SON - NMCP-Landscaping Supplies.docx

STATEMENT OF NEED

LANDSCAPING SUPPLIES

National Memorial Cemetery of the Pacific

1. Background:

The Department of Veterans Affairs, National Cemetery Administration (NCA), requires a consistent and reliable source of landscaping supplies to support day-to-day operations at the National Memorial Cemetery of the Pacific (NMCP). To maintain its mission as a national shrine, NMCP requires recurring deliveries of landscaping supplies that meet the National Cemetery Administration’s National Shrine Commitment Operational Standards and Measures (Version 5.1, July 2014 or most current) and Handbook 3130: Organizational Assessment and Improvement Guide (OAI).

The cemetery has extensive turf, landscaped areas, and decorative features requiring reliable access to bulk materials such as pre-emergent herbicide, post emergent herbicide, insecticide, fertilizer, aggregate, compost, and grass seed.

2. Objective The objective of this procurement is to establish a reliable contract vehicle for the as-needed delivery of landscaping materials that meet established specifications, ensuring the cemetery grounds are properly maintained in accordance with national shrine standards. The contractor shall furnish all labor, transportation, and incidentals necessary to procure and deliver landscape supplies to NMCP within seven (7) business days of order placement.

3. Salient Characteristics Landscaping Supplies

3.1 HERBICIDE

3.1.1 Type: Dimethenamid-P Pre-Emergent Herbicide

Active Ingredients: 63.9% Dimethenamid-P

Form: Liquid

Quantity:60 Gallons

Delivery: Quarterly deliveries of 15 gallon containers.

3.1.2 Type:2-4D Pre-Emergent Herbicide

Active Ingredients: 2,4-D 3.63% (Dimethylamine salt of 2,4-Dichlorophenoxyacetic acid), Dicamba: 0.37% (Dimethylamine salt of dicamba), Mecoprop-p: 1.61% (Dimethylamine salt of (+/-) R-2-(2-methyl-4-chlorophenoxy) propionic acid)

Form: Liquid

Quantity:100 Gallons

Delivery: Quarterly deliveries of 25 gallons.

3.1.3 Type: Flazasulfuron Turf Herbicide

Active Ingredients: Flazasulfuron: 25% - Flazasulfuron is a sulfonylurea herbicide that is used for post-emergent and some pre-emergent control of a wide range of grassy and broadleaf weeds in turfgrass. It works by inhibiting the acetolactate synthase (ALS) enzyme, which is essential for plant growth.

Form: Water-dispersible granular (WDG)

Quantity: 2,000 OZ

Delivery: Annual delivery of 2,000 OZ

3.1.4 Type: Water-Dispersible Granular Post-Emergent Herbicide

Active Ingredients: Thiencarbazone-methyl: 8.7%, Iodosulfuron-methyl-sodium: 1.9%, Dicamba: 57.4%

Form: Water-dispersible granular (WDG)

Quantity: 400 OZ

Delivery: Annual delivery of 400 oz

3.1.5 Type: Halosulfuron-methyl Post-Emergent Herbicide

Active Ingredients: Halosulfuron-methyl: 75% - Halosulfuron-methyl is a sulfonylurea herbicide that works by inhibiting the acetolactate synthase (ALS) enzyme, which is crucial for weed growth and cell division.

Form: Water-dispersible granular (WDG)

Quantity: 592 OZ

Delivery: Annual delivery of 592 OZ

3.1.6 Type: Non-Selective Herbicide

Active Ingredients: Glufosinate-ammonium: 11.33%, Diquat dibromide: 0.53%

Form: Liquid

Quantity: 128 Gallon

Delivery: Quarterly delivery of 32 gallons

Herbicide Delivery Requirements: Herbicides shall be delivered in the manufacturer’s original, unopened containers. Containers shall be clearly labeled with product name, active ingredients, concentration, EPA registration number, lot number and complete usage and safety instructions.

Repackaged, relabeled, or decanted herbicides will not be accepted unless specifically authorized by the Government. All containers shall be sealed, intact and free from leaks or damage. Herbicides shall match the approved brand name products specified on the contract unless otherwise authorized by the Government.

Herbicides shall be within manufacturer-recommended shelf life and suitable for immediate use at time of delivery.

3.2 INSECTICIDE

3.2.1 Type: 20 Systemic Insecticide

Active Ingredients: Dinotefuran: 20%

Form: Soluble Granule

Quantity:480 OZ

Delivery: Annual delivery of 480 oz

3.2.2 Type: 0.5% Insecticide Granules

Active Ingredients: Imidacloprid: 0.5%

Form: Granular

Quantity:1,200 LB

Delivery: Quarterly delivery of 300lb

3.2.3 Type: Tree trunk/soil systemic insecticide

Active Ingredients: Imidacloprid: 5%

Form: Liquid

Quantity:20 Liters

Delivery: Annual delivery of 20 liters

3.2.4 Type: P Spray Adjuvant

Active Ingredients: Poly-1-p-Menthene: 96%

Form: Liquid Concentrate

Quantity: 50 Gallons

Delivery: Annual delivery of 50 gallons

Delivery Requirements: Shall not be repackaged, relabeled or decanted insecticides will not be accepted. All containers shall be sealed, intact and free from leaks, punctures or damage. All Insecticides shall be registered with the US Environmental Protection Agency and comply with applicable federal, state and local pesticide regulations. Insecticides shall be within manufacturer-recommended shelf life and suitable for immediate use at time of delivery. The contractor shall provide Safety Data Sheets (SDS) for all insecticides upon delivery or prior to first use.

Active Ingredients: 44% Nitrogen 0% Phosphorus 0% Potassium

Form: Granular slow or controlled release

Quantity:7,500 LB

Delivery: Fertilizer shall be delivered in quarterly deliveries of 1,875 Lb.

3.3.2 Type: Turf Fertilizer 23-2-4

Active Ingredients: 23% Nitrogen, 2% Available Phosphate, 4% Soluble Potash

Form: Granular

Quantity:12,500 LB

Delivery: Fertilizer shall be delivered in quarterly deliveries of 3,125 Lb.

3.3.3 Type: Fertilizer 16-16-16SP

Active Ingredients: 16% Nitrogen, 16% Available Phosphate, 16% Soluble Potash

Form: Granular

Quantity: 1,000 LB Delivery: Fertilizer shall be delivered in quarterly deliveries of 250 Lb.

3.3.4 Type: Fertilizer + Iron + Pre-Emergent Mix 18-5-0 +0.5% + 4% Prodiamine Active Ingredients: 18% Nitrogen, 5% Phosphorus, 0% Potassium, 0.5% Iron, 4% Prodiamine

Form: Granular

Quantity: 5,000 LB

Delivery: Fertilizer shall be delivered in quarterly deliveries of 1,250 Lb.

Fertilizer Delivery Requirements: Fertilizer shall be delivered in the manufacturer's original, unopened packaging. Packaging shall be clearly labeled with product name, manufacturer, nutrient analysis, lot number, and any applicable safety and application instructions.

3.4 AGGREGATE:

Type: S4C crushed stone aggregate

Size: .5” (1/2”) minus

Condition: Clean, free of dirt, weeds, debris, clay, or organic matter.

Load: 1 load of S4C = 21 tons

Quantity: 252 Tons

Prior Delivery Submittal: Small sample size of aggregate must be provided to COR for approval prior to first delivery and prior to any changes in aggregate type.

Delivery: Aggregate shall be delivered in bulk quantities totaling approximately 63 CY per quarter. Deliveries shall be made in increments of approximately 21 CY per load using end dump trucks or equivalent capacity vehicles. The Contractor shall coordinate delivery schedule with the Government to ensure proper site access and staging. Materials shall be deposited in designated stockpile locations as directed at the time of delivery. Deliveries may be required to be staggered to accommodate site conditions and storage capacity. Contractor shall ensure delivery methods do not damage existing turf, roadways or cemetery infrastructure.

3.5 COMPOST:

Type: The compost shall be a high-quality, mature, screened organic compost suitable for landscape and turf applications.

Condition: The compost shall:

· Be derived from recycled green waste, organic vegetative materials, or other approved organic feedstock.

Be free of live growth, active plants

· Be fully composted and biologically stable.

· Be dark brown to black in color with a uniform texture.

· Be free of offensive orders.

· Be free of trash, plastics, glass, metal, treated wood, and other foreign materials.

· Be free of pathogens harmful to plants, animals, or humans.

· Contain no biosolids, sewage sludge, or hazardous materials.

· Be screened to 7/16-inch minus particle size.

Moisture Content: 30%-50%

Quantity: 252 CUBIC YARD

Prior Delivery Submittal: Prior to first delivery, the contractor shall provide:

1. Product data sheet.

2. Current laboratory analysis or compost test report.

3. Source and composition information.

4. Certification that the materials meets the specified requirements.

Delivery: The Contractor shall furnish and deliver bulk compost suitable for turf and landscape application. Compost shall meet or exceed US composting Council STA standards for maturity, stability, and contaminate limits. Compost shall be delivered in bulk quantities totaling approximately 63 cubic yards per quarter. Deliveries shall be coordinated with the Government and may be staggered based on site conditions. Compost shall be deposited in designated stockpile locations as directed by NMCP staff.

3.6 GRASS SEED:

Type: Zenith Zoysia Grass Seed

Standards: Fresh, clean, dry, new-crop seed complying with "AOSA, Rules for Testing Seed" for purity and germination tolerances. Seed must be labeled in conformance with U.S. Department of Agriculture rules and regulations under the Federal Seed Act and applicable state seed laws. Wet, moldy, or otherwise damaged seed will not be acceptable.

Seed Species: Not less than 95 percent germination, not less than 80 percent pure live seed, and not more than 0.5 percent weed seed. Blue Tag certified seed and State-certified. The Active Ingredients of the grass seed species must be a mix of grass species to match the existing. The grass species must be a blend of at least 3 regionally adapted cultivars. Seed mixes must suit the site’s sun exposure; (e.g. where shade is a factor, specify seed mixes for adapted for both sun and shade.)

Appearance: Exhibits a medium texture and medium green color. Zoysia grass seed forms a very dense turf by spreading above ground and underground runners. Zoysia grass seed must match existing turf composition.

Climate adaptation: Zenith Zoysia is a warm season grass seed with outstanding heat, wear, and good shade tolerance.

Quantity: 1,000 LB

Delivery: Seed shall be delivered in bulk quantities in 250-pound increments per quarter. Each lot shall be uniform in composition and quality. Seed shall be delivered in sealed, labeled bags or containers clearly identifying lot number, purity, germination rate and date of testing. Seed shall have been tested within the previous 9-12 months and retain stated germination rate at the time of delivery. Contractor shall ensure delivery conditions prevent exposure to moisture, excessive heat, or contamination prior to acceptance.

Estimated Delivery Quantity and Frequency

4. Delivery Location: National Memorial Cemetery of the Pacific, 2177 Puowaina Drive, Honolulu, HI 96813

5. Ordering Procedures:

Deliveries are anticipated on a quarterly and/or annual basis; however, actual quantities and timing will be determined by the Government through issuance of delivery orders. The Government reserves the right to increase, decrease or omit anticipated deliveries based on mission requirements.

Delivery coordination will be conducted via email between the Government and the Contractor. Upon receipt of an email request from the Government, the Contractor shall confirm receipt within one (1) business day.

The Contractor shall fulfill delivery orders within seven (7) business days of the Government’s email request, unless otherwise specified in the delivery order. Delivery dates, quantities, and locations will be specified in each delivery order. Contractor shall provide tracking information for all shipments

6. Pallet Recovery:

Contractor shall collect and remove empty pallets from prior deliveries during each subsequent delivery at no additional cost to the Government.

7. Delivery Hours:

Monday through Friday, 8:00 AM to 2:30 PM (excluding Federal Holidays)

8. Point of Contact for Delivery: Kirby Suginaka email: Kirby.Suginaka@va.gov

9. Period of Performance: This contract is a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) with a base year ordering period and two (2) one-year ordering option periods.

10. Labeling Bulk Deliveries: Each delivery ticket must include: contract number, CLIN, material type, quantity (cubic yards, tons, or pallets), and date of delivery.

11. Warranty Material Quality Warranty: Contractor shall warrant that all materials delivered meet the specifications in Section 8 (Salient Characteristics) and are free of contaminants, weeds, pests, or extraneous matter harmful to plant growth.

Duration: Warranty coverage shall remain in effect for 90 calendar days after delivery for compost, sand, and aggregate.

Remedy: Any material found non-compliant or defective within the warranty period shall be removed and replaced by the contractor at no additional cost to the Government.

12. Acceptance Criteria

12.1 Inspection: The COR will inspect all deliveries at time of receipt for compliance with specifications, correct quantities, and proper packaging/labeling.

12.2 Pass/Fail Standard: Deliveries will be accepted if:

• Quantities match the delivery ticket.

• Material meets the salient characteristics.

• Material is free of weeds, debris, or contamination.

• Packaging and labeling.

12.3 Rejection: Non-compliant deliveries will be rejected, documented by the COR, and must be corrected by the contractor within five (5) business days at no additional cost to the Government.