124), Air Force Instruction (AFI) 31-101, AFI 16-1404, AFI 16-1404 AFGSC Guidance Memorandum and 10-207, Air Force Manual 14-304, AFI 31-113 and related standards. This scope of work requires activities to include: site survey, logistics, parts purchasing, programming, installation and test. This project requires the installation of software and hardware for multiple components and peripherals to ensure entire ESS system meets minimum standards. A Honeywell certified technician must be present during installation and testing prior to government acceptance.

Project could be viewed in two stages as outlined below.

Plan The government requires a copy of the planned work to include but not limited to, locations and types of components, component manufactures and specifications at least two weeks prior to final installation for review and approval. Included in the plan should be a timeline for project start and completion. Additionally, the plan should identify the installers, country of citizenship and certifications/qualifications. Furthermore, the plan must show that coordination has been done with Honeywell to provide a Honeywell employee as a certified technician to oversee the work and final certification.

Infrastructure and tools The contractor shall furnish and install all necessary infrastructure and incidentals required within the facility to support installation, testing and operation including, but not limited to, cabling (with the exception of the single-mode fiber connection running from 5015 to the BDOC), tools, conduits, wiring, interior junction boxes, grounding, shielding, foundations and supports, mounting brackets, environmental protection barriers, lockable, security bolts or screws, tamper resistant screws, hardware, software and any other equipment, parts, and items required to complete the installation and turnover to the user. All components must meet the requirements in the most recent version of Technical Specifications 705 (room 123), DoDM

5200.01 Volume 3 (rooms 110, 110, 118-122 and 124), Air Force Instruction (AFI) 31-101, AFI 16-1404, AFI 16-1404 AFGSC Guidance Memorandum and 10-207, Air Force Manual

14-304, AFI 31-113, related standards complies with applicable federal, state and local codes and DAFB standards.

Warranties The contractor shall provide customary commercial warranties. Notwithstanding anything to the contrary, the full duration of such warranties shall commence at the time of facility turnover. The contractor shall track by item and serial number, manage and enforce open warranties on all failed items. The contractor shall provide copies of all warranties for contractor furnished equipment and materials delivered under this DO. After contract completion, the contractor shall pass through any remaining OEM warranty coverage to the Government.

Certifications The contractor conducting the installation will be a certified Honeywell technician. A Honeywell company representative will also be required to be on scene during installation and final assessment to ensure configuration is compatible with existing Vindicator components and systems resident on Dyess AFB. To be compliant with ICD 705 the installed system must have an existing Approval to Operate (ATO) within a SCIF and a copy must be provided to the government.

Phases Phase 1

• Removal of existing Monaco system:

o Removal will include all Monaco components to include the premise control unit, the keypad interface, balanced magnetic switches, motion sensors and any other equipment found during the project that was installed by Monaco. Fiber, conduit and electrical transmission components can be left in place.

o Contractor will remand all Monaco parts to the control of the USAF for reuse or disposal.

Phase 2

• Installation:

o Install IT cabinets of appropriate size for the facility. The cabinet must account for limited space within involved rooms and should not be overly obstructive.

The cabinets will house the Vindicator equipment, network switch and UPS devices.

o Installing the access control badging equipment in and around the rack.

o Installing a dedicated power circuit to serve the IT equipment cabinets. Contractor will work closely with base CE on locations and available circuits.

o Installing a fiber optic patch cable to link the IT equipment cabinet with the existing fiber optic network patch panel. Contractor will work closely with the base Communications Squadron on locating and identifying the available fiber pair and location. Two strands of single mode fiber are required.

o Installing IDS devices in the actual space which includes a BMS for the main doors, a motion sensor/sensors for the spaces, IDS keypads and pinpad readers for securing and accessing the IDS.

o Installing card readers with pinpad on the non-secure side of the main doors and a card reader sans pinpad on the secure side of the doors. Install and connect electronic locks to the Vindicator access control system.

o Program and configure Vindicator system both locally and at BDOC.

o Ensuring that all installation work is in accordance with AFI 31-101, ICD 705

Technical Specifications for room 123. This includes conduit, wiring and tampering work.

Installing SCIF ACS to include:

Card reader with pinpad for non-secure side of Rm 123, card reader without pinpad on the secure side of the door for exit, BMS, 16x16 enclosure above the door which is the door controller, dedicated AC power to the enclosure and communication wiring to the Vindicator panel in Rm 123. Connect the Government’s existing electronic locks/door striker to the Vindicator system.

Main ACS badging and enrollment workstation in Rm 123. Assuming the Government will have existing desk space for this equipment. Install comm lines from this workstation back to the cabinet in Rm 123.

o Ensuring that all installation work is in accordance with AFI 31-101, DoDM

5200.01 Volume 3, AFI 16-1404 and AFI 16-1404 AFGSC Guidance

Memorandum for rooms 110, 118-122 and 124. This includes conduit, wiring and tampering work.

Installing ACS to include:

Card reader with pinpad for non-secure side of Rm 110 and 118, card reader without pinpad on the secure side of the door for exit, BMS, 16x16 enclosure above the door which is the door controller, dedicated AC power to the enclosure and communication wiring to the Vindicator panel in Rm 110 and 118. Install and connect electronic locks/door striker to the Vindicator system.

Main ACS badging and enrollment workstation in Rm 122. Assuming the Government will have existing desk space for this equipment. Install comm lines from this workstation back to the cabinet in Rm 110 and 118.

o Program, ensure connectivity with and configure the alarm system both locally and at BDOC o Ensuring that all installation work is in accordance with most recent versions of AFI 31-101, DoDM 5200.01 Volume 3, AFI 16-1404, AFGSC Guidance Memorandum to 16-1404. This includes conduit, wiring and tampering work.

o Fiber connectivity with the BDOC is limited. For this reason the contract should account for two fiber lines, one for the SCIF and one to serve both collateral areas.

Phase 3

• Training – Provide end user training to 77 WPS personnel who will operate the

Vindicator system at building 5015. Each training session, if multiple sessions (no more than two) are required, should not take longer than four hours. Contractor will coordinate closely with the Government on scheduling for various shifts, etc. Total personnel to be trained will be less than 10 and are generally all on one shift.

o Training – Ensure users are trained in how to secure/disarm the system, create/add/remove badges, troubleshoot and manage IDS and ACS systems respectively.

• Maintenance: maintenance of system should be accounted for prior to installation. The government cannot accept the use of a company owned laptop to update the system over the long term. This should be accounted when considering what will be required for system software updates and information transfer.

Phase 4

• Test – Perform phase 1, 2 and 3 testing as prescribed in AFI 31-101. Contractor will coordinate closely with the Government on scheduling and testing. Contractor will obtain project completion signoff from the Government at the end of the successful test. The alarm must be functional for 72 hours and 7 SFS must have been able to actively see the current alarm state and not experience any down time etc.

The contractor shall conduct a 95% design review with participation by the Government Program Office (PO) and other Government representatives to review proposed designs for compliance with specified requirements and to validate that requirements have been captured and are traceable in the design documentation. The contractor shall also present a summary of up-to-date configuration status accounting information and address information assurance compliance status at each design review. The site design reviews shall be conducted at the site location to allow maximum participation by base personnel. The contractor shall submit design review documentation; the design reviews will not be considered complete until all issues are resolved.

The contractor shall identify a complete listing of proposed long lead items (if applicable), requiring purchase in advance of the 95% design review approval, to meet the contractor’s planned installation schedule. The Government PO will review proposed long lead purchases and the Procuring Contracting Officer (PCO) may provide authorization to purchase, if justified.

The 95% Design Review will not be considered complete until all issues are resolved and the contractor has received Government PCO approval to proceed with procurement of equipment and installation. The contractor shall prepare an agenda for the design review and also record the minutes of the review. The contractor shall provide a recommended spares parts list.

Design reviews are intended as a tool to mitigate the risk that the contractor’s design will not meet the contractual effort’s performance requirements. Design reviews do not waive or otherwise release the contractor from its contractual obligation to satisfy all performance requirements of this contractual effort. Any comments or questions communicated to the contractor as a result of design reviews are suggestions to help the contractor mitigate risk.

The contractor shall provide an IMS for the program. The contractor shall conduct an IMS baseline review for the Government as part of the 95% design review. Once the baseline is established at the 95% design review, the contractor shall not change the baseline milestones or delivery dates without written Government approval from the PCO.

Security & Escorts & Visitor’s Pass. The contractor shall coordinate with the 7 CS Plans and Programs office to ensure compliance with security requirements, and with the base security section for installation access. The Contractor shall contact the Government POC seven (7) business days before arriving on Dyess AFB in order to make arrangements for Visitors Passes.

The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 9250 at the Air Force Museum which is at the corner of Arnold Blvd and Military. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 7 SFS. The 7 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days. All installers must be US citizens. No personally owned electronic devices are allowed within the facilities. All installers and company personnel must be escorted by US government provided escorts at all times. The company must announce all components and allow inspection of each before entering into the facility. Any electronics necessary for the installation must be announced, inspected and approved by the government before entry is allowed.

Quality Control (QC)

The contractor shall establish and maintain a comprehensive Quality Control Program to include development and maintenance of a Quality Control Plan (QCP) which documents all aspects of the QC functions to be performed to verify the quality assurance of the installed system and supporting infrastructure.

Privacy Act Statement

• Privacy Act information shall be handled IAW existing Federal laws and regulations.

• The contractor shall implement a security program that safeguards program information IAW contractor’s approved internal security processes. The security program shall be consistent with the DoD 5220.22M.

Hazardous Material (HAZMAT)

If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the latter shall be assessed if found in violation of above certification. The Contractor shall comply with applicable federal and military procurement policies IAW AFI 32-7086, “Hazardous Material Management”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and GPOC who will notify 7 MXSG/MXDEU, Environmental and Occupational Health Compliance.

Safety Data Sheet (SDS) and Labeling

Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply. The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Dyess AFB before written approval is provided by 7 BW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the GPOC, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed Form 152, SDS Information Sheet. The Contractor shall receive approval from the GPOC prior to shipping any chemical, material or substance to Dyess AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Dyess AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier;

signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to 7 BW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

Hazardous Waste

If no HAZWASTE will be generated during performance of this contract, the contractor may certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW DAFB HWMP. The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at (325) 696-2250 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the GPOC who will notify 7 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

Spills Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Dyess AFB 911. If using a cell phone, the Contractor shall request Dyess AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 were called and which agencies responded.

Privately Owned Motor Vehicles (POV)

Contractor personnel shall comply with the directives pertaining to operation of POVs on Dyess AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Dyess AFBI 24-302, in its entirety for the operation of POVs within Dyess AFB.

11.0 Foreign Nationals

The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility. No foreign nationals will be allowed to work on this project.

12.0 Safety and Health on Government Installations

While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one

(1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

13.0 Emergency Procedures

The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

Security & Escorts & Visitor’s Pass. The contractor shall coordinate with the 7 CS Plans and Programs office to ensure compliance with security requirements, and with the base security section for installation access. The Contractor shall contact the ...