SOO A_V DORIES 2024.pdf

STATEMENT OF OBJECTIVES (SOO)

Audio and Visual Equipment Support Services for Dental Operational Readiness

Initiatives and Executive Summit (DORIES) 19 - 22 Nov 2024

I. Purpose: Provide Audio and Visual Equipment and Support Services at DoubleTree by Hilton Denver, 19 - 22 Nov 2024.

II. Scope or Mission: DORIES is the official Department of the Air Force /United

States Space Force (DAF/USSF) dental executives leadership course. This course is strategic and educational in nature. Attendees include members from the Total Force of Active Duty, Reserve, and Guard units that converge at this event to discuss and learn about current challenges, best practices, and guidance on how to sustain and optimize dental readiness support for military members and their families across 9 Combatant Command (CCMDs) and 11 Major Command (MAJCOMs). DAF dental consultants, doctors, lab techs, and hygienists from 83 Dental Treatments Facilities (DTFs) around the world will be in attendance. This course/conference is listed in Educational and Training Course Announcements (ETCA) and is being hosted by the DAF Dental Corp Chief.

III. Period and Place of Performance: 19 - 22 Nov 2024, 3203 Quebec Street

Denver, CO 80207.

IV. Background: This is a new requirement.

V. Performance Objectives: Fiscal Year 2025 objective will complete audio visual equipment and support for the DORIES DAF Executive Summit.

• Audio visual (AV) support to include projectors, screens, audio equipment appropriate for lecture and/or panel style discussions in each of the rooms.

All large ballroom plenary meeting and breakout rooms must have wireless high speed internet connectivity. The Contractor will need to provide the necessary ability to ensure each room has internet access. The Contractor shall permit Government provided computer equipment to be plugged into required AV devices. AV technical support should be on hand in case of malfunction and transfer of power strip extension cords to breakout rooms.

AV Equipment needs to be in place prior to event start date of 19 November 2024 at 7 AM local time. Equipment strikes down must be complete no later than 11:30 PM local time on 22 November 2024. The following equipment shall be required:

• Wi-Fi capabilities for all (280) attendees while in conference rooms.

• 1x technical support for on-site audio-visual trouble shooting, microphone adjustments, etc.

• VIDEO

• 2x Large screens (8X14 or greater) and 1 medium screen (6x10 or greater) for the Grand Ballroom,

• Large Monitor for speaker to access slides if move from podium (presentation mode)

• 2x medium screens (5X9 or greater). 1 each for Crystal Ballroom and Colorado Ballroom II

• 1x small screen (4X7 or greater) for Colorado Ballroom I.

• Drapes/professional dressings for all screens.

• 6 projectors with individual HDMI cords, one per screen.

• 1 podium for the Plenary session (Grand Ballroom)

• Laptop Audio for all screens.

• AUDIO

• 4x sound speakers (3x Grand Ballroom, 1x Crystal Ballroom)

• 1x Charging stations, 10x power cords/power strip extensions to support 25 laptop connections. Additional HDMI/C cords/etc if speaker needs to use personal computer.

• 7x handheld wireless microphones: 1 podium mic & 3 mics for questions in Grand Ballroom, 1 mic for Crystal Ballroom, 1 mic for Colorado Ballroom I and 1 mic for Colorado Ballroom II.

• 2x stationary mic stands.

• 1x lapel mic

• LABOR

• Technician(s) to Set/Strike/Delivery

• Technician Support to Sustain Functions during Event

VI. Operating Constraints: At this time, there are no operating constraints identified.