SonTek_YSI_BPA_Combined_Synopsis_Solicitation_RFO_updated_v2.docx

RFQ Number 140R3026Q0130 – SonTek/YSI BPA Page 1 of 2

Combined Synopsis/Solicitation (RFO 12.202-1) BPA for SonTek/YSI Instruments & Repairs RFQ Number 140R3026Q0130

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140R3026Q0130 is issued as a request for quotation (RFQ) for the following:

The Department of the Interior, Bureau of Reclamation, Interior Region 8: Lower Colorado Basin, BCOO, Boulder Canyon Operations Office (BCOO) requires a Blanket Purchase Agreement (BPA) for the purchase, maintenance, and repair of SonTek acoustic Doppler systems and YSI water quality instruments.

Set-Aside: None, this acquisition is not set-aside for small business concerns. (Single Source to YSI Inc., see section (iii) for further details) NAICS: 334513- Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Please refer to Federal Acquisition Circular number FAC: 2026-01.

(ii)

Delivery: F.O.B Destination

Estimated Ordering Period: October 1, 2026 – September 30, 2031

IAW RFO 12.201-1(3)(iv):

(A) The contractor will furnish supplies or services, described in general terms, if and when requested by the Contracting Officer or other authorized individuals during the specified five (5) year period of performance (POP). No supplies or services shall be furnished without such authorized requests. All purchases will be made within any stipulated aggregate amount, if applicable, and will be paid through IPP.gov upon issuance of written BPA Calls.

(B) The Government is obligated only to the extent of authorized purchases actually made under the BPA. The period of performance will begin upon award and continue for five (5) years. Authorized purchases will be made through written BPA Calls. This BPA may be discontinued by either party upon thirty (30) days written notice.

(C) Each individual purchase under the BPA is subject to a dollar limitation that may not exceed the applicable simplified acquisition threshold in accordance with RFO 12.201-1(a), including the increased threshold at 12.001(c). Repairs and maintenance have an estimated value of $100,000.00, with an annual allowance of $20,000.00. All repairs must be performed by the original equipment manufacturer (YSI, Inc.). The overall BPA estimated value is $250,000.00.

(D) Any Contracting Officer in the RAMPD LCB, acting within the limits of their appointed authority under the Department of the Interior’s Contracting Officer’s Warrant System, is authorized to issue BPA Calls. All BPA Calls shall be issued in writing and shall be firm fixed price. When maintenance or repairs are required, the contractor shall submit an initial quote detailing the required work to both the Contract Specialist (CS) and the Contracting Officer (CO) for review. The contractor shall not begin any work until formal approval is issued by the CO.

Individual BPA Calls shall not be modified to reflect any increases in pre-approved price lists that may occur. All BPA Calls shall be placed against the BPA via Optional Form 347, Order for Supplies or Services.

Price lists can be updated during the POP to reflect current rates by submitting updated price schedules (Attachment 2) to the Contracting Officer or Contract Specialist at least 30 days prior to the new prices becoming effective. The Contracting Officer will review submitted revised price schedules and approve prior to the effective date of the updated price schedule. Price schedules shall have effective dates annotated on the price schedule and cannot be updated at a frequency of more than once per year.

Frequency of ordering: BPA calls shall be placed as needs arise.

Ordering procedure – Issuance of calls: Upon receipt of any call issued hereunder by the Contracting Officer or authorized official, the contractor, pursuant to such call, shall furnish to the Government services or product of the type and at the prices set forth in the call. Calls may be issued at the discretion of the Government during the period set forth elsewhere in this agreement.

Each Call will identify:

· Quantity(ies), Part Number and Delivery Information

· The firm-fixed unit price of item

· Repairs/maintenance required (CO preauthorization required)

· Any other applicable information deemed necessary to the performance of the Call.

(E) All deliveries made under this BPA shall be accompanied by a delivery ticket or sales slip that includes, at a minimum, the following information:

• Contractor contact information

• BPA number

• Date of BPA Call

• BPA Call number

• Quantity, unit price, and part number for each item, reflecting any applicable discounts

• Date of delivery

(F) Invoices: A summary invoice shall be submitted at least monthly for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

(G) All provisions and clauses included in this solicitation and resulting BPA will apply to RFQs for resulting BPA Calls, unless otherwise noted on a per Call basis.

Additional contract clauses may be inserted into the call as applicable for the work ordered. The notice for each call will provide any required "fill-ins" for provisions and clauses and other specific information/direction pertaining to the call.

** The Performance Work Statement (PWS) provides more detailed information about the requirement and is attached to the RFQ.**

(iii) IAW FAR 12.102(a), the only company known to be able to perform these services is:

YSI Inc. located at 1725 Brannum Lane, Yellow Springs, Ohio 45387-1107.

Because no other contractors are authorized or capable of providing OEM-compliant service for this equipment, and because manufacturer certification is required to maintain equipment accuracy, the Government has determined that YSI Inc. is the only responsible source capable of providing the supplies and services described in the PWS.

Note: All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.

(iv) Delivery:

Blythe Hydrographic Office 1064 E Hobson Way Blythe, CA 92225

(v) The following PROVISIONS are applicable to this commercial item acquisition:

52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

(a) Complete and return in completion Attachment 2-Price Schedule and Schedule of Rates 52.212-2, Evaluation

(a) The Government intends to establish a single‑award Blanket Purchase Agreement (BPA) with the schedule contractor based on a fair and reasonably priced responsive quote from a responsible quoter.

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-6 Unique Entity Identifier 52.204-7, System for Award Management—Registration 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation 52.222-48, Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan 52.225-2, Buy American Certificate 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-Certification

(vi) The following CLAUSES are applicable to this commercial item acquisition:

52.203-13, Contractor Code of Business Ethics and Conduct 52.203-17, Contractor Employee Whistleblower Rights 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-9, Personal Identity Verification of Contractor Personnel 52.204-13, System for Award Management—Maintenance 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.222-3, Convict Labor 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements 52.222-90, Addressing DEI Discrimination by Federal Contractors 52.223-23, Sustainable Products and Services 52.224-3, Privacy Training 52.225-1, Buy American-Supplies 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer—System for Award Management 52.232-36, Payment by Third Party 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.252-2, Clauses Incorporated By Reference 52.252-06, Authorized Deviations in Clause

Additional contract requirements include the following clauses and provisions:

DIAR 1452.201-70 Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements-Invoice Processing Platform (IPP) (FEB 2021) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). 'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov .

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

**NONE – DO NOT UPLOAD ANY ATTACHMENTS TO IPP**

**Email invoice to: angela_craig@ios.doi.gov and teri_ruiz@ios.doi.gov ** Concurrent to submitting an invoice in IPP, the contractor may submit any supporting documentation to the contracting officer at . Contractors are cautioned that supporting documentation e-mailed to the contracting officer must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the contracting officer, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Contracting Officer's last name (e.g., 140R2018R00000_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. - Inv. No. 1 - $5,678).

Invoices shall not include information that would compromise Personally Identifiable Information, such as full social security numbers, dates of birth, etc. The final invoice shall be submitted and will be approved in accordance with payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the ‘Final Invoice’. The Contractor shall also submit an electronic copy of the IPP invoice to angela_craig@ios.doi.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation: (1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that - (1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must - (1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(vii) Quote(s) are due September 10, 2026 at 1500 EST. Quotes shall be submitted via email to angela_craig@ios.doi.gov.

(viii) N/A End of Combined Synopsis/Solicitation