SON Rehab Vehicles.docx

Statement of Need Driver Rehab Vehicles, Spinal Cord Injury (SCI) Eastern Colorado Health Care System (ECHCS) Aurora, CO 80045 01/28/2026

1. PURPOSE

The overall purpose is to deliver, bring into service, and provide staff training for two adaptive vehicles to support the ECHCS Driver Rehabilitation Program at the Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC) located at 1700 N. Wheeling Street, Aurora, CO 80045.

2. SCOPE

The Contractor shall deliver all items listed in section 3.

All items must meet all salient characteristics defined in section 3.

The Contractor shall provide onsite training for staff per section 8.

The Contractor shall furnish all personnel, supplies, and equipment required for delivery.

3. SALIENT CHARACTERISTICS

Both new adaptive vehicles will be 2025 (or newer) models and at a minimum have the following characteristics by vehicle make/model

Vehicle #1: Minivan Conversion Make/model: 2025 (or newer) Chrysler Pacifica)

· Color

· Exterior: Any color that is not an upcharge (prefer lighter color)

· Interior: Black or Brown

· Drivetrain of Front-Wheel Drive (FWD)

· BraunAbility conversion with power foldout XT

· 6-way power seat in the Driver Position

· Passenger side (instructor) gas & brake assembly

· Electronic hand controls: (all with brake hold option and city option)

· Left push/right angle

· Left push/rocker

· Left push/pull

· Right push/right angle

· Right push/rocker

· Right push/pull

· Veigel Classic II with Veigel Commander

· Steering wheel spinner knob mount (quantity of 4 mounting locations)

· Standard (single pin) spinner knob

· Tri-pin spinner knob

· RF360 Remote secondary switch (6 functions) spinner knob

· Turn signal lever right-hand

· Rearview mirror – wide view

· Blind spot mirror (2 pieces)

· Extra key fob (quantity of 3 fobs total)

· Driver seat chest strap

· Variable reduced effort steering

· Rigid lap belt cable extender, similar or same to Q-Straint’s Q5-6300

Vehicle #2: Mid-Size SUV:

Make/Model: 2026 (or newer) Ford Explorer

· Color

· Exterior: Any color that is not an upcharge (prefer lighter color)

· Interior: Black/Dark Leather

· Trim: Platinum

· Drivetrain of 4-Wheel Drive (4WD)

· 2-inch hitch and wiring installed

· Tarus – Passenger Brake & Gas assembly

· Mechanical hand controls – left (right angle, rocker, pull, and twist styles)

· Mechanical hand controls – right (right angle, rocker, pull, and twist styles)

· Steering wheel spinner knob base/mounts, quantity of 4 mount locations

· Standard (Single pin) spinner knob

· Spinner knob with secondary controls

· Veigel Basic II

· Milford Person lift, sling, spreader bar (T-MPL150) for front passenger position

· Adapt Solutions Link seat for Driver Position

· Electronic Left foot accelerator pedal

· Turn signal crossover

· Blind Spot Mirror (2 pieces)

· Flexible seat belt extension (driver position)

· One extra key (3 total keys)

· Jimmy seat belt assist

· Hitch mounted lift (this will be more for demo and transport of a lightweight scooter or manual wheelchair). Needs to be swing-away style. Must be compatible with Ford Explorer’s year and model specifications.

Both of these new adaptive vehicles are intended for use by the VA ECHCS Driver Rehabilitation Specialists (DRS) for the Aurora SCI/D Center’s outpatients and inpatients, as well as the PM&R Service’s DRS, as part of the ECHCS Driver Rehab Program. The equipment will be used for on-road driving assessments and training, patient trials and demos for specific adaptive modifications and before the VA purchases similar equipment for individual Veterans.

4. DELIVERY

DELIVERY

Delivery Timeframe: No later than 9/30/2026 Delivery Location: Contractor shall deliver all equipment to the Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC), ATTN: Dr. Patrick Sheets, 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon. Deliveries shall be marked with the PO, contract number, and On-Site POCs detailed in 2.6.1.5.

Delivery will be coordinated through the On-Site Point of Contacts. On Site POCs for delivery are:

5. SITE CONDITIONS

There shall be no smoking, eating, or drinking inside the delivery area at any time.

Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE if required.

6. INSPECTION AND ACCEPTANCE

The Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of delivery and prior to acceptance of the vehicles. The inspection will include demonstration of all systems to ensure functionality and operation.

The Contractor will deliver vehicles that are new, and not previously owned or operated and will have less than 100 total miles of use.

In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery.

The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies.

All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item.

Disputes shall be resolved by the Contracting Officer.

7. OPERATION AND MAINTENANCE MANUALS

Binders - Quantity (2) each for items.

Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On Site Point of Contact (POC) upon completion of delivery.

8. OPERATOR TRAINING

Contractor shall provide all training materials at time of delivery.

Contractor shall provide 8 hours of onsite support and assistance at the time of delivery to familiarize staff with the installed system and overall operation of the vehicles.

9. SECURITY REQUIREMENTS

Security background checks are not required.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

10. WARRANTY

The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

The contractor shall respond to all warranty covered items within 24 hours, Monday – Friday.

11. SUPPORT/REPAIR WORK

The contractor must have the ability to respond to service requests/calls within 24 hours, Monday – Friday to ensure minimal impact to patient services.

The contractor must be an authorized distributor and certified to repair the various control systems installed.