SOO-AISO_Library_Furniture.docx

Statement of Objectives

1. Introduction and Overview

This is a non-personal services blanket purchase agreement task order to procure, deliver, and install furniture for the AISO Library at the Presidio of Monterey, CA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Background

Aiso Library is in Monterey, California in Monterey County. Aiso Library currently occupies building 617 at 543 Lawton Rd, Monterey, CA 93944. Aiso Library’s mission is to identify, acquire, manage, and provide library resources to the students, faculty, and staff of DLIFLC, in support of language teaching, learning, sustainment, and enhancement. Aiso Library has had minimal furniture changes since the building was built in 1987 and requires new library furniture to create more study spaces and comfortable seating for DLIFLC students, which will help Aiso Library conduct their mission. Aiso Library has reused and repurposed as much furniture as we could over the past 38 years, but it is now time that the library should be modernized and made more adaptable to accommodate the needs of students.

3. Overall SCOPE

The scope of this requirement is to deliver the requested library furniture including wiring and other installation, and clean-up (trash removal), and testing of furniture for operational use in accordance with manufacturer’s specifications.

4. Objective(s)

4.1. Provide 8 x Workstations, 4 Media stations, 36 Cubicles, 11 worktables, 34 lounge seats, 2 standing worktables, 3 charging stations, 12 flip-top tables, 21 side tables and 80 task chairs for building 617.

4.2. Provide Tables/ Mobile Walls/ Individual & Group Pods/ Chairs for mixed used/ collaboration space on first and second floor of Aiso Library.

4.3. Conference Room. Provide flip-top tables, chairs and accompanying lounge furniture and side tables to build out the Aiso Library Conference Room.

4.4. Provide necessary components for power, monitors mounts, and other required peripherals or accoutrements for functionality. Provide necessary components and perform electrical connections or plugins for workstation PODs and other furniture as needed into existing floor boxes.

5. Period and Place of Performance The period of performance start date of the requirement is requested to be 270 days after delivery of award.

The place of performance for this effort will be at 543 Lawton RD, Bldg #617 AISO Library.

6. Order Type/Award Term Option

Firm Fixed Price Award for furniture, delivery, installation, electrical connections, testing, and cleanup.

7. Technical Overview

a. Stakeholders – AISO Library Staff

· COR: Joetta Grant

· End User: AISO Library Staff, Cadre, and DLI Students

8. Required Tasks

Following the contract award and prior to product delivery the contractor shall schedule a site visit to field verify and document all existing building conditions. During this meeting the furniture Contractor shall also coordinate all final finish, fabric, and color selections with Aiso Library, Contracting Officer or their designated representative.

Building Conditions: Furniture Contractor shall verify and document all existing building conditions, and all product changes required due to field conditions. Examples of building conditions which may vary from those shown on drawings provided or interfere with the intended location or configuration of furniture include, but are not limited to, the following: placement of wall-mounted equipment such as I.T. related fixtures, thermostats, fire extinguisher cabinets; window and door placement; varying column sizes; size and/or placement of build-outs for mechanical chases; coordination of millwork openings for appliances; dropped ceilings in storage areas where industrial shelving is to be installed; appropriate code clearance for sprinkler heads.

Electrical Conditions: Furniture Contractor shall verify and document all existing electrical conditions where powered furniture is required in the contract and all product changes required due to these conditions. Examples of electrical conditions to be verified include, but are not limited to, the following: type, location and quantity of wall or flush-floor outlets for plug-in electrical systems; location, quantity and suitability of wall, ceiling, or floor junction boxes for hardwired electrical systems; building electrical configuration (2+2, 3+1, etc.); requirement for sharing of neutrals.

Documenting Conditions: Contractor shall submit written documentation of conditions that impact the furniture and the proposed revisions necessary to Aiso Library, COR, and KO for follow-up action. Include sufficient documentation, such as a description of the existing condition, field notes, photographs, drawings, wiring schematics, etc., to identify both the issue and the solution proposed.

Documentation of field conditions and issues shall be provided within five (5) days of the kick-off meeting unless otherwise coordinated with Aiso Library. If no issues requiring action exist after the kick-off meeting, the Furniture Contractor shall notify Aiso Library, COR, and KO within (3) days of the kick-off meeting.

Finish Documentation: Contractor shall provide a 3-ring binder including 8” x 11” product cut sheets for all furniture items, with a sample of the actual fabrics/finishes selected for each item, arranged in clear plastic sleeves. Upholstery selections shall include manufacturer’s specifications and care/cleaning instructions. Where one finish has been selected for multiple items, a single sample may be provided and annotated with the item number for each furniture item with this finish. Organize items by table 1 number. This binder shall be delivered to Aiso Library a minimum of four weeks prior to furniture installation start date. Binder shall be updated at completion of project as part of Close-Out.

Receive and Unload: The Contractor will be responsible for the staging area to the designated positions in the building. The Contractor shall maintain a complete file of all documents relating to each shortage, deficiency, or damage. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

Place and Install: The contractor shall clean and polish all items that have been installed. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.). The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system in compliance with local and/or national codes.

Assembly: The contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. All furniture, equipment and accessories shall be level, plumb, square, free of rough or sharp edges and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable. The Contractor shall ensure all furniture is disassembled and assembled in such a manner that no current warranty would be voided due to mishandling of furniture.

Protection of Property: The Contractor shall take precautions against damage to the building, grounds, and other furnishings, installing protective coverings as necessary to protect these.

Punch List Inspections: The Contractor shall maintain a complete list of all items to be corrected (i.e., punch list) by phase that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete. The Contractor shall provide a copy of the punch list with updates to the punch lists to Aiso Library, COR, and KO as work on the items progresses (not less than every 15 calendar days until deficiencies complete).

Close-Out Documentation: The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, and operating instructions. The Contractor shall turn over to Aiso Library, any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings to the COR.

Clean Up: The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Packing materials will not be stored in the building for any period exceeding 24 hours. Personal trash (food wrappers, drinks, etc.) shall be removed from the site daily by the contractor.

9. Delivery / Acceptance

a. Notice Regarding Late Delivery – The Contractor shall notify the COR, or other authorized representative designated in each Task Order, as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include in the notification the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery. Such notification in no way limits any Government contractual rights or remedies, including, but not limited to, termination.

b. Default Acceptance – Notwithstanding the foregoing, any deliverable requiring acceptance by the Government within 10 business days of punch list completion, the Government considers days of final delivery as “Accepted” if the Contractor has received no written notice of non-conformity within the acceptance period.