SOO ATC Intercom System 11 May 2026.pdf

Statement of Objectives

ATC Intercom System

11 May 2026

1. Requirement: Remove the existing, inoperable intercom located on the 2nd, 3rd, 6th and 8th floors of the control tower (Bldg. 7104). Install a new intercom with 2-way audio/visual capabilities on the 2nd, 3rd, 6th and 8th floors. Install a call button with audio/visual capabilities on the 1st floor foyer.

2. Background: The control tower is equipped with a voice-only intercom system located on the 2nd, 3rd, 6th and 8th floors. The call button was located in the 1st floor entrance foyer between the outside door and the cypher lock door. It is believed this intercom system was installed when the control tower was built. Several years ago, the intercom system stopped working. Over the years, attempts were made by Facility Managers to get the intercom repaired; however, neither 28th Communications Squadron nor the 28th Civil Engineers Squadron provide maintenance and/or repairs for intercom systems. Eventually, the call button was removed and a telephone was installed.

3. Program Objective: The objective of this requirement is for the contractor to install and test a new intercom with both audio and visual capabilities on the 2nd, 3rd, 6th and 8th floors of the control tower to satisfy user’s performance requirements. The contractor shall be responsible for providing and installing an audio/visual intercom that meets the following objectives for the air traffic control tower located in Building 7104 on Ellsworth Air Force Base, South Dakota.

4. Contract Objectives: Contractor shall be responsible for providing the following:

a) Remove all pre-existing intercom equipment to include all wires.

b) Remove the telephone on the 1st floor entrance foyer located between the outside door and the cypher lock door and replace with a call button with audio and video capability. If possible, install the new call button in the same location as the telephone. However, if unable, the call button can be installed in a different location within the same general area.

c) The call button must be programmed to call the tower cab (8th floor) first when activated. The person answering the call must be able to see and hear the person attempting to gain entry.

d) If there is nobody in the tower cab, the call button must have the capability to call the 2nd, 3rd, and 6th floors individually. As with the cab, the occupants on the 2nd, 3rd, and 6th floors must be able to see and hear clearly.

e) All stations on the 2nd, 3rd, 6th and 8th floors must have the capability to call each other.

f) The installer will securely attach all new equipment to the wall in the same location as the old equipment. If the intercom is a desktop device, then a small shelf will be placed at the same location as the old intercom.

g) The intercom must be a closed system with no internet dependency.

h) The intercom must be AC powered.

i) The intercom will not be required to lock/unlock the front door.

j) The installer will provide operating instructions and training for the new system.

k) Training will be provided to the control tower primary or alternate facility manager who will, in turn, provide training for the rest of the facility.

l) Install all equipment, cords, and miscellaneous parts in a clean and professional manner.

m) Ensure all damage to paint/surfaces/walls/flooring that is a direct result of installing the new intercom are repaired. The contractor is not responsible for repairing any preexisting damage.

n) Ensure all intercom equipment meets USAF requirements and are obtained from authorized vendors.

o) Notify the primary/alternate facility manager of the number of personnel that with be working on the project at least 24 hours in advance if the number of workers is different than the predetermined number. This requirement is to ensure the necessary escorts are available.

5. Configuration Management: Establishment of a baseline to define the configuration of the intercom and demonstrated capability to satisfy the user’s performance requirements.

6. Site Visit: A site visit will be offered to allow for review of the existing intercom system currently in place and provide contractor ability to take any needed measurements, photos as well as gain a visible understanding of room layout and function.

7. Warranty & Instructional Documents: All warranty and instructional documents will be provided to the 28th Contracting Squadron and Installation Deployment Officer, primary or alternate point of contact (POC), prior to technician departure.

8. Delivery Service Date: This service is to be completed within 180 calendar days of contract award date. Specific date to be coordinated with the Primary or Alternate POC(s) following contract award.

a) The Contractor must coordinate all deliveries with the primary or alternate POC(s) prior to shipping any items (Name of POC(s) to be provided at time of contract award).

b) Contractor shall make use of commercial best practices in the packing and shipment of products, unless otherwise stated in this order.

c) Offers need to be submitted based on shipment to the following delivery address:

814 Kenney Road Bldg. 7104

Ellsworth, SD 57706

9. Site Restoration/Debris Removal: Contractor shall protect all government and non-government property and personnel on base from inconvenience, damage, and/or injury. All damaged areas during the assembly/installation process should be restored to their original condition.

10. Site Cleanup: Prior to assembly/installation completion, the Contractor shall remove all debris and surplus materials from the workplace. The primary or alternate Facility Manager will show the contractor where equipment and materials that are required to complete the work effort may be stored on-site during the project. The contractor shall return all disturbed areas to their original condition upon completion of the installation. All Equipment and residuals removed from this project shall be disposed of by the contractor in accordance with US waste disposal rules prior to departure at completion of work. HAZMART shall approve all hazardous materials brought on-site by the Contractor prior to use. The Contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and Contractor is trained, the Contractor may submit the AF Form 3952 electronically. HAZMART has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event HAZMART does not approve hazardous material for use, the HAZMART may provide the Contractor a list of suitable substitutes; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. The Contractor shall dispose of hazardous waste at an off-base location in accordance with applicable federal, state, and local pollution laws and regulations.

11. Toilet Facilities: Use of existing toilet facilities on the 2nd and 7th floors will be permitted.

12. Security Police and Fire Protection: The government will provide general on-base security police and fire protection service. Security Police phone extension is 911 for emergencies and 385-4001 for routine calls. Fire Protection emergency phone is 385-1113. In the event of an emergency (life or limb), Ellsworth Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

13. Telephone: The government will not provide telephone services. If available, Contractor may use government phones in cases of emergency or during field and site work. No long-distance telephone calls will be authorized. Use of cellular phones is permitted on any floor with the exception of the control tower cab (8th floor).

14. Hours of Operation: Working hours for the contractor will normally be between the hours of 07:30 AM and 4:00 PM Monday thru Friday. Unless prior coordinated and approved by the primary or alternate Facility Manager, normal work hours will exclude weekends, federal holidays, down days, or for Force Protection purposes in which the base is closed.

15. Safety and Health: OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 19 CFR1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks, and with the Corps of Engineers (COE) Safety Manual385-1-1, dated 03 Sep 96.

16. Security Requirements: The Contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured. The control tower is a controlled area. The contractor (s) shall be escorted by authorized personnel at all times. The primary/alternate facility manager will ensure an escort (s) is available. Photography will be limited to only what is required for planning/installing the intercom system. Photography in the cab (8th floor) of the intercom equipment is permitted; however, photography of the airfield is prohibited.

17. Base Access: The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. An Installation Entry Authorization List (IEAL) will be provided to the Contracting Office at contract award. The IEAL will include, at minimum: employee name, date-of-birth, Driver’s License Number, Driver’s License state-of-issue. This list shall be updated when an employee’s status or information changes and new employees are hired.

18. Vehicle Operations: All contractor employees who will be driving a vehicle on Ellsworth AFB shall always have a current Driver’s License with them. All Contractor vehicles to be operated on Ellsworth AFB will have a valid State Registration, Vehicle Inspection, and insurance. Proof of Registration and vehicle insurance must always be physically available while the vehicle is on Ellsworth AFB.

All contractor employees that will be driving on Ellsworth AFB will follow base policy for driving on the installation. Please note there may be other items covered in the base policy that are not covered in this Statement of Objectives and shall be obtained from the Security Forces personnel at the Visitor’s Control Center. It will be the Contractor’s responsibility to ensure that their employees are aware of an comply with base policy. The driver of vehicles will be subject to corrective actions that are laid out in the base policy for violations, this can and will include suspension of driving privileges and possible banning from base.

19. Vehicle Escort: Due to the ongoing construction and road closures on the route to the tower, the primary or alternate facility manager will provide an escort from the main gate to the tower for the initial site visit and any other time when requested by the contractor.